Number
R_12957
Version
Original
Reference
Sponsor
The Chair
Title
Resolution approving an award of contract to Otis Elevator Company for elevator maintenance and repair services at various sites
Body
WHEREAS, the Housing Authority of the City of Milwaukee (Authority) solicited sealed bids by Official Notice Number 57816 during the period October 2, 2017 through October 24, 2017 for Elevator Maintenance and Repair Services at Various Sites; and
WHEREAS, one sealed bid was received by the deadline of 2:00 PM (CST) on October 24, 2017; and
WHEREAS, the sealed bid was received and publicly opened on October 24, 2017, during which bidding procedure was conducted in compliance with the requirements of local, state, and federal regulations; and
WHEREAS, the sealed bid was non-responsive (insufficient bid surety) and, thus, rejected; and
WHEREAS, the Authority solicited sealed proposals by Official Notice Number 57849 during the period February 23, 2018 through March 9, 2018 for the same services; and
WHEREAS, no proposals were received by the deadline of 2:00 PM (CST) on March 9, 2018; and
WHEREAS, the Authority determined that given the two unsuccessful solicitations and the urgent need to engage a contractor for these critical services it would be in its best interests to entertain proposals from the only two contractors who subsequently expressed interest in providing the services, namely Suburban Elevator of Wisconsin and Otis Elevator Company; and
WHEREAS, these would be competitive proposals where award would be determined based on price, capability/capacity, and past performance; and
WHEREAS, Otis Elevator Company’s proposal amount of $204,138.00 per year for scheduled maintenance is in the competitive range and Otis Elevator Company has superior capability/capacity and past performance; and
WHEREAS, the Authority determined that it is in its best interests to accept Otis Elevator Company’s proposal for a term of three years at $612,414.00 for scheduled maintenance plus an allowance of $99,000.00 for as-needed repairs; therefore, be it,
RESOLVED, by the Commissioners of the Authority that they hereby authorize and approve accepting the proposal of and entering into a contract with Otis Elevator Company for Elevator Maintenance and Repair Services at Various Sites in an amount not to exceed $711,414.00 (contingent upon final negotiations); and, be it
FURTHER RESOLVED, that funds for these services will come from the operating budgets of the various sites; and, be it
FURTHER RESOLVED, that the proper officers of the Authority be and hereby are authorized and directed to properly execute said contract for and on behalf of the Authority; and, be it
FURTHER RESOLVED, that if any extensions of the time of performance are needed the Chairman and Secretary-Executive Director may approve such request without any further action of the Authority; and, be it
FURTHER RESOLVED, that all of above is contingent upon receiving the approval of the U.S. Department of Housing and Urban Development, if required; and, be it
FURTHER RESOLVED, that all acts previously performed relative to this matter by the Commissioners and the Secretary-Executive Director of the Authority be and hereby are approved, ratified, and confirmed in all respects.
Drafter
Modernization and Development, April 27, 2018