City of Milwaukee - File #: T_33

• File #: T_33
• Version: 0
• Type: Travaux Resolution
• Status: Passed
• File created: 6/1/2018
• In control: TRAVAUX INC. BOARD OF DIRECTORS
• On agenda: 6/6/2018
• Final action: 6/6/2018
• Title: Resolution approving award of contract (non-competitive solution) to Fireline Sprinkler LLC (Appleton, WI) for sprinkler system for Victory Manor mid-Rise apartment building at Westlawn Gardens Phase 2 in the amount of $249,939.00
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
6/6/2018	0	TRAVAUX INC. BOARD OF DIRECTORS	ADOPTED; Minutes note: Warren Jones, Travaux Vice President of Construction, stated that Fireline Sprinkler was part of the original contract for Armstrong General Contracting which went out of business abruptly on May 3, 2018. Armstrong originally submitted a bid; however, they never supplied the payment performance bond nor signed the contract. Fireline Sprinkler was a subcontractor on the original contract and agreed to take over their work for the same bid price that Armstrong previously submitted. Mr. Jones further stated that HUD provided a quick approval for a sole source non-competitive procurement. This decision allowed Travaux to stay on schedule. Director Nicolini asked if the bid documents require bidders to submit documentation of their capacity and experience with the submittal of performance bonds. Mr. Jones responded that it is required. Melissa Krotts, HACM Purchasing and Contracts Director, addressed Director Nicolini’s question regarding a deadline for the submission of a performance bond by explaining that a performance bond is not required by the contractor until the contractor is on site, according to HACM’s previous policy and procedures. Furthermore, for HACM to ask for the payment of that bond in advance may cause a setback for the contractor because it may be several months before the contractor is physically on the site. However, a five percent commitment is required with the bid document at the time of submittal and if for some reason the contractor becomes non-compliant, HACM would keep the five percent from the contractor. Director McCarthy suggested that when new contractors are presented to the board, a revised Schedule of Values be part of the documentation for review as well as part of bid packet.	Pass	7:0

Number

T_33

Version

Original

Reference

Sponsor

The Chair

Title

Resolution approving award of contract (non-competitive solution) to Fireline Sprinkler LLC (Appleton, WI) for sprinkler system for Victory Manor mid-Rise apartment building at Westlawn Gardens Phase 2 in the amount of $249,939.00

Analysis

Body

WHEREAS, Travaux Inc. solicited competitive sealed bids by publicly advertised Official Notice Number 57820 during October and November of 2017; and

WHEREAS, award was made to Armstrong General Contracting dba Alianza Fire Protection, the lowest responsive and responsive bidder, in the amount of $249,939.00; and

WHEREAS, Armstrong General Contracting dba Alianza Fire Protection went out of business without having executed the contract nor providing a performance and payment bond; and

WHEREAS, the construction schedule for Victory Manor is at a critical juncture and a replacement contractor is required immediately; and

WHEREAS, Armstrong General Contracting dba Alianza Fire Protection was in a SBA mentor/protégé relationship with Fireline Sprinkler LLC, a reputable, successful fire protection contractor in Wisconsin; and

WHEREAS, Fireline Sprinkler LLC submitted a proposal to take over the work, to honor the original contract amount of $249,939.00, and to commence work immediately upon notice to proceed; and

WHEREAS, approval from HUD was sought and granted to make an award to Fireline Sprinkler LLC pursuant to a non-competitive proposal procurement as described in the Code of Federal Regulations; therefore, be it,

RESOLVED, by the Board of Directors of Travaux Inc. that they hereby authorize and approve accepting the proposal of and entering into a contract with Fireline Sprinkler LLC for Sprinkler System for Victory Manor Mid-Rise Apartment Building at Westlawn Gardens Phase 2 in the amount of $249,939.00; and, be it

FURTHER RESOLVED, that funds for these services will come from WHEDA Tax Credits/HUD Mixed Financing; and, be it

FURTHER RESOLVED, that the proper officers of Travaux Inc. be and hereby are authorized and directed to properly execute said contract for and on behalf of Travaux Inc.; and, be it

FURTHER RESOLVED, that if any extensions of the time of performance are needed   the officers of Travaux Inc. may approve such request without any further action of the Board of Directors of Travaux Inc.; and, be it

FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it

FURTHER RESOLVED, that all acts previously performed relative to this matter by the Board of Directors of Travaux Inc. be and hereby are approved, ratified, and confirmed in all respects.

Requestor

Drafter

Modernization & Development, May 26, 2018