City of Milwaukee - File #: R13335

• File #: R13335
• Version: 0
• Type: Housing Authority Resolution
• Status: Passed
• File created: 7/5/2022
• In control: HOUSING AUTHORITY
• On agenda: 7/13/2022
• Final action: 7/13/2022
• Title: Resolution approving a Change Order to Purchase Order WG120597 with Rams Contracting Ltd. for topsoil spreading for public construction phase 3 utilities at Westlawn Gardens Phase 2 in an amount not-to-exceed $299,000.00 The original contract amount was for $40,313.00. During construction, additional topsoil spreading work beyond the original scope was required with an additional amount not-to-exceed $299,000.00, resulting in a new total of $339,313.00. This now exceeds the $250,000.00 threshold requiring Board approval.
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
7/13/2022	0	HOUSING AUTHORITY	ADOPTED; Minutes note: Warren Jones, Travaux Inc.’s Vice President of Construction, informed the Board that Travaux did not anticipate the volume of topsoil and spoilage that would need to be removed at Westlawn Gardens. The additional work needed included spreading top soil around the foundation, moving large amounts of soil away for the road construction, clearing the site for utilities and continued construction. Rams Contracting was already on site and did not need to remobilize. They provided the time and material estimates, which were verified by onsite staff. Travaux, Inc. did solicit other estimates, however, Rams’ estimate was consistently the lowest respondent. Mr. Jones affirmed that Rams Contracting has done satisfactory work at the site	Pass	3:0

Number
13335

Version
Original

Reference

Sponsor
The Chair

Title
Resolution approving a Change Order to Purchase Order WG120597 with Rams Contracting Ltd. for topsoil spreading for public construction phase 3 utilities at Westlawn Gardens Phase 2 in an amount not-to-exceed $299,000.00

The original contract amount was for $40,313.00. During construction, additional topsoil spreading work beyond the original scope was required with an additional amount not-to-exceed $299,000.00, resulting in a new total of $339,313.00. This now exceeds the $250,000.00 threshold requiring Board approval.

Analysis

Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) solicited competitive pricing for Topsoil Spreading for Public Construction Phase 3 Utilities at Westlawn Gardens Phase 2 and awarded the work to Rams Contracting Ltd., the lowest responsive and responsible bidder; and

WHEREAS, the original award amount of $40,313.00 fell under the threshold of $250,000.00 above which approval by the HACM Board of Commissioners is required, and, therefore, said award was not presented to the board for approval at that time; and

WHEREAS, during the course of construction, additional topsoil spreading work beyond the original scope was required, resulting in a cumulative change order amount of $299,000.00 not-to-exceed; and

WHEREAS, the new purchase order amount of $339,313.00 not-to-exceed now exceeds the aforementioned $250,000.00 threshold, and, therefore, requires approval by the HACM Board of Commissioners; therefore, be it,

RESOLVED, by the Board of Commissioners of the Housing of the City of Milwaukee that it hereby authorizes a cumulative change order totaling $299,000.00 not-to-exceed to be added to Purchase Order WG120597 with Rams Contracting Ltd. for Topsoil Spreading for Public Construction Phase 3 Utilities at Westlawn Gardens Phase 2; and, be it

FURTHER RESOLVED, that funds for these services will come from Central Office Cost Center (CO...