|
|
Meeting date/time:
|
9/25/2025
3:00 PM
|
Minutes status:
|
Final
|
|
|
Meeting location:
|
Convent Hill Community Room, First Floor
455 East Ogden, Milwaukee, WI
|
|
| | | | Call to Order
Minutes note: Meeting called to order at 3:08 p.m. | | | |
|
Not available
|
|
| | | | Roll Call | | | |
Roll call
|
Not available
|
|
T386
| 0 | 1. | Motion | Approval of the minutes from the regular meeting held on June 26, 2025 | APPROVED | Pass | 5:0 |
Action details
|
Not available
|
|
| | | | Roll Call
Minutes note: Director Hurtado arrived at 3:11 p.m. | | | |
Roll call
|
Not available
|
|
T389
| 0 | 2. | Communication | Presentation of the August 28, 2025, notes on non-voting presentations which were made in lieu of the Board Meeting, due to lack of quorum
Minutes note: Patricia Dee, HACM’s Administrative Services Supervisor, explained that the notes from the August 28, 2025, Travaux meeting are not official minutes and do not require a vote. Due to the lack of quorum on August 28th, only non-voting presentations were discussed by those present and no Board actions were taken. All the items, including those discussed, have been brought to this meeting, anticipating a quorum, for an official review by the Board. Ken Barbeau, Travaux’s Interim President, stated that it was a very good discussion and encouraged the members unable to attend the August meeting to read the notes. | | | |
Action details
|
Not available
|
|
T387
| 0 | 3. | Communication | Discussion of the revised Conflict of Interest Policy for the Housing Authority of the City of Milwaukee’s Existing Employee Handbooks
Minutes note: Ken Barbeau, Travaux’s Interim President, explained that the HACM and Travaux Employee Handbooks, previously had a small section on nepotism and conflict of interest, but they did not meet the level of detail the U.S. Department of Housing and Urban Development (HUD) requires. HUD’s rules are more restrictive, for instance, with certain levels of employees - those who influence policy, provide strategic direction or supervise others – a family member being considered for employment would also need to be disclosed to HUD for an approval process. This updated policy is based on a template from the HUD Exchange that Counsel and Staff reviewed and amended to make it specific to HACM and its instrumentalities.
Director Crosby suggested modifying some of the language of the Disclosure Form for the HACM and Travaux Boards and for the government officials who will be reviewing and signing it, to remove questions only appropriate for staff.
| | | |
Action details
|
Not available
|
|
T390
| 0 | 4. | Communication | Report from the President
Minutes note: Alison Woznicki, Travaux’s Vice President of Construction, provided an overview of the Travaux Project Summary included with the agenda. The updated Public Housing Physical Need Assessments (PNAs) have been completed and will be submitted to the U.S. Department of Housing and Urban Development as part of the Sustainability Plan. Staff is working to present the PNAs to the Property Management and Maintenance Teams to garner feedback on future revitalization. An Asset Management report will also be crafted from the PNAs and other materials, to be presented to both Boards that will include comprehensive information on Financial and Physical Management and current strategies. On other topics, Ms. Woznicki noted that the Highland Gardens remodel is fifty percent complete. Some of the residents were so pleased with the progress of the work that they cooked lunch for the Travaux contractors as a Thank You. The bids have been received for Victory Manor’s Variable Refrigerant Flow (VRF) HVAC Annual Maintenance contract. The subcontractor is very familiar with VRF systems and is excited to be on board. Director McCarthy requested a delivery schedule for the Lincoln Court elevator modernization materials and Director Gotzler suggested that some of the Maintenance Staff become VRF Systems certified.
Brad Leak, HACM’s Chief Financial Officer, provided a brief overview of the 2024 Unaudited Executive Summary included with the agenda. He reported that the 2023 audits have been reconciled and are in the final review stages, and the audit report is expected in early October. With the 2023 audit reconciliation, the 2024 audits will be able to be completed, and all of the information going forward is now in YARDI. Previously, financial statements were maintained in the Multiview software and operations were run from YARDI, so there was no real-time analysis available when making decisions.
Ken Barbeau, Travaux’s Interim President, provided an overview of the Public, Affordable and Market Rate Housing Occupancy Reports included with the agenda. He reported that HUD was very pleased that the Public Housing Program achieved a 98.89% occupancy rate in August. The Affordable Housing occupancy rate is at 80%. CVR had a good presentation at the HACM Board of Commissioners Meeting, and the Co-President of CVR, Inc. reported they have brought in seven additional people from their corporate office to assist with catching up on the back recertifications and Project-Based Voucher reconciliation. Mr. Barbeau added that Work Orders increased in August due to the severe storm and flooding.
| | | |
Action details
|
Not available
|
|
| | | | Adjournment
Minutes note: There being no further business, Director McCarthy made a motion to adjourn the meeting at 4:44 p.m. Director Crosby seconded the motion. There being no objections, the motion carried.
Minutes prepared by: Patricia Dee and T. Larson | | | |
|
Not available
|
|
| | | | Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA Coordinator, at 286-5824, (FAX) 286-0833, (TDD) 286-3504 or by writing to the Coordinator at P.O. Box 324, Milwaukee, WI 53201-0324. | | | |
|
Not available
|
|
| | | | Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying. | | | |
|
Not available
|
|
|