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File #: T166    Version: 0
Type: Travaux Resolution Status: Passed
File created: 8/6/2020 In control: TRAVAUX INC. BOARD OF DIRECTORS
On agenda: 8/13/2020 Final action: 8/13/2020
Effective date:    
Title: Resolution approving various Change Order items for Purchase Order HOL12980 with Dodge and Sons Builders LLC for framing and drywall (HT-9.1) for remodeling at Holton Terrace in an amount not to exceed $357,000. (HOL12980)
Sponsors: THE CHAIR
Attachments: 1. CO Analysis HOL12980 Dodge Sons Holton Tr framing-drywall FINAL.pdf, 2. Holton Terrace Photos.pdf
Date Ver.Action ByActionResultTallyAction DetailsMeeting DetailsVideo
8/13/20200 TRAVAUX INC. BOARD OF DIRECTORS ADOPTED

Minutes note: Warren Jones, Travaux’s Vice President of Construction, explained that the Change Order was due to a building inspector’s order to modify the project plans to create shafts that were not on the original plans. Gabriel DeVougas, HACM’s Section 3 Coordinator, reported that Dodge and Sons Builders LLC is a certified Veteran-owned Business (VOB) and a Section 3-certified firm. 		Pass8:0 Action details Meeting details Not available

Number

T166

 

Version

Original

 

Reference

 

Sponsor

The President

 

Title

Resolution approving various Change Order items for Purchase Order HOL12980 with Dodge and Sons Builders LLC  for framing and drywall (HT-9.1) for remodeling at Holton Terrace in an amount not to exceed $357,000. (HOL12980)

Analysis

 

Body

WHEREAS, Travaux Inc. solicited competitive pricing for Framing and Drywall (HT-9.1) for Remodeling at Holton Terrace and awarded the work to Dodge and Sons Builders LLC, the lowest responsive and responsible bidder; and

 

WHEREAS, the original award amount of $197,000.00 was under the threshold of $250,000.00 above which approval by the Travaux Inc. Board of Directors is required and, therefore, said award was not presented for approval at the time; and

 

WHEREAS, during the course of the framing and drywall construction, additional work beyond the original scope was required, resulting in several change order items totaling $160,000.00 not-to-exceed; and

 

WHEREAS, the new purchase order amount of $357,000.00 not-to-exceed now exceeds the aforementioned $250,000 threshold, and, therefore, requires approval by the Travaux Inc. Board of Directors; therefore, be it,

 

RESOLVED, by the Board of Directors of Travaux Inc. that they hereby authorize change order items totaling $160,000.00 not-to-exceed to be added to Purchase Order HOL12980 with Dodge and Sons Builders LLC for Framing and Drywall (HT-9.1) for Remodeling at Holton Terrace; and, be it

 

FURTHER RESOLVED, that funds for these services will come from Holton Terrace Mixed-Financing; and, be it

 

FURTHER RESOLVED, that the proper officers of Travaux Inc. be and hereby are authorized and directed to properly execute change orders to said purchase order for and on behalf of Travaux Inc.; and, be it

 

FURTHER RESOLVED, that if any extensions of the time of performance are needed, the officers of Travaux Inc. may approve such request without any further action of the Board of Directors of Travaux Inc.; and, be it

 

FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it

 

FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Directors of Travaux Inc. be and hereby are approved, ratified, and confirmed in all respects.

 

END

 

Requestor

 

Drafter

Travaux, Warren Jones, 08/06/2020