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| | | | Call to Order
Minutes note: Meeting called to order at 3:35 p.m. | | | |
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| | | | Roll Call | | | |
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T322
| 0 | 1. | Motion | Approval of the minutes of the regular meeting held on November 9, 2023 | APPROVED | Pass | 7:0 |
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T323
| 0 | 2. | Travaux Resolution | Motion to approve the proposed 2024 schedule for the Travaux Board of Directors
Minutes note: Patricia Dee, HACM’s Administrative Services Supervisor, discussed the calendar of dates attached and also stated that in-person meetings are an option for the Directors as well. Directors discussed the options of hybrid Board meetings for 2024. | ADOPTED | Pass | 7:0 |
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T324
| 0 | 3. | Travaux Resolution | Resolution approving an increase to Purchase Order WRV12240 with Common Links Construction LLC (Brookfield, WI) for painting and wall coverings for Building 3.1 (Westlawn Renaissance V) at Westlawn Gardens Phase 2 in an amount not to exceed $13,310.00
Staff is recommending increasing the purchase order due to additional work needed beyond the original scope which emerged during the painting and wall covering work. It includes (A) touch-up patching, sanding, and painting at various locations; and (B) painting and touch-up associated with an added door and frame, yet to be installed. (A) has already been completed for $8,310.00. (B) has yet to be done, but an allowance of $5,000.00 is proposed for this work. The Modernization & Development Services Section requests an additional contract amount not to exceed $13,310.00 for the change order work described herein. The new purchase order amount of $262,910.00 not-to-exceed now exceeds the $250,000.00 threshold; therefore, approval by the Travaux Inc. Board of Directors is requested
Minutes note: Warren Jones, Travaux’s Vice President of Construction, is recommending awarding the contract to Common Links LLC based on their past performance with the Housing Authority. Mr. Jones stated that touch-ups are needed for repair mishaps from other contractors. Director McCarthy requested historical information on Common Links's ability to meet deadline goals. Director Zepecki stated that she has extensive experience with Common Links and can say they have met every contractual goal in their work with her firm. | ADOPTED | Pass | 7:0 |
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T325
| 0 | 4. | Travaux Resolution | Resolution authorizing the change of Trustee in reference to Travaux, Inc. 401 (k) & Profit Sharing Plan
Minutes note: Fernando Aniban, HACM’s Assistant Secretary, informed the Board that the resolution being presented is to amend the current Trustee from Dennis Yaccarino, who retired, to Fernando Aniban. Mr. Aniban gave a brief explanation of the role of the Trustee, which is to exercise the role of fiduciary responsibility, to make sure the 401(k) is compliant, and to make sure that the investments offered by Nationwide are in Travaux’s best interest. Directors discussed how often the investment plan evaluation occurs. | ADOPTED | Pass | 7:0 |
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T326
| 0 | 5. | Communication | Report from the President
Minutes note: Greg Anderson, Travaux’s Vice President of Asset Management, provided the attached work order reports, which were requested by the Directors at the November Board Meeting. Directors commented that the reports were excellent and exactly what they were looking for. Director McCarthy stated that the group of reports brought before the Board are good measurement tools, and that future discussions should consider how often the Board reviews this information. Director Zepecki requested an additional column be added to show the number of open Work Orders in order to better identify where they overlap from month to month. Director Zepecki asked to see the Work Order reports every month to help identify a trend in the completion of the work orders. Mr. Anderson also summarized the Occupancy Reports for Public Housing, Affordable, and Market Rate Housing, and emphasized that HACM has exceeded the 97% occupancy rate goal given to HACM by HUD.
Ken Barbeau, HACM’s Chief Operation Officer – Program Services, reported on the Section 8 Voucher Utilization Update provided with the agenda. Mr. Barbeau stated that HACM implemented two recent strategies to increase voucher utilization. One strategy was recruiting a third-party organization, Horizon, to do the eligibility compliance review for the Rent Assistance program. Another strategy was inviting individuals from the waiting lists to open house tours at various HACM properties that the Project-Based Vouchers and providing help with applications then and there for those interested in leasing at that property.
Patricia Dee, HACM’s Administrative Services Supervisor, explained the different Contact Sheets provided with the agenda as a quick reference for frequently asked questions for new and existing residents. In late November Contact Sheets were hand-delivered at some developments and at others were mailed. Ms. Dee also stated that these Contact Sheets will be updated as staff changes, so it is considered a living document.
Warren Jones, Travaux’s Vice President of Construction, gave a presentation provided with the agenda on project updates for 2023. Those areas included Westlawn Gardens Phase 2, Carver Park, and various HACM facilities. He also talked about future developments for 2024 at Highland Gardens that include elevator additions. Directors discussed roof irrigation and maintenance for garden roofs and other sustainable features.
Willie L. Hines, President of Travaux, Inc., gave closing remarks and complimented Mr. Jones and his staff on their work at various sites. He stated that the organization will be focusing on stabilization and on providing ever better services to our residents.
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| | | | Adjournment
Minutes note: There being no further business, Director McCarthy made a motion to adjourn the meeting at 4:22 p.m. Director Manzanet seconded the motion. There being no objections, the motion carried. | | | |
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| | | | Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA Coordinator, Marquetta Treadway at 286-5100, (FAX) 286-3456, (TDD) 286-3504 or by writing to the Coordinator at 650 West Reservoir, Milwaukee, WI 53212. | | | |
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| | | | Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying. | | | |
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