Number
091283
Version
SUBSTITUTE 1
Reference
091213
Sponsor
ALD. DUDZIK
Title
Substitute resolution relating to administrative guidelines for mileage reimbursement and work-related vehicular travel for management city employees.
Analysis
Currently, the Milwaukee Code of Ordinances authorizes private transportation reimbursement to certain city officials and employees who are required to use their private automobiles for city business. While the code specifies reimbursement procedures, record keeping requirements, insurance requirements, and reimbursement rate schedules, it does not contain specific guidelines with qualifying criteria for when positions should be eligible for this benefit. This resolution directs the Department of Employee Relations, with assistance from the Comptroller’s Office and the Department of Public Works, to develop citywide administrative guidelines relating to the provision of mileage reimbursement to City of Milwaukee management employees who are required to drive their own personal vehicles in the performance of their job duties. The guidelines should specifically include qualifying criteria and review processes in place in determining when a position is eligible for mileage reimbursement and a protocol for determining when the use of City fleet vehicles for work-related travel outside the city is recommended/required. This resolution further directs the Department of Employee Relations to report back to the Common Council’s Finance and Personnel Committee within 60 days of passage of this resolution with its final draft of the administrative guidelines.
Body
Whereas, Certain City of Milwaukee management employees are required to use their own personal vehicles while conducting city business, and are compensated by the City of Milwaukee with mileage reimbursement; and
Whereas, In some instances, City management employees may opt to utilize a City fleet vehicle for work-related travel outside the city or state, rather than their personal vehicle; and
Whereas, It is in the best interest of the City of Milwaukee and its residents for management employee mileage reimbursement and the use of City fleet vehicles for work-related travel to be determined in the most cost-effective manner possible; and
Whereas, For work-related travel outside the City of Milwaukee or the state, it may be most cost effective under certain circumstances for the City to require a management employee to utilize a City fleet vehicle for such travel rather than compensating the employee on a per mile basis for using their own personal vehicle; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Department of Employee Relations, with assistance from the Comptroller’s Office and the Department of Public Works, is directed to develop citywide administrative guidelines and qualifying criteria relating to the provision of mileage reimbursement to City of Milwaukee management employees who are required to drive their own personal vehicles in the performance of their job duties, and criteria for determining the use of City fleet vehicles for work-related travel outside the city; and, be it
Further Resolved, That the Department of Employee Relations shall report back to the Common Council’s Finance and Personnel Committee within 60 days of passage of this resolution with its final draft of administrative guidelines and qualifying criteria relating to the provision of mileage reimbursement to City of Milwaukee management employees, and criteria for determining the use of City fleet vehicles for work-related travel outside the City.
Requestor
Drafter
MCW-LRB
LRB10024-2
01/25/2010