Number
R13402
Version
Original
Reference
Sponsor
The Chair
Title
Resolution approving an increased contract amount for mold remediation between A J Development Group, LLC (Whitefish Bay, WI) and the Housing Authority of the City of Milwaukee, HUD properties, in an amount not to exceed $300,000
Analysis
Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) solicited competitive pricing for as needed Mold Remediation Service and awarded A J Development Group, LLC, as the lowest and most responsive bidder; and
WHEREAS, the original award was effective August 1, 2021 through July 31, 2022 first option, thereafter effective August 1, 2022 through July 31, 2023, with the option to extend for an additional three, one-year terms upon mutual consent of both parties; and
WHEREAS, the original award amount of $50,000.00 fell under the small purchase procedure for anything exceeding a $250,000.00 threshold of which approval by the HACM Board of Commissioners is required, and, therefore, said award was not presented to the board for approval at that time; and
WHEREAS, the original estimate not to exceed award amount of $50,000.00 was based on an estimated cost factor, however, due to staffing shortages, increased pricing cost, more remediation request, and subsequent change orders have increased the amount to $250,000.00 not-to-exceed; and
WHEREAS, the new purchase order amount of an estimated $300,000.00 will now exceed the aforementioned $250,000.00 threshold, and, therefore, requires approval by the HACM Board of Commissioners; therefore, be it,
RESOLVED, by the Board of Commissioners of the Housing of the City of Milwaukee that it hereby authorizes a cumulative change order totaling an estimated $300,000.00 not-to-exceed to be added to Purchase Order B121036 with A J Development Group, LLC on an as needed basis at various HUD Housing Developments and scattered sites; and, be it
FURTHER RESOLVED, that funds for these services will come from HUD Capital Fund Program (CFP), and the City of Milwaukee; and, be it
FURTHER RESOLVED, that the proper officers of HACM be and hereby are authorized and directed to properly execute a cumulative change order to said purchase order for and on behalf of HACM; and, be it
FURTHER RESOLVED, that if any extensions of the time of performance are needed, the officers of HACM may approve such request without any further action of the Board of Commissioners of HACM.; and, be it
FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it
FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Commissioners of HACM be and hereby are approved, ratified, and confirmed in all respects.
Requestor
Drafter
Procurement May 17, 2023