City of Milwaukee - File #: R13402

• File #: R13402
• Version: 0
• Type: Housing Authority Resolution
• Status: Passed
• File created: 5/31/2023
• In control: HOUSING AUTHORITY
• On agenda: 6/7/2023
• Final action: 6/7/2023
• Title: Resolution approving an increased contract amount for mold remediation between A J Development Group, LLC (Whitefish Bay, WI) and the Housing Authority of the City of Milwaukee, HUD properties, in an amount not to exceed $300,000
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
6/7/2023	0	HOUSING AUTHORITY	ADOPTED; Minutes note: Kent Britton, HACM’s Procurement and Contract Director, explained that the original contract’s $50,000 not-to-exceed award amount was effective August 1, 2021 and had not required Board approval. The original award amount was based on an estimated cost factor, but due to staffing shortages, increased pricing and more remediation requests, the costs have resulted in a new purchase order amount of $300,000 not-to-exceed. This now exceeds the $250,000 threshold requiring Board approval.	Pass	4:0

Number
R13402

Version
Original

Reference

Sponsor
The Chair

Title
Resolution approving an increased contract amount for mold remediation between A J Development Group, LLC (Whitefish Bay, WI) and the Housing Authority of the City of Milwaukee, HUD properties, in an amount not to exceed $300,000

Analysis

Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) solicited competitive pricing for as needed Mold Remediation Service and awarded A J Development Group, LLC, as the lowest and most responsive bidder; and

WHEREAS, the original award was effective August 1, 2021 through July 31, 2022 first option, thereafter effective August 1, 2022 through July 31, 2023, with the option to extend for an additional three, one-year terms upon mutual consent of both parties; and

WHEREAS, the original award amount of $50,000.00 fell under the small purchase procedure for anything exceeding a $250,000.00 threshold of which approval by the HACM Board of Commissioners is required, and, therefore, said award was not presented to the board for approval at that time; and

WHEREAS, the original estimate not to exceed award amount of $50,000.00 was based on an estimated cost factor, however, due to staffing shortages, increased pricing cost, more remediation request, and subsequent change orders have increased the amount to $250,000.00 not-to-exceed; and

WHEREAS, the new purchase order amount of an estimated $300,000.00 will now exceed the aforementioned $250,000.00 threshold, and, therefore, requires approval by the HACM Board of Commissioners; therefore, be it,

RESOLVED, by the Board of Commissioners of the Housing of the City of Milwaukee that it hereby authorizes a cumulative change order totaling an estimated $300,000.00 not-to-exceed to be added to Purchase Order B121036 with A J Development Group, LLC on an as needed basis at various HUD Housing Developments and scattered sites; and, be it

FURTHER RESOLVED, that funds for these services will co...