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Meeting date/time:
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6/26/2025
3:00 PM
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Minutes status:
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Final
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Meeting location:
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Convent Hill Community Room, First Floor
455 East Ogden, Milwaukee, WI
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| | | | Call to Order
Minutes note: The meeting was called to order by Interim President Barbeau at 3:16 p.m. and upon roll call, it was determined that quorum had not been met. As item number 2, the Update to the Amended and restated Bylaws and Articles for Travaux, is a communication not requiring action by the Directors, it was able to be presented. Director Guszkowski arrived at the meeting at 3:20 p.m., at which time quorum was achieved and items requiring a vote were acted upon. | | | |
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| | | | Roll Call | | | |
Roll call
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T382
| 0 | 1. | Motion | Approval of the minutes from the regular meeting held on May 29, 2025 | APPROVED | Pass | 4:0 |
Action details
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T383
| 0 | 2. | Communication | Update on the Amended and restated Bylaws and Articles of Incorporation for Travaux
Minutes note: Tom Gartner, Counsel at Michael Best & Friedrich LLP, stated that the HACM Board of Commissioners adopted the resolution approving the Travaux Amended and Restated Articles of Incorporation and Bylaws at its June 24, 2025, Special Board Meeting. He explained that the amendments to the Bylaws were in response to the requirements in the Sustainability Plan and Recovery Agreement. The most significant amendment to the Bylaws was the addition of Article V, regarding instrumentalities. It set the parameters for the way the Housing Authority will interact with its instrumentalities and reiterated the requirements of the U.S. Department of Housing and Urban Development. | | | |
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T384
| 0 | 3. | Communication | Initial Presentation of LLC audits that have been finalized to-date
Minutes note: Brad Leak, HACM’s Chief Financial Officer, distributed the “Travaux Inc LLC 2024 Audit Recap PNC Properties” document to the Board, summarizing the Limited Liability Corporations’ (LLC) audits attached to the agenda. He stated that there were consistent mistakes brought to light during the audits which affected all the LLC audits. For instance, there was a lack of communication between Property Management and the Section 8 Program, resulting in tenants moved into HACM units before the Housing Assistance Payment calculations were made, leading to a loss of subsidy. In addition, one suggested improvement was to begin reconciling tenant accounts receivable quarterly, as 2024’s longer, more complex annual reconciliations delayed the audits.
Directors asked for a breakdown of the subsidy shortfalls for each LLC, for the total 2024 Payment In Lieu of Taxes dollar amount due to the City of Milwaukee, and about ways the past errors and current fixes can be communicated to the public.
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Action details
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T385
| 0 | 4. | Communication | Report from the President
Minutes note: Dena Hunt, HACM’s Chief Operation Officer – Real Estate, provided an update on the HACM Recovery Agreement/Sustainability Plan. To date, HACM has met the deadlines and Housing Operations has begun to utilize the Standard Operating Procedures specified by the plan. She stated that the U.S. Department of Housing and Urban Development has accepted the plan as submitted.
Ms. Hunt highlighted the Physical Needs Assessment from the Travaux Project Summary included with the agenda. She noted that Alison Woznicki, Travaux’s Vice President of Construction, has been coordinating the assessments for each development and reports are beginning to be received. The information will be a valuable planning tool for HACM’s budget – both financially and in terms of staffing.
Ms. Hunt reported that Property Management is focusing on HUD’s upcoming National Standards for the Physical Inspection of Real Estate (NSPIRE) inspections at several developments and tenant accounts receivable. The senior property managers and Maintenance have been working on procedures to pre-inspect units and to make them ready for the NSPIRE inspections. Housing Operations is working on reviewing procedures and tenant accounts receivable, and will be communicating any findings with the residents.
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Action details
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| | | | Adjournment
Minutes note: There being no further business, Director Guszkowski made a motion adjourn the meeting at 4:47 p.m. Director Gotzler seconded the motion. There being no objections, the motion carried.
Meeting minutes prepared by: Patricia Dee and T. Larson | | | |
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| | | | Upon reasonable notice, efforts will be made to accommodate the needs of persons with disabilities through sign language interpreters or auxiliary aids. For additional information or to request this service, contact the Housing Authority ADA Coordinator, Marquetta Treadway at 286-5824, (FAX) 286-0833, (TDD) 286-3504 or by writing to the Coordinator at PO Box 324, Milwaukee, WI 53201-0324. | | | |
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| | | | Persons engaged in lobbying as defined in s. 305-43-4 of the Milwaukee Code of Ordinances are required to register with the City Clerk's Office License Division. Registered lobbyists appearing before a Common Council committee are required to identify themselves as such. More information is available at http://city.milwaukee.gov/Lobbying. | | | |
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