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Meeting Name: HOUSING AUTHORITY Agenda status: Final
Meeting date/time: 5/8/2019 1:30 PM Minutes status: Final  
Meeting location: City Hall, Room 301B, 200 East Wells Street
Published agenda: Agenda Agenda Published minutes: Minutes Minutes  
Meeting video:  
File #Ver.Agenda #TypeTitleActionResultTallyAction DetailsVideo
     The mission of the Housing Authority of the City of Milwaukee (HACM) is to foster strong, resilient and inclusive communities by providing a continuum of high-quality housing options that support self-sufficiency, good quality of life, and the opportunity to thrive.    Not available
     Call to Order

Minutes note: Meeting called to order at 1:43 p.m.
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     Roll Call    Roll call Not available
     CONSENT AGENDA – ITEMS RECOMMENDED FOR APPROVAL (All items listed under the Consent Agenda will be enacted by one motion unless a Commissioner requires otherwise, in which event, the item will be removed from the Consent Agenda and considered separately.)    Not available
R13054 05.MotionApproval of the minutes of the regular meeting held on April 17th, 2019APPROVEDPass6:0 Action details Not available
R13055 02.Housing Authority ResolutionResolution approving an amendment to the 2019 Capital Fund Program Grant to the Annual Contributions Contract in the Amount of $8,357,857.00ADOPTEDPass6:0 Action details Not available
R13056 03.Housing Authority ResolutionResolution approving the submission of a request to the U.S. Department of Housing and Urban Development to extend the Designated Housing Plan for two yearsADOPTEDPass6:0 Action details Not available
R13061 01.Housing Authority ResolutionResolution approving an award of contract to Travaux Incorporated (Milwaukee, WI) to be the general contractor for Holton Terrace LLC in an amount not to exceed $4.8 million (Scott/Gartner/Kaylin/Fernando) This is an update of Resolution #12981, approved August 8, 2018, which was an award of contract to Travaux Incorporated (Milwaukee, WI) to be the developer and general contractor for Holton Terrace LLC in an amount not to exceed $4.5 million. The substitution will permit for the new Guaranteed Maximum Price (GMP) not-to-exceed $4.8 million and authorize the General Contractor Agreement.

Minutes note: Kaylin Nuss, HACM Director of Strategic Initiatives explained that there was an increase in funding from the equity pricing and the RAD rents since the initial budgeting, allowing for more renovation work to be performed.
ADOPTEDPass6:0 Action details Not available
R13057 02.CommunicationPresentation of the First Quarter Financial Reports for the period ending March 31, 2019

Minutes note: Rick Koffarnus, HACM’s Finance Director, and Pam Watson, HACM’s Senior Finance Analyst, presented the financial reports for the First Quarter of 2019, summarizing the documents included with the agenda. Staff answered questions from the Commissioners about current vacancy rates and the efforts to decrease them, and added that there will be a report on those efforts and results to date during the June Board Meeting. Commissioners suggested some data they would like to see included in the report. Mr. Koffarnus also provided a brief update on the progress of the 2018 audit, which is proceeding well. It is currently expected that the draft will be ready for the August Board Meeting.
    Action details Not available
R13058 03.Housing Authority ResolutionResolution: Approving the Operating Agreements of National Soldiers Home Residences (NSR) II, LLC and NSR III, LLC, between the Housing Authority of the City of Milwaukee and the Alexander Company, Inc. in connection with the development and rehabilitation of Buildings, 1, 2, 14, 18, 19 and 62 of the Clement J. Zablocki Medical Center.

Minutes note: Willie Hines, Jr., HACM Associate Director, explained that the Board had already passed the Memorandum of Understanding, but some partners in the Soldier’s Home rehabilitation are now interested in adding some verbiage. HACM is awaiting the documents from the partners. It was thought the documents might be ready today, but they are not. It is expected that they will be ready for the June Board Meeting.
HELD IN COMMISSIONPass6:0 Action details Not available
R13059 04.CommunicationUpdate on the Best Babies Zone at Westlawn

Minutes note: Paul Williams, HACM’s Choice Neighborhood Coordinator, explained the goals of the initative, as one of nine neighborhoods in the country which received this grant. Mr. Williams introduced some of the Planning Team who each spoke on the materials provided to the Board and provided insight into their work. They were: Delicia Morris, HACM CNI Case Manager and Vice President of the Westlawn Resident Council, Marcia Blackman, Health Project Manager, United Way of Greater Milwaukee & Waukesha County, Shanice Baquet, African-Amercian Breastfeeding Network, Jada Woodley, UWM Masters in Sustainable Peacebuilding Fellow and Katie Klein, UWM Masters in Sustainable Peacebuilding Fellow. The Commissioners made suggestions on other resources the Team may want to look into and incorporate.
    Action details Not available
R13060 05.CommunicationReport from the Secretary-Executive Director

Minutes note: Mr. Pérez asked Gabe DeVougas, HACM’s Section 3 and EBE Coordinator, to speak about recent activities. Mr. DeVougas explained that HACM recently finished its 4-year Voluntary Compliance Agreement with HUD and the HUD Region V office recently asked HACM and the Chicago Housing Authority to provide guidance to another Housing Authority in the region, and that HACM has been contacted by housing authorities across the county asking about the success of HACM’s Section 3 and EBE efforts. Mr. DeVougas also discussed the Update document provided. Mr. Pérez asked Willie Hines, HACM Associate Director, Jeanne Dawson, HACM Senior Program Specialist, and Dario Romero, HACM Senior Real Estate Analyst to provide an update on HACM’s Quality Assurance Special Project (QASP) section, which includes the Homeownership program. They spoke to the handout provided, including the various component programs that fall under Homeownership, some of which include sales that are brought to the board, and some that don’t. They explained that the Section 32 program has been curtailed because of the emphasis on the Neighborhood Stabilization Program (NSP), and the use of potential Section 32 properties for relocation of Westlawn residents during that redevelopment. In addition, as the cost to turn around a Scattered Site home may be equivalent to the cost of up to 10 smaller high-rise units, there has been less focus on prepping these units during the recent occupancy efforts. Looking forward, part of the RAD conversion includes the Section 18 disposition program. Staff have begun initial explorations of what units might be best positioned to be disposed of by sale. Meanwhile, other initiatives continue. Mr. Pérez shared that the U.S. Department of Housing and Urban Development (HUD) has a Job Shadowing Program for staff for their personal, professional growth. HUD has asked HACM if two staff people could participate at HACM. They are from Georgia and North Carolina and will be learning more about Asset Management, Capital Fund, Finance, RAD and Compliance over the course of five days. Thank you to Mr. Hines for helping coordinate this effort. It will be a good opportunity to learn from HUD staff, and and to share our ideas and the good we are doing with folks around the country. Mr. Pérez wanted to note that the High Rise Board of Directors of their own volition have created their own Unsung Heroes event, which will acknowledge the good works of their fellow residents. The event takes place this Friday. Mr. Pérez thanked Commissioner Diaz for a recent tour of their Early Learning Center near Becher Court, a new addition to their educational efforts. HACM is now thinking about how the presence of our units near the center can be leveraged to create positive change. Mr. Pérez provided the most recent Make Your Money Talk dashboard from the Wisconsin Women’s Business Initiative Corporation and noted that the next graduation is coming up May 23rd. So far in 2019, there have been two cohorts with 64 graduates with 36 of those participating in the Individual Development Accounts. Those 36 have saved almost $58,000; with the matching funds this equals $282,000. To date, this year, from the totality of the participants, two have bought homes, one has started a business, 30 paid down debt, two pursued post-secondary education, and five purchased a vehicle. This program makes objective improvements in the lives of the participants. Chair Wagner was pleased with the article in the April 28th Milwaukee Journal-Sentinel regarding Convent Hill West. He has received congratulations on the coverage and the ideas presented. Mr. Pérez thanked Commissioner Lott for sitting down for a one-on-one regarding the Rental Assistance Demonstration program. He appreciates her taking time to develop a greater understanding of this important program. Chair Wagner recognized Commissioner Diaz and everyone at the United Community Center for their recent Anniversary Celebration. He was touched by the notes written by the students at each place setting, which let the attendees know how much the students appreciated their participation.
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Minutes note: There being no further business, Commissioner Donald made a motion to adjourn the meeting at 3:29 p.m. Commissioner Lott seconded the motion. There being no objections, the motion carried.
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     Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA Coordinator, Patricia Schmidtknecht at 286-5100, (FAX) 286-3456, (TDD) 286-3504 or by writing to the Coordinator at 650 West Reservoir, Milwaukee, WI 53212.    Not available
     Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying.    Not available