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| | | | Meeting convened at 9:10 a.m. | | | |
Roll call
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| | | | Individuals also present:
Minutes note: John Egan, Comptroller's Office
Jim Carroll, Legislative Reference Bureau
Eric Pearson, Budget and Management Office
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| | | | The Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(e) and (g), Wis. Stats., for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and conferring with the City Attorney who will render oral or written advice with respect to litigation in which the City is or is likely to become involved. The committee will then convene into open session for the regular agenda.
Minutes note: Ald. Dudzik moved that the Finance and Personnel Committee may convene into closed session, pursuant to s. 19.85(1)(e) and (g), Wis. Stats., for the purposes of deliberating or negotiating the purchase of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and conferring with the City Attorney who will render oral or written advice with respect to litigation in which the City is or is likely to become involved.
Ayes: Witkowski, Hamilton, Dudzik, Kovac
Excused: Coggs
The committee convened into closed session at 9:12 a.m.
Present: Witkowski, Hamilton, Dudzik, Kovac
Excused: Coggs
Individuals appearing:
Grant Langley, City Attorney
Maria Monteagudo, Department of Employee Relations
Michael Brady, Department of Employee Relations
Jim Carroll, Legislative Reference Bureau
John Egan, Comptroller’s Office
Linda Burke, Deputy City Attorney
Ellen Tangen, City Attorney's Office
Individuals also present:
Eric Pearson, Budget & Management Office
Clifton Crump, Mayor's Office
Ald. Robert Puente, 9th Aldermanic District
Dennis Yaccarino, Budget Office
John Ledvina, Legislative Reference Bureau
Mary Turk, Legislative Reference Bureau
Ald. Coggs joined the committee at 9:33 a.m.
Ald. Coggs moved that the Finance and Personnel Committee convene into open session. There were no objections.
The committee convened into open session at 9:34 a.m. | | | |
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| | | | 9:30 A.M. | | | |
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131591
| 0 | 1. | Communication to Finance | Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests.
Minutes note: Individuals appearing:
Daniel Thomas, Department of Public Works
Laura Daniels, Department of Public Works - Water Works | APPROVED | Pass | 5:0 |
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131591
| 0 | | Communication to Finance | Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests. | RECONSIDERED | Pass | 5:0 |
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131591
| 0 | | Communication to Finance | Communication from the Department of Administration - Budget and Management Analysis Division regarding vacancy requests, fund transfers and equipment requests.
Minutes note: Individual appearing:
Laura Daniels, Department of Public Works - Water Works | APPROVED | Pass | 4:0 |
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130437
| 0 | 2. | Communication to Finance | Communication from the Department of Administration relating to approval of changes to certain single or sole source contracts or contract amendments.
Minutes note: Individuals appearing:
Rhonda Kelsey, City Purchasing Director
Jason Smith, Police Department District 3 Commander
Mallory O'Brien, Police Department and Marquette University | APPROVED | Pass | 5:0 |
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131595
| 0 | 3. | Communication to Finance | Communication from the Department of Administration informing the Finance and Personnel Committee of waivers granted for certain single or sole source contracts or contract amendments.
Minutes note: Individual appearing:
Rhonda Kelsey, City Purchasing Director | APPROVED | Pass | 5:0 |
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131592
| 0 | 4. | Communication | Communication from the Department of Employee Relations relating to classification studies scheduled for City Service Commission action.
Minutes note: Individuals appearing:
Sarah Trotter, Department of Employee Relations
Laura Daniels, Department of Public Works - Water Works | RECOMMENDED FOR PLACING ON FILE | Pass | 4:0 |
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131710
| 0 | 5. | Communication | Communication from the Department of Employee Relations relating to amending the 2014 Salary Ordinance.
Minutes note: Individual appearing:
Sarah Trotter, Department of Employee Relations | RECOMMENDED FOR PLACING ON FILE | Pass | 4:0 |
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131061
| 1 | 6. | Charter Ordinance | A substitute charter ordinance relating to special requirements for single and sole source contracts.
Minutes note: Individuals appearing:
Ald. James Bohl, 5th Aldermanic District
Kathryn Block, Assistant City Attorney
Rhonda Kelsey, City Purchasing Director
| RECOMMENDED FOR PASSAGE | Pass | 4:0 |
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131247
| 1 | 7. | Ordinance | A substitute ordinance relating to records management by the department of employee relations.
Minutes note: Individuals appearing:
James Bohl, 5th Aldermanic District
Michael Brady, Department of Employee Relations | RECOMMENDED FOR PASSAGE | Pass | 4:0 |
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131630
| 0 | 8. | Ordinance | A substitute ordinance establishing an optional holiday for employees to observe the birthday of Cesar E. Chavez.
Minutes note: Ald. Hamilton moved substitution of the file with Proposed Substitute B. (4-0) | SUBSTITUTED | Pass | 4:0 |
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131630
| 1 | | Ordinance | A substitute ordinance establishing an optional holiday for employees to observe the birthday of Cesar E. Chavez.
Minutes note: Individuals appearing:
Ald. Tony Zielinski, 14th Aldermanic District
Ald. Jose Perez, 12th Aldermanic District
Maria Monteagudo, Department of Employee Relations
JoCasta Zamarripa, 8th Assembly District State Representative
Christella Juarez, City employee
Ald. Coggs added as a cosponsor.
Ald. Hamilton moved to amend the file by incorporating an effective date of January 1, 2014. (Prevailed 5-0) | AMENDED | Pass | 5:0 |
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131630
| 1 | | Ordinance | A substitute ordinance establishing an optional holiday for employees to observe the birthday of Cesar E. Chavez. | RECOMMENDED FOR PASSAGE | Pass | 5:0 |
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131579
| 1 | 9. | Resolution | Substitute resolution amending Common Council File #120281 relative to the acceptance and funding of Project Safe Neighborhood Prolific Offender/Call-In Evaluation Grant.
Minutes note: Individuals appearing:
Yvette Rowe, Health Department Business Operations Manager
Mallory O'Brien, Police Department and Marquette University | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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131562
| 0 | 10. | Resolution | Resolution authorizing the Commissioner of Public Works to execute a Utility Agreement Change Order with the State of Wisconsin Department of Transportation for work on City of Milwaukee Sanitary Sewer facilities in conjunction with the Zoo Interchange’s Core Phase 1 contract. | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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131663
| 0 | 11. | Communication to Finance | Communication from the Department of Public Works relating to automobile reimbursement allowance reports.
Minutes note: Individual appearing:
Laura Daniels, Department of Public Works - Water Works | APPROVED | Pass | 5:0 |
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131645
| 0 | 12. | Communication | Communication from the Milwaukee Fire Department relating to amending the 2014 Positions Ordinance.
Minutes note: Individual appearing:
Gerard Washington, Fire Department Assistant Chief | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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131652
| 1 | 13. | Resolution | Substitute resolution relating to expenditure of funds to be reimbursed by greater than anticipated revenue (Police Department). | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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131499
| 0 | 14. | Resolution | Resolution amending File No. 130666 relating to special taxes or assessments for the year 2013. | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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121607
| 1 | 15. | Ordinance | A substitute ordinance relating to the membership of the city information management committee.
Minutes note: Individuals appearing:
Nancy Olson, Information and Technology Management Division
Jane Islo, Municipal Court Assistant Court Administrator | RECOMMENDED FOR PASSAGE | Pass | 5:0 |
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131624
| 0 | 16. | Resolution | Resolution establishing a City of Milwaukee cloud computing policy for City employees and departments.
Minutes note: Individual appearing:
Nancy Olson, Information and Technology Management Division | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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131605
| 0 | 17. | Communication | Communication from the City Treasurer transmitting the 2014 list of authorized public depositories and security broker/dealers and the 2013 general fund annual report.
Minutes note: Individuals appearing:
Jim Klajbor, Deputy City Treasurer
Boyd Eager, BMO Global Asset Managment | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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131298
| 0 | 18. | Resolution | Resolution implementing an amendment to the 2014 Adopted Budget directing the carryover from 2013 to 2014 of $20,000 in fund balances from the Department of Administration for the purchase of a software module to track workforce compliance.
Minutes note: Individual appearing:
Sharon Robinson, Department of Administration | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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131483
| 0 | 19. | Communication | Communication from the City Comptroller relating to the audit of Travel Expenditures and Reimbursements.
Minutes note: Individuals appearing:
Aycha Sirvanci, Audit Manager
Sharon Robinson, Department of Administration | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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131544
| 0 | 20. | Communication | Communication from the City Comptroller relating to the audit of Report of Audit Activities - 2014.
Minutes note: Individual appearing:
Aycha Sirvanci, Audit Manager | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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131596
| 1 | 21. | Ordinance | A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service.
Minutes note: Ald. Hamilton moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) | SUBSTITUTED | Pass | 5:0 |
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131596
| 2 | | Ordinance | A substitute ordinance to further amend the 2014 rates of pay of offices and positions in the City Service. | RECOMMENDED FOR PASSAGE | Pass | 5:0 |
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131597
| 1 | 22. | Ordinance | A substitute ordinance to further amend the 2014 offices and positions in the City Service. | RECOMMENDED FOR PASSAGE | Pass | 5:0 |
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131598
| 1 | 23. | Resolution | Substitute resolution authorizing attendance at conventions, seminars and other travel.
Minutes note: Ald. Witkowski moved substitution of the file with Proposed Substitute A. (Prevailed 5-0) | SUBSTITUTED | Pass | 5:0 |
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131598
| 2 | | Resolution | Substitute resolution authorizing attendance at conventions, seminars and other travel. | RECOMMENDED FOR ADOPTION | Pass | 5:0 |
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| | | | The following files may be placed on file as no longer needed: | | | |
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060583
| 1 | 24. | Charter Ordinance | A substitute charter ordinance relating to requirements for city officials to transmit employe information to the employes’ retirement system. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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060660
| 1 | 25. | Ordinance | A substitute ordinance amending the salary ordinance relating to pay for the recruitment of management employes. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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070095
| 0 | 26. | Communication | Communication relating to the merger of Columbia St. Mary's and Froedtert healthcare systems. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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070451
| 0 | 27. | Communication-Report | Communication from the Department of Administration relating to the efforts on the pursuit of grants. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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070739
| 0 | 28. | Ordinance | An ordinance relating to the financing of the housing trust fund. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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070740
| 0 | 29. | Charter Ordinance | A charter ordinance relating to the financing of the housing trust fund. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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070759
| 0 | 30. | Ordinance | An ordinance relating to rates of pay of pay of offices and positions in the city service under the control of the common council of the city of Milwaukee, for salaries of positions designated to exceed that of the mayor. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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071627
| 0 | 31. | Communication-Report | Communication relating to expenditures for Milwaukee Police Department information technology consulting services. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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080783
| 0 | 32. | Ordinance | An ordinance relating to the police chief granting additional vacation and off days for meritorious acts of heroism and bravery. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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081056
| 1 | 33. | Resolution | Substitute resolution authorizing $600,000 in Contingent Borrowing for Flow Reduction Projects capital program in the Sewer Maintenance Fund. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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081456
| 0 | 34. | Charter Ordinance | A charter ordinance relating to qualifications of the commissioner of public works | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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091670
| 0 | 35. | Resolution | Resolution authorizing the release of borrowing authority provided in the 2009 City Budget and the expenditure of funds for the Fire Department’s Fire Repair Shop-Study Only capital improvement project. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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100441
| 0 | 36. | Communication | Communication from the Department of Administration - Budget and Management Analysis Division regarding fund transfers for emergency public works projects required by recent storm damage. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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100520
| 0 | 37. | Communication-Report | Communication from the Comptroller's office relating to an Audit of IT Disaster Recovery Plans for certain city departments. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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100852
| 0 | 38. | Motion | Motion relative to tax stabilization fund withdrawal for 2011 budget purposes. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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101116
| 0 | 39. | Resolution | Resolution authorizing a cash payment in compensation for accrued compensatory time for an employee of the Fire Department. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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101155
| 0 | 40. | Communication | Communication from the Commissioner of Public Works updating the City’s Prevailing Wage Schedule for 2011. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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101245
| 2 | 41. | Ordinance | A substitute ordinance relating to the bid preference for local business enterprises. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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101314
| 0 | 42. | Resolution | Resolution relating to a joint-purchasing agreement request-for-proposals for health insurance benefits for government employees. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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101421
| 0 | 43. | Communication | Communication relating to the granting of property tax exemptions and the monitoring of tax exempt properties. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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110358
| 0 | 44. | Resolution | Resolution relating to the expenditure of funds to be reimbursed by greater than anticipated revenue. (DNS) | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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110480
| 0 | 45. | Ordinance | An ordinance relating to consolidation of duties and authority of the offices of the city treasurer and comptroller. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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110481
| 0 | 46. | Charter Ordinance | A charter ordinance relating to consolidation of duties and authority of the offices of the city treasurer and comptroller. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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110881
| 0 | 47. | Communication | Communication from the Budget & Management Division pertaining to potential uses of the Compensation and Fringe benefit reserve special purpose account. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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111661
| 0 | 48. | Communication | Communication relating to the implementation of the Milwaukee Management Training Program. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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120131
| 0 | 49. | Communication | Communication from the Department of Neighborhood Services relating to career ladders. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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120170
| 0 | 50. | Communication | Communication from the Department of Administration relating to approval of changes to certain sole source contracts. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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120453
| 0 | 51. | Charter Ordinance | A charter ordinance relating to fireman and policeman duty disability. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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120495
| 0 | 52. | Communication | Communication from the Commissioner of Public Works updating the City’s Prevailing Wage Schedule. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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121459
| 0 | 53. | Communication | Communication relating to peer review by the Association of Local Government Auditors of the City Comptroller’s Office - Audit Division. | RECOMMENDED FOR PLACING ON FILE | Pass | 5:0 |
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| | | | Meeting adjourned at 11:19 a.m.
Chris Lee, Staff Assistant | | | |
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| | | | This meeting can be viewed in its entirety through the City's Legislative Research Center at http://milwaukee.legistar.com/calendar. | | | |
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