City of Milwaukee - File #: 091283

• File #: 091283
• Version: 1
• Type: Resolution
• Status: Passed
• File created: 1/20/2010
• In control: FINANCE & PERSONNEL COMMITTEE
• Final action: 2/9/2010
• Title: Substitute resolution relating to administrative guidelines for mileage reimbursement and work-related vehicular travel for management city employees.
• Sponsors: ALD. DUDZIK
• Indexes: MANAGEMENT EMPLOYEES, TRAVEL BENEFITS

Date	Ver.	Action By	Action	Result	Tally
2/16/2010	1	MAYOR	SIGNED
2/9/2010	1	COMMON COUNCIL	ADOPTED	Pass	15:0
2/3/2010	1	FINANCE & PERSONNEL COMMITTEE	RECOMMENDED FOR ADOPTION; Minutes note: Individual present: Maria Monteagudo, Director, Dept. of Employee Relations	Pass	5:0
1/28/2010	1	CITY CLERK	DRAFT SUBMITTED
1/28/2010	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
1/20/2010	0	COMMON COUNCIL	ASSIGNED TO

Number
091283
Version
SUBSTITUTE 1
Reference
091213
Sponsor
ALD. DUDZIK
Title
Substitute resolution relating to administrative guidelines for mileage reimbursement and work-related vehicular travel for management city employees.

Analysis
Currently, the Milwaukee Code of Ordinances authorizes private transportation reimbursement to certain city officials and employees who are required to use their private automobiles for city business. While the code specifies reimbursement procedures, record keeping requirements, insurance requirements, and reimbursement rate schedules, it does not contain specific guidelines with qualifying criteria for when positions should be eligible for this benefit. This resolution directs the Department of Employee Relations, with assistance from the Comptroller’s Office and the Department of Public Works, to develop citywide administrative guidelines relating to the provision of mileage reimbursement to City of Milwaukee management employees who are required to drive their own personal vehicles in the performance of their job duties. The guidelines should specifically include qualifying criteria and review processes in place in determining when a position is eligible for mileage reimbursement and a protocol for determining when the use of City fleet vehicles for work-related travel outside the city is recommended/required. This resolution further directs the Department of Employee Relations to report back to the Common Council’s Finance and Personnel Committee within 60 days of passage of this resolution with its final draft of the administrative guidelines.

Body
Whereas, Certain City of Milwaukee management employees are required to use their own personal vehicles while conducting city business, and are compensated by the City of Milwaukee with mileage reimbursement; and

Whereas, In some instances, City management employees may opt to utilize a City fleet vehicle for work-related travel outside the city or state, ra...