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File #: 230398    Version: 0
Type: Resolution Status: Passed
File created: 7/11/2023 In control: COMMON COUNCIL
On agenda: Final action: 9/19/2023
Effective date:    
Title: Resolution directing the Commissioner of Public Works to execute a document titled “State/Municipal Agreement for a State-Let Highway Project” with the Wisconsin Department of Transportation for the programming, design, real estate acquisition, and construction of Prospect Ave (STH 32) from E. Wells St. to E. Bradford Avenue, and to set up funds for design engineering and real estate acquisition at an estimated total cost of $2,185,000 with an estimated City share of $515,000 and a grantor share of $1,670,000.
Sponsors: THE CHAIR
Indexes: INTERGOVERNMENTAL AGREEMENTS, STREET IMPROVEMENTS, WISCONSIN DEPARTMENT OF TRANSPORTATION
Attachments: 1. State/Municipal Agreement, 2. Resolution Certification 2225-16-00.pdf, 3. Resolution Certification 2225-16-20.pdf

Number

230398

Version

ORIGINAL

Reference

Sponsor

THE CHAIR

Title

Resolution directing the Commissioner of Public Works to execute a document titled “State/Municipal Agreement for a State-Let Highway Project” with the Wisconsin Department of Transportation for the programming, design, real estate acquisition, and construction of Prospect Ave (STH 32) from E. Wells St. to E. Bradford Avenue, and to set up funds for design engineering and real estate acquisition at an estimated total cost of $2,185,000 with an estimated City share of $515,000 and a grantor share of $1,670,000. 

Analysis

This resolution directs the Commissioner of Public Works to execute a State/Municipal Agreement with the Wisconsin Department of Transportation for the programming, design, real estate acquisition, and construction of Prospect Ave (STH 32) from E. Wells St. to E. Bradford Avenue. The State/Municipal Agreement provides for 75 percent Federal and State aid and 25 percent local cost sharing for preliminary engineering, and 100 percent Federal and State aid for real estate acquisition.  The total estimated cost of this project is $22,210,000 with a City share of $2,720,000 and a grantor share of $19,490,000.  This resolution also directs the City Comptroller to transfer funds for preliminary engineering at an estimated cost of $2,060,000 with an estimated City share of $515,000 and a grantor share of $1,545,000.  This resolution also directs the City Comptroller to transfer funds for real estate acquisition at an estimated cost of $125,000 with an estimated City share of $0 and a grantor share of $125,000.  Construction funds for this project will be included in future resolutions.

Body

Whereas, A project agreement has been requested and received from the Wisconsin Department of Transportation (WisDOT) to be executed by the City of Milwaukee for the programming, design, real estate acquisition, and construction of Prospect Ave (STH 32) from E. Wells St. to E. Bradford Avenue with Federal and State aid under the State Highway Rehabilitation Program; and

 

Whereas, The Department of Public Works shall notify the Common Council of the City of Milwaukee of project cost overruns and changes in scope approved by the Department of Public Works; and

 

Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100 percent liable for project cost overruns and changes in scope as approved by the Department of Public Works; and

 

Whereas, The Common Council of the City of Milwaukee recognizes that the City may be liable for any cost incurred by the State should the City decide to withdraw from the project; and

 

Whereas, Construction funds for the project will be included in a separate resolution; now, therefore, be it

 

Resolved, By the Common Council of the City of Milwaukee that the Commissioner of Public Works is hereby authorized to execute the agreement for the programming, design, real estate acquisition, and construction of the aforementioned connecting highway project with Federal and/or State aid, copies of which are attached to Common Council Resolution File Number 230398, and are incorporated into this resolution by reference as though set forth in full; and, be it

 

Further Resolved, That the Commissioner of Public Works is hereby authorized to undertake or engage a consultant to undertake preliminary engineering and real estate acquisition services for the improvement of the aforementioned project and to reimburse the WisDOT for preliminary engineering and real estate costs they incur from the improvement; and, be it

 

Further Resolved, That the City Comptroller is hereby authorized to create within the Capital Improvement Fund, Grant and Aid Projects, the necessary Project Grant Chartfield Values for design engineering for the project (Expenditure) and transfer to any of these accounts the amount required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor’s share and local share or $5,000, whichever is greater, as follows:

 

State I.D. 2225-16-00

Prospect Ave (STH 32) from E. Wells St. to E. Bradford Avenue

Preliminary Engineering

 

City Share

ST320230000

Fund 0333

$515,000

 

Grantor Reimbursable Funds

SP032230100

Fund 0306

$1,081,500

 

Grantor Non-Reimbursable Funds

$463,500

 

State I.D. 2225-16-20

Prospect Ave (STH 32) from E. Wells St. to E. Bradford Avenue

Real Estate Acquisition

 

City Share

ST320230000

Fund 0333

$0

 

Grantor Reimbursable Funds

SP032230100

Fund 0306

$125,000

 

Grantor Non-Reimbursable Funds

$0

 

Estimated Total Preliminary Engineering $2,060,000

Estimated Total Real Estate Acquisition $125,000

Total Engineering Previously Authorized $0

Current Estimated Cost of Total Project Including this Resolution $22,210,000

Original Estimate Cost of Total Project $22,210,000

 

Further Resolved, That the City Engineer is hereby authorized to approve and make periodic payments to the WisDOT upon receipt of invoices for the City’s share of the project costs.

Requestor

Department of Public Works

Drafter

Infrastructure Services Division

DAVID J TAPIA: C. Murphy

June 28, 2023