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File #: T156    Version: 0
Type: Travaux Resolution Status: Passed
File created: 6/12/2020 In control: TRAVAUX INC. BOARD OF DIRECTORS
On agenda: 6/19/2020 Final action: 6/19/2020
Effective date:    
Title: Resolution approving an award of contract to DMJ Services LLC dba Action Heating & Cooling (Milwaukee, WI) for HVAC for Phase 4B Townhomes at Westlawn Gardens Phase 2 in the amount of $980,000.00
Sponsors: THE CHAIR
Attachments: 1. DMJ Services LLC dba Action Heating and Cooling IFB 57981.pdf, 2. WRVI-Phase 4B awards 6-6-20 REV 6-9-2020.pdf, 3. Site Maps of WR VI - Elevations.pdf, 4. Site Maps of WR VI - Site Plan.pdf
Date Ver.Action ByActionResultTallyAction DetailsMeeting DetailsVideo
6/19/20200 TRAVAUX INC. BOARD OF DIRECTORS ADOPTED

Minutes note: Warren Jones, Travaux’s Vice President of Construction, answered Director’s questions about there only being one bid for this contract and how it was advertised. Mr. Jones explained the aggressive time schedule and the current highly competitive market. Kevin Theissen, Senior Project Manager, mentioned additional attempts to bring in more bids and why the contractors did not bid. Gabe DeVougas, HACM’s Section 3 Coordinator, provided EBE and Section 3 information on this contract. Mr. Theissen made a recommendation to provide the Directors with a list of contractors that are notified of bids in addition to actual bidders.
Pass8:0 Action details Meeting details Not available

Number

T156

 

Version

Original

 

Reference

 

Sponsor

The President

 

Title

Resolution approving an award of contract to DMJ Services LLC dba Action Heating & Cooling (Milwaukee, WI) for HVAC for Phase 4B Townhomes at Westlawn Gardens Phase 2 in the amount of $980,000.00

Analysis

 

Body

WHEREAS, Travaux Inc. solicited sealed bids by Official Notice Number 57981 during the period April 29, 2020 through May 15, 2020 for HVAC for Phase 4B Townhomes at Westlawn Gardens Phase 2; and

 

WHEREAS, one sealed bid was received by the deadline of 2:00 PM (CDST) on May 15, 2020; and

 

WHEREAS,  the sealed  bid was received and publicly opened on May 15, 2020, during which bidding procedure was conducted in compliance with the requirements of local, state, and federal regulations; and

 

WHEREAS, DMJ Services LLC dba Action Heating & Cooling, a qualified and competent bidder, submitted the lowest responsive and responsible bid in the amount of $980,000.00; therefore, be it,

 

RESOLVED, by the Board of Directors of Travaux Inc. that they hereby authorize and approve accepting the bid of and entering into a contract with DMJ Services LLC dba Action Heating & Cooling for HVAC for Phase 4B Townhomes at Westlawn Gardens Phase 2; and, be it

 

FURTHER RESOLVED, that funds for these services will come from Westlawn Gardens Phase VI (Phase 4B Townhomes) Mixed Financing; and, be it

 

FURTHER RESOLVED, that the proper officers of Travaux Inc. be and hereby are authorized and directed to properly execute said contract for and on behalf of Travaux Inc.; and, be it

 

FURTHER RESOLVED, that if any extensions of the time of performance are needed the officers of Travaux Inc. may approve such request without any further action of the Board of Directors of Travaux Inc.; and, be it

 

FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it

 

FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Directors of Travaux Inc. and the officers of Travaux Inc. be and hereby are approved, ratified, and confirmed in all respects.

 

Requestor

 

Drafter

Travaux Inc., 06/12/2020