City of Milwaukee - File #: T133

• File #: T133
• Version: 1
• Type: Travaux Resolution
• Status: Passed
• File created: 1/30/2020
• In control: TRAVAUX INC. BOARD OF DIRECTORS
• On agenda: 2/6/2020
• Final action: 2/6/2020
• Title: Resolution ratifying a contract with Hmong American Peace Academy Ltd. (HAPA) for Travaux Inc. to provide owners representation services for the HAPA main campus addition project in amount not to exceed $255,000
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
2/6/2020	1	TRAVAUX INC. BOARD OF DIRECTORS	AMENDED; Minutes note: The Directors amended the title to say "ratifying" instead of the original "approving." Scott Simon, Travaux’s Vice President of Business Development, spoke on the Hmong American Peace Academy (HAPA) Owner’s Representation Agreement. Mr. Simon explained that Travaux has worked for a number of years to help the HAPA explore a desire to expand the existing High School and combine most of their facilities to one location. As part of the second phase, Travaux will act as the owner’s representative on behalf of HAPA. Mr. Simon continued that the contract total is in the $30 million range, and Travaux will charge 1% as their representative, a fair market fee for the service. Kevin Theissen, Travaux Senior Project Manager, mentioned that Travaux is now fully engaged with the owner going through pre-construction items, with a schedule to break ground in April 2020. HAPA is ready to add a 100,000 square foot addition to their high school, which will double the size of the existing space. Mr. Theissen informed the Board that Continuum Architects are the architects and the construction firm is Voss Jorgensen Construction Services (VJS). The Directors discussed the importance of contracts being signed only after they are brought to them for approval. Staff agreed. Director McCarthy stated that form matters and the organization has to get to the point where we have correct form as well as correct intent and correct execution. Several Directors asked questions about whether Travaux has considered quantifying contributions for services that it provides below market rate as part of the organization’s mission. Several suggestions were made as to what could be tracked and how that information could be made use of. The Directors reviewed the Owner’s Agreement, asked questions about its creation, HACM’s role as Owner’s Representative, the current activities taking place and provided suggestions. The Directors asked if VJS had begun putting out bids. Mr. Theissen explained that bids are expected to begin going out in March, after the construction documents are completed. There was discussion about MBE/EBE, Resident Preference Program (RPP) and Section 3 employment goals, both for the HAPA project specifically and for future Travaux projects. Regarding HAPA, Travaux staff have spoken to HAPA and know HAPA wants to ensure EBE participation, but nothing has been formalized. The Directors encouraged Travaux staff to convene with HAPA and VJS to establish a formal RPP/EBE goal for the project. Staff said they will update the Board on minority participation on the HAPA project. For future Travaux projects, the Directors suggested that staff create a policy outlining the goals of such efforts, keeping in mind both aspirational social impact and entrepreneurial flexibility, and how the policies could be incorporated into RFP documents and contracts. Staff said they will draft materials to present to the board within three months. Mr. Theissen emphasized that Travaux will have an update at the April Board meeting of the bid process and will also make sure that VJS has a plan in place in regards to minority participation.	Pass	7:0
2/6/2020	1	TRAVAUX INC. BOARD OF DIRECTORS	ADOPTED; Minutes note: As amended.	Pass	7:0

Number

T133

Version

Substitute 1

Reference

Sponsor

The President

Title

Resolution ratifying a contract with Hmong American Peace Academy Ltd. (HAPA) for Travaux Inc. to provide owners representation services for the HAPA main campus addition project in amount not to exceed $255,000

Analysis

A friendly amendment was made by Director Hurtado to change the language from "approve" to "ratify"  as the agreement was dated 12/31/2019.

Body

WHEREAS, Hmong American Peace Academy Ltd. (HAPA) seeks owner’s representation services for its main campus addition project; and

WHEREAS, Travaux Inc. (Travaux) submitted to HAPA a proposal for providing said owner’s representation services; and

WHEREAS, HAPA accepted Travaux’s proposal, and HAPA and Travaux successfully negotiated an “Owner’s Representation Agreement” in an amount not to exceed $255,000.00; and

WHEREAS, the Officers of Travaux recommend that Travaux enter into a contract with HAPA; now, therefore, be it

RESOLVED, by the Board of Directors of Travaux Inc. that they hereby approve entering into a contract with Hmong American Peace Academy Ltd. (HAPA) for Travaux Inc. to provide owner’s representation services for the HAPA main campus addition project in an amount not to exceed $255,000.00; and, be it

FURTHER RESOLVED, that the proper Officers of Travaux Inc. are hereby authorized and directed to properly execute said contract for and on behalf of Travaux Inc.; and, be it

FURTHER RESOLVED, that if any extensions of the time of performance and any change orders are needed, the Officers of Travaux Inc. may approve such requests without any further action of the Board of Directors of Travaux Inc.; and, be it

FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Directors and the Officers of Travaux Inc. be and hereby are approved, ratified, and confirmed in all respects.

Requestor

Drafter

Travaux, Scott Simon, 1/30/2020