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File #: T220    Version: 0
Type: Travaux Resolution Status: Passed
File created: 1/6/2022 In control: TRAVAUX INC. BOARD OF DIRECTORS
On agenda: 1/13/2022 Final action: 1/13/2022
Effective date:    
Title: Resolution approving award of contract to Great Lakes Components LLC (Elkhorn, WI) for factory-built panels (furnish and install) for Building 3.1 (Westlawn Renaissance V) at Westlawn Gardens Phase 2 in an amount not to exceed $1,750,000.00 (Official Notice No. 58041)
Sponsors: THE CHAIR
Attachments: 1. IFB Bid Tab 58041 Great Lakes Components LLC for Factory-Built Panels for Building 3.1 WRV WG Phase 2, 2. WR V - Site Plan
Date Ver.Action ByActionResultTallyAction DetailsMeeting DetailsVideo
1/13/20220 TRAVAUX INC. BOARD OF DIRECTORS ADOPTED

Minutes note: Warren Jones, Vice President of Construction, explained after an original request for bids provided no valid results, an invited request for bid was sent to Great Lakes Components LLC and Travaux worked with them on the quote and staff hope the costs may be reduced. Mr. Jones said Great Lakes has performed and supplied many of the panels at the Westlawn Gardens project. Director Hurtado commented that in the next year there are indications that prices will be increasing for residential and multi-family construction which will impact labor and material budgets and cause cost overruns. She encouraged staff that if something needs quick approval for lower pricing, they should ask for a special meeting. 		Pass7:0 Action details Meeting details Not available

Number

T220

 

Version

Original

 

Reference

 

Sponsor

The Chair

 

Title

Resolution approving award of contract to Great Lakes Components LLC (Elkhorn, WI) for factory-built panels (furnish and install) for Building 3.1 (Westlawn Renaissance V) at Westlawn Gardens Phase 2 in an amount not to exceed $1,750,000.00 (Official Notice No. 58041)

 

Analysis

 

Body

WHEREAS, Travaux Inc. solicited sealed proposals by Official Notice Number 58041 during the period October 29, 2021 through December 17, 2021 for Factory-Built Panels (Furnish and Install) for Building 3.1 (Westlawn Renaissance V) at Westlawn Gardens Phase 2; and

 

WHEREAS, said solicitation was unsuccessful, garnering only one late proposal that could not be entertained pursuant to the Request for Proposals; and

 

WHEREAS, time is of the essence for making an award for factory-built panels because lumber prices are expected to increase significantly shortly after the start of the year 2022, and the sooner a supplier can be contracted the more favorable the pricing will be; and

 

WHEREAS, Travaux Inc., having already solicited a number of sources where competition was determined to be inadequate, conducted a non-competitive, invited solicitation as allowed by the Code of Federal Regulations; and

 

WHEREAS, Great Lakes Components LLC, a qualified and competent bidder, submitted the sole responsive and responsible proposal, and staff recommends an award in the amount of $1,750,000.00 not to exceed, the actual contract amount thereto subject to final negotiations; therefore, be it,

 

RESOLVED, by the Board of Directors of Travaux Inc. that it hereby authorizes and approves accepting the proposal of and entering into a contract with Great Lakes Components LLC for Factory-Built Panels (Furnish and Install) for Building 3.1 (Westlawn Renaissance V) at Westlawn Gardens Phase 2; and, be it

 

FURTHER RESOLVED, that funds for these services will come from Westlawn Renaissance V Mixed Financing; and, be it

 

FURTHER RESOLVED, that the proper officers of Travaux Inc. be and hereby are authorized and directed to properly execute said contract for and on behalf of Travaux Inc.; and, be it

 

FURTHER RESOLVED, that if any extensions of the time of performance are needed, the officers of Travaux Inc. may approve such request without any further action of the Board of Directors of Travaux Inc.; and, be it

 

FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if it is determined that such approval is required; and, be it

 

FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Directors of Travaux Inc. and the officers of Travaux Inc. be and hereby are approved, ratified, and confirmed in all respects.

 

Requestor

 

Drafter

Procurement 01/07/2022