Number
R13343
Version
Original
Reference
Sponsor
The Chair
Title
Resolution approving a change order to purchase order B122182 with A&A Plumbing of Milwaukee, LLC (Milwaukee, WI) for the annual plumbing maintenance and emergency after-hour services at various HACM housing developments
The original contract amount for $250,000.00 was based on the not-to-exceed estimated award amounts from the past two years and did not require Board approval. A shortage of staff has led to more calls for annual plumbing maintenance and after-hour service calls resulting in a cumulative change order amount of $250,000, making the new purchase order amount not-to-exceed $500,000. This now exceeds the $250,000.00 threshold requiring Board approval.
Analysis
Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) solicited competitive pricing for Annual Plumbing Maintenance and Emergency After-Hour Services and awarded to A&A Plumbing of Milwaukee LLC, the only responsive and responsible bidder; and
WHEREAS, the original award was effective April 1, 2021 through December 31, 2021 first option, thereafter effective January 1, 2022 through December 31, 2022, with the option to extend for an additional three, one-year terms upon mutual consent of both parties; and
WHEREAS, the original award amount of $250,000.00 fell under the small purchase procedure for anything exceeding a $250,000.00 threshold of which approval by the HACM Board of Commissioners is required, and, therefore, said award was not presented to the board for approval at that time; and
WHEREAS, the original estimate not to exceed award amount of $250,000.00 was based on the previous not to exceed estimated awards for the past two years, due to shortage of staff has led to more calls to provide Annual Plumbing Maintenance and Emergency After-Hour Services resulting in a cumulative change order amount of $250,000.00.00 not-to-exceed; and
WHEREAS, the new purchase order amount of $500,000.00 not-to-exceed now exceeds the aforementioned $250,000.00 threshold, and, therefore, requires approval by the HACM Board of Commissioners; therefore, be it,
RESOLVED, by the Board of Commissioners of the Housing of the City of Milwaukee that it hereby authorizes a cumulative change order totaling $500,000.00 not-to-exceed to be added to Purchase Order B122182 with A&A Plumbing of Milwaukee LLC for Annual Plumbing Maintenance and Emergency After-Hour Services at various HACM Housing Developments; and, be it
FURTHER RESOLVED, that funds for these services will come from Central Office Cost Center (COCC), Capital Fund Program (CFP), and the City of Milwaukee; and, be it
FURTHER RESOLVED, that the proper officers of HACM be and hereby are authorized and directed to properly execute a cumulative change order to said purchase order for and on behalf of HACM; and, be it
FURTHER RESOLVED, that if any extensions of the time of performance are needed, the officers of HACM may approve such request without any further action of the Board of Commissioners of HACM.; and, be it
FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it
FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Commissioners of HACM be and hereby are approved, ratified, and confirmed in all respects.
Requestor
Drafter
Procurement 8/18/2022