City of Milwaukee - File #: R13397

• File #: R13397
• Version: 0
• Type: Housing Authority Resolution
• Status: Passed
• File created: 5/4/2023
• In control: HOUSING AUTHORITY
• On agenda: 5/10/2023
• Final action: 5/10/2023
• Title: Resolution approving an award of contract to the Otis Elevator Company (Milwaukee, WI) for maintenance and repair at various sites in an amount not to exceed $1,000,000.00 (Official Notice 58107)
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
5/10/2023	0	HOUSING AUTHORITY	ADOPTED; Minutes note: Warren Jones, Travaux’s Vice President of Construction, stated that the original request for bids produced two other respondents; however, one was more expensive and the other did not have the staffing necessary to service HACM properties. Commissioners asked questions about the listed maintenance amounts, allowances for repairs and if Otis Elevator Company would have better access to elevator parts in the future. Mr. Jones answered the Commissioners’ questions and stated the elevator industry has had challenges procuring parts, and while not yet back to where it was pre-pandemic, the turnaround time has improved this past year.	Pass	5:0

Number

R13397

Version

Original

Reference

Sponsor

The Chair

Title

Resolution approving an award of contract to the Otis Elevator Company (Milwaukee, WI) for maintenance and repair at various sites in an amount not to exceed $1,000,000.00 (Official Notice 58107)

Analysis

Body

WHEREAS, the Housing Authority of the City of Milwaukee (Housing Authority) solicited sealed proposals by Official Notice Number 58107, during the period March 24, 2023 through April 14, 2023, for Elevator Maintenance and Repair Services at Various Sites; and

WHEREAS, three (3) sealed proposals were received by the deadline of 2:00 PM (CDST) on April 14, 2023; and

WHEREAS, the sealed proposals were received and opened on April 14, 2023, during which the proposal procedure was conducted in compliance with the requirements of local, state, and federal regulations; and

WHEREAS, these would be competitive proposals where award would be determined based on capability/capacity, past performance, and price; and

WHEREAS, Otis Elevator Co. was ranked first with respect to technical factors and its proposal amount of $233,388.00 per year for scheduled maintenance is within the competitive range; and

WHEREAS, the Housing Authority determined that it is in its best interests to accept the proposal from Otis Elevator Co. for an initial contract term of three years at $700,164.00 for scheduled maintenance plus an allowance of $299,836 for as-needed repairs and upgrades; therefore, be it,

RESOLVED, by the Commissioners of the Housing Authority that they hereby authorize and approve accepting the proposal of and entering into a contract with Otis Elevator Co. for Elevator Maintenance and Repair Services at Various Sites in an amount not to exceed $1,000,000.00, contingent upon final negotiations; and, be it

FURTHER RESOLVED, that funds for these services will come from the operating budgets of the various sites; and, be it

FURTHER RESOLVED, that the proper officers of the Housing Authority be and hereby are authorized and directed to properly execute said contract for and on behalf of the Housing Authority; and, be it

FURTHER RESOLVED, that if any change orders including time of performance are needed, the Chairman and Secretary-Executive Director may approve such request without any further action of the Commissioners of the Housing Authority; and, be it

FURTHER RESOLVED, that all of the above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it

FURTHER RESOLVED, that all acts previously performed relative to this matter by the Commissioners and the Secretary-Executive Director of the Housing Authority be and hereby are approved, ratified, and confirmed in all respects.

Requestor

Drafter

Procurement April 26, 2023