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| | 1. | | Call to order.
Minutes note: Meeting called to order at 10:02 a.m. | | | |
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| | 2. | | Roll call.
Minutes note: Present (10) - Borkowski, Henke, Richter, Zimmer, Klajbor, Owczarski, Jaeger, Riesing, Siettmann, Larson
Excused (2) - Madison, Meyer-Stearns
Max Riesing replacing David Klein as a member for this meeting. | | | |
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| | | | Also present:
Minutes note: Brad Houston, City Records Center
Atty. Peter Block, City Attorney's Office
Dan Keeley, Library
Rhonda Kelsey, City Purchasing Division
Sang Han, ITMD
Adrianna Molina, Comptroller - Audit Division
Kathleen Brengosz, LRB
Kate Pawasarat, Dept. of Administration | | | |
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| | 3. | | Review and approval of the previous meeting minutes from September 28, 2023.
Minutes note: Meeting minutes from September 28, 2023 were approved without objection. | | | |
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| | 4. | | Records Retention. | | | |
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| | 5. | | Information and Technology Management Division. | | | |
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| | 6. | | Review and approval of the 2024 meeting schedule.
Minutes note: Meeting dates for 2024 were approved without objection for the following:
Thursday, March 7, 2024 at 10 a.m.
Thursday, June 6, 2024 at 10 a.m.
Thursday, September 5, 2024 at 10 a.m.
Thursday, December 5, 2024 at 10 a.m.
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| | 7. | | Department updates.
Minutes note: Members and participants provided updates and/or announcements.
For the Treasurer's Office, the iNovah cashier system interface with the Munis Tax System was working, Tyler Payments replaced US Bank ePay for online and telephone property tax and special improvement bill payments, Tyler Payments IVR system was implemented, and property tax bills would be mailed out soon. The Library replaced the wireless network infrastructure and has a new coffee shop at the Central Library branch, was working on filling vacancies, and has a new Rare Books Manager. The Municipal Court upgraded its case management system from Oracle to SQL, and the new judges were assimilating well. The Police Dept. had a new market study to help recruit for IT positions, and the department has the Republican National Convention on their radar. The Comptroller's Office finished FMIS training for users and had been attending vendor demos for the new ERP system.
Water Works would soon have their audit from the Dept. of Homeland Security and another audit on their water purification system, was working on automating their SCADA system plant pumps, and would look into the elevation difference from Lake Michigan to Waukesha. City Records Center has had a 68% reduction (5000 in 2017 down to 1598 to present) in retention schedules, will upgrade File Director to a new version in 2024 to solve some storage pace issues. LRB was working to filling some vacancies due to recent retirements. The City Attorney's Office was down 8 attorneys. Atty. Block was doing public records law training, presented at the National Treasurer's Association Conference, and helped win a public records case for the Police Dept.
City Purchasing was closing procurement requests, would update the City buying plan forecast for local services and opportunities, would notify departments to get responses, and was engaged with the new ERP initiative and RNC planning. Dept. of Administration would now house the Office of Community Wellness and Safety (formerly Office of Violence Prevention). City Purchasing was indirectly involved with RNC procurement and was not involved with the RNC host committee RFP and bidding process. City Purchasing would RFP for security purchases and partner on the local piece. Information would be conveyed on the City website for the City side and on the RNC host committee website on the RNC side. DOA was developing an action plan and would have a team in place for the action plan.
ITMD had obtained Albert Sensor to monitor and track the network. There had been no cyber security incidents. An internal cyber security group was convening monthly. Cyber security training mandatory training was at 90%. About 500 employees (mostly HACM, MPD, and MFD) would be at risk to being disabled from their accounts. The training was a 3-minute video followed by a short quiz. Additional training was required for those clicking on phishing training emails. ITMD had been helping to fix or install wireless networks in underserved communities in the north and south sides, especially on HACM sites. ITMD was also working to deploy a combined public safety software on February 20, 2024. | | | |
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| | 8. | | Next steps.
Minutes note: a. Agenda items for the next meeting
To be determined.
b. Next meeting date and time
Thursday, March 7, 2024 at 10 a.m. | | | |
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| | 9. | | Adjournment.
Minutes note: Meeting adjourned at 11:29 a.m.
Chris Lee, Staff Assistant
Council Records Section
City Clerk's Office | | | |
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| | | | Meeting materials from this meeting can be found within the following file: | | | |
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231227
| 0 | | Communication | Communication relating to the matters to be considered by the City Information Management Committee at its December 7, 2023 meeting. | | | |
Action details
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