Number
101137
Version
Substitute 3
Reference
Sponsor
ALD. DAVIS, HINES, BAUMAN, HAMILTON, WITKOWIAK, WADE, COGGS, KOVAC AND ZIELINSKI
Title
Substitute resolution relating to policies and procedures for expediting payments on invoices for City contracts and subcontracts.
Analysis
The City’s “Prompt Payment Policy” (Common Council File No. 900859, adopted October 16, 1990) states that it shall be City policy to strive to pay all invoices within 30 days after acknowledgement and that if the City fails to pay any properly completed invoice within 60 days after acknowledgement, simple interest at the rate of one percent per month shall be paid on the balance due from the 31st day after acknowledgement. It has also been the City’s policy to require a prime contractor to pay its subcontractors within 10 days of the prime contractor’s receipt of payment from the City
This resolution rescinds File No. 900859 and replaces it, along with the 10-day subcontractor-payment policy, with the following policy for payment of invoices and/or contract payments for goods, services or construction contracts that are procured or let by the City:
1. All City departments with responsibility for administering City contracts shall make contract payments within 30 days of receipt of supporting payment documentation and invoices as appropriate, as well as all required contract documentation, including but not limited to documentation of compliance with emerging business enterprise program, residents preference program and prevailing wage requirements.
2. If the City fails to make any payment within 45 days after receipt of supporting payment documentation and an invoice as appropriate, as well as all required contract documentation, consistent with s. 66.0135(2), Wis. Stats., simple interest at the rate of one percent per month shall be paid on the balance due from the 31st day after receipt of the invoice, chargeable to the appropriation related to said invoice.
3. The int...
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