Number
260490
Version
SUBSTITUTE 2
Reference
251400
Sponsor
ALD. BURGELIS
Title
Substitute resolution relating to authorizing up to $4,800,000 of Contingent Borrowing to cover costs related to an extension of the ERP System Replacement Project for a December 2026 go-live date.
Analysis
This resolution authorizes the use of Contingent Borrowing of up to $4,800,000 for the ERP System Replacement Program. It directs the Comptroller to evaluate existing borrowing authorizations in the Department of Administration for potential reallocation to the ERP project and to evaluate and report on the potential for operating budget savings through spending and hiring freezes. The resolution also directs the Department of Administration - Budget and Management Division to provide a report on the ERP System Replacement Project’s adopted budget, project extensions, asset reallocations, and expenditures to date.
Body
Whereas, The City of Milwaukee began a multiyear process to replace its Enterprise Resource Planning system in 2023; and
Whereas, The project cannot be completed by September 2026; and
Whereas, The anticipated need for the project exceeds the available balance in the account; and
Whereas, The City desires to use up to $4,800,000 of Contingent Borrowing to fund completion of the ERP System Replacement Project; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that up to $4,800,000 of Contingent Borrowing is authorized to be issued; and be it
Further Resolved, That the debt may be issued as Notes pursuant to Resolution Number 251400; (including direct loan notes), and that such debt shall be a purpose of Contingent Borrowing, including refunding of direct loan notes if the debt is temporarily issued as direct loan notes; and be it
Further Resolved, That the direct loan notes may be issued by the Comptroller without approval of the Public Debt Commission; and be it
Further Resolved, That up to $4,800,000 in additional funds are appropriated to the ERP System Replacement Projects Account No. 0321-9990-R999- BU110230100; and, be it
Further Resolved, That the Comptroller is authorized and directed to establish the necessary accounts and accounting procedures to carry out the intent of this resolution; and, be it
Further Resolved, That the Comptroller is directed to review currently unencumbered capital funding appropriations in the Department of Administration and prepare a summary, in conjunction with the Department of Administration, of options for reallocating previously authorized capital appropriations to the ERP Replacement Project and a discussion of the ramifications of such transfers; and, be it
Further Resolved, That the Comptroller is directed to evaluate and report on the potential for operating budget savings from spending and hiring freezes in the Department of Administration in order to reallocate funding to the ERP Replacement Project; and, be it
Further Resolved, That the Department of Administration - Budget and Management Division is directed to provide a report on the ERP System Replacement Project’s adopted budget, project extensions, asset reallocations, and expenditures to date.
Requestor
DOA-Budget and Management Division
Drafter
NH
July 10, 2026
LRB181753-4
Beka Bein
July 30, 2026