City of Milwaukee - File #: T192

• File #: T192
• Version: 0
• Type: Travaux Resolution
• Status: Passed
• File created: 4/30/2021
• In control: TRAVAUX INC. BOARD OF DIRECTORS
• On agenda: 5/13/2021
• Final action: 5/13/2021
• Title: Resolution approving various change order items totaling $59,000 for Purchase Order HOL12963 with Dodge and Sons Builders LLC for Carpentry (HT-4.1) for remodeling at Holton Terrace. The new total of the Purchase Order will be an amount not to exceed $270,000.00
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
5/13/2021	0	TRAVAUX INC. BOARD OF DIRECTORS	ADOPTED; Minutes note: Warren Jones, Vice President of Construction, explained that this purchase order was originally for $211,000, under the $250,000 requirement for work to be brought to the Board for approval, but these change orders would put the contract total above that limit, and so it was felt to be wise to bring the purchase order to the Board. The change orders stem from differences between the architectural drawings for the building and what was actually found on site. There was discussion between the staff and Directors about what was learned from that experience and how those lessons can be applied to future rehabilitation. There are still contingency funds in place for Holton Terrace that may utilized for other upgrades if not needed. Mr. Jones answered Directors’ questions about contingencies for other in-work properties. Most contingencies look solid. Becher Court still has façade work to be completed, so its final total is less certain at this time, since that will be a big ticket item. Mr. Jones said staff would provide an update on the work at Becher & Merrill at the next Board Meeting.	Pass	7:0

Number
T192

Version
Original

Reference

Sponsor
The President

Title
Resolution approving various change order items totaling $59,000 for Purchase Order HOL12963 with Dodge and Sons Builders LLC for Carpentry (HT-4.1) for remodeling at Holton Terrace. The new total of the Purchase Order will be an amount not to exceed $270,000.00

Analysis

Body
WHEREAS, Travaux Inc. solicited competitive, sealed bids for Carpentry (HT-4.1) for Remodeling at Holton Terrace and awarded the work to Dodge and Sons Builders LLC, the lowest responsive and responsible bidder; and

WHEREAS, the original award amount of $211,000.00 was under the threshold of $250,000.00 above which approval by the Travaux Inc. Board of Directors is required and, therefore, said award was not presented for approval at the time; and

WHEREAS, during the course of the carpentry construction, additional work beyond the original scope was required, resulting in various change order items totaling $59,000.00 not-to-exceed; and

WHEREAS, the new purchase order amount of $270,000.00 not-to-exceed now exceeds the aforementioned $250,000 threshold, and, therefore, requires approval by the Travaux Inc. Board of Directors; therefore, be it,

RESOLVED, by the Board of Directors of Travaux Inc. that they hereby authorize change order items totaling $59,000.00 not-to-exceed to be added to Purchase Order HOL12963 with Dodge and Sons Builders LLC for Carpentry (HT-4.1) for Remodeling at Holton Terrace; and, be it

FURTHER RESOLVED, that funds for these services will come from Holton Terrace Mixed-Financing; and, be it

FURTHER RESOLVED, that the proper officers of Travaux Inc. be and hereby are authorized and directed to properly execute change orders to said purchase order for and on behalf of Travaux Inc.; and, be it

FURTHER RESOLVED, that if any extensions of the time of performance are needed, the officers of Travaux Inc. may approve such request without any further action of the Board of Directors of...