City of Milwaukee - File #: R13477

• File #: R13477
• Version: 0
• Type: Housing Authority Resolution
• Status: Passed
• File created: 4/4/2024
• In control: HOUSING AUTHORITY
• On agenda: 4/10/2024
• Final action: 4/10/2024
• Title: Resolution approving Amendment No. 5 to Purchase Order RAP12257 with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Housing Choice Voucher Program related to certain Independent Entity (IE) services for HACM-owned developments, initial eligibility applicants, and recertifications of existing applicants The current Purchase Order was effective May 16, 2022 and is currently not to exceed $350,000. Amendment No. 5 is for an additional $300,000 to cover current and future invoices through June 30, 2024, for a cumulative total not to exceed $650,000. $294,000 of this additional amount was already specifically included in the RAP Budget passed on January 10, 2024 and staff is confident the balance will be workable within the rest of the budget.
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
4/10/2024	0	HOUSING AUTHORITY	ADOPTED; Minutes note: Ken Barbeau, HACM’s Chief Operating Officer – Program Services, provided background information on the purchase order with Nan McKay. He stated the initial contract included, but was not limited to, performing services as an Independent Entity to provide rent reasonableness determinations for HACM-owned, project-based voucher developments. The current amendment of the purchase order is to cover current and future invoices through June 30, 2024. Acting Chair VandeBerg requested that Jackie Martinez give her report now versus later in the agenda. Jackie Martinez, HACM’s Section 8 Program Director, summarized the Section 8 Voucher Utilization Update provided with the agenda. Ms. Martinez noted that the utilization trend is showing upward momentum with the anticipation that it will continue. Ms. Martinez also noted that the increase in voucher utilization is due to new families getting housed. Nan McKay was part of this upward increase through their assistance in recertifications. She stated that the staffing has stabilized at RAP and there is no further need for Nan McKay’s assistance in the recertification and new admissions processing.	Pass	3:0

Number
13477

Version
Original

Reference
Amendment No. 5 to original Purchase Order RAP12257

Sponsor

Title
Resolution approving Amendment No. 5 to Purchase Order RAP12257 with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Housing Choice Voucher Program related to certain Independent Entity (IE) services for HACM-owned developments, initial eligibility applicants, and recertifications of existing applicants

The current Purchase Order was effective May 16, 2022 and is currently not to exceed $350,000. Amendment No. 5 is for an additional $300,000 to cover current and future invoices through June 30, 2024, for a cumulative total not to exceed $650,000. $294,000 of this additional amount was already specifically included in the RAP Budget passed on January 10, 2024 and staff is confident the balance will be workable within the rest of the budget.

Analysis

Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) was in urgent need of a new HUD-approved Independent Entity (IE) to provide certain services for PHA-owned units, including, but not limited to, determination of initial rent to owner and annual redetermination of rent to owner; and

WHEREAS, HACM solicited pricing for a variety of services including these IE services from Nan McKay and Associates, Inc.in April 2022 and HACM submitted the selection of Nan McKay to the HUD local field office for approval as required by regulations, and received approval by HUD; and

WHEREAS, the original award of $50,000 via Purchase Order RAP122527 was effective May 16, 2022 with an option to add four additional one-year terms, upon mutual consent of both parties; and

WHEREAS, in response to the HUD Field Office Corrective Action Plan Recommendation to increase outsourcing of certain functions, HACM amended the Purchase order via Amendment #1 dated November 1, 2022 to outsource a portion of initial eligibility of appli...