City of Milwaukee - File #: 081122

• File #: 081122
• Version: 1
• Type: Resolution
• Status: Passed
• File created: 11/25/2008
• In control: PUBLIC WORKS COMMITTEE
• Final action: 1/16/2009
• Title: Substitute resolution relating to acceptance and expenditure of funds from the Federal Emergency Management Agency and the State of Wisconsin Division of Emergency Management to reimburse the City for expenses incurred as a result of damage to City infrastructure, facilities and equipment during the flooding of June, 2008.
• Sponsors: ALD. BAUMAN
• Indexes: FEDERAL GRANTS, FLOOD CONTROL, STATE GRANTS

Date	Ver.	Action By	Action	Result	Tally
1/28/2009	2	MAYOR	SIGNED
1/16/2009	2	COMMON COUNCIL	ADOPTED	Pass	14:0
1/7/2009	1	PUBLIC WORKS COMMITTEE	RECOMMENDED FOR ADOPTION	Pass	5:0
1/7/2009	0	PUBLIC WORKS COMMITTEE	SUBSTITUTED; Minutes note: Accept Proposed Substitute B. Individuals present: Mark Owen - Homeland Security John Ledvina - Budget Office	Pass	5:0
1/5/2009	1	CITY CLERK	DRAFT SUBMITTED
12/30/2008	0	PUBLIC WORKS COMMITTEE	HEARING NOTICES SENT
12/3/2008	0	PUBLIC WORKS COMMITTEE	HELD IN COMMITTEE; Minutes note: Mr. Barry Zalben, Legislative Reference Bureau Manager appeared and asked that this file be held one cycle.	Pass	5:0
11/26/2008	0	PUBLIC WORKS COMMITTEE	HEARING NOTICES SENT
11/25/2008	0	COMMON COUNCIL	ASSIGNED TO

Number

081122

Version

SUBSTITUTE 1

Reference

Sponsor

ALD. BAUMAN

Title

Substitute resolution relating to acceptance and expenditure of funds from the Federal Emergency Management Agency and the State of Wisconsin Division of Emergency Management to reimburse the City for expenses incurred as a result of damage to City infrastructure, facilities and equipment during the flooding of June, 2008.

Analysis

This resolution authorizes 6 City departments (Library, Police, Port of Milwaukee, Public Works, Sewer Maintenance Fund and Water Works) to accept a total of $11,613,136.36 from the Federal Emergency Management Agency and $1,913,709.92 from the State of Wisconsin Division of Emergency Management as reimbursement for expenses incurred by the departments as a result of damage to City infrastructure, facilities and equipment during the flooding of June, 2008.  The City matching share for this grant-funded project is $1,913,709.84, for a total project cost of $15,440,556.12.

Body

Whereas, Various infrastructure, facilities and equipment owned by the City of Milwaukee were damaged by the severe flooding that occurred in southeastern Wisconsin during June, 2008; and

Whereas, As a result of this flooding, the Federal Emergency Management Agency (“FEMA”) declared portions of Wisconsin a federal disaster area for the period extending from June 5 to July 25, 2008; and

Whereas, FEMA and the State of Wisconsin Division of Emergency Management have notified the City that they will reimburse the City for portions of various expenses the City incurred as a result of the flood damage, as follows:

Department	Explanation	FEMA reimbrsmnt.	State reimbrsmnt.	City match/ share	Grantor(s)/ local shares(%)
Library	Central Library flooding	$1,406.30	$78.13	$78.13	95/5
Library	Sewer ejector pump failure	1,492.09	248.68	248.68	87.5/12.5
Port	Transformer	13,738.78	2,289.80	2,289.79	87.5/12.5
Port	Roof	7,196.25	1,199.38	1,199.37	87.5/12.5
Port	Dock	41,922.46	6,987.08	6,987.08	87.5/12.5
Police	EPM	2,733.69	151.87	151.87	87.5/12.5
Police	Squad cars	10,504.37	1,750.73	1,750.72	87.5/12.5
Public Works	Debris	174,408.60	29,068.10	29,068.10	87.5/12.5
Public Works	Damage to roads, street lights & traffic signals	57,992.33	9,665.39	9,665.38	87.5/12.5
Sewer Maint. Fund	Sewers	188,868.36	10,492.69	10,492.68	95/5
Water Works	State Street meter pit	7,924.24	1,320.71	1,320.70	87.5/12.5
Water Works	Meno. Valley pump station	3,307.14	183.73	183.73	95/5
Water Works	Meno. Valley pump station	3,896.25	649.38	649.37	87.5/12.5
Water Works	Meno. Valley pump station	11,097,745.50	1,849,624.25	1,849,624.25	87.5/12.5
TOTAL - All Departments		$11,613,136.36	$1,913,709.92	$1,913,709.84	87.6/12.4

; and

Whereas, The operation of this grant project from June 7, 2008 through December 14, 2009 will cost $15,440,556.12, of which $13,526,846.28 will be provided by the grantors (FEMA and the State of Wisconsin Division of Emergency Management) and $1,913,709.84 will be provided by the City as the City’s matching share; and

Whereas, The City’s share of this grant project will be funded as follows:

Department	Explanation	City match/ share
Library	Central Library flooding	$78.12	Library Operations
Library	Sewer ejector pump failure	248.68	Library Operations
Port	Transformer	2,289.79	Port Operations
Port	Roof	1,199.37	Port Operations
Port	Dock	6,987.08	Port Operations
Police	EPM	151.87	MPD Operations
Police	Squad cars	1,750.72	MPD Operations
Public Works	Debris	29,068.10	DPW-Sanitation Operations
Sewer Maint. Fund	Sewers	10,492.68	Sewer Maintenance Fund - Operations
Public Works	Damage to roads, street lights & traffic signals	9,665.38	DPW-Infrastructure
Water Works	State Street meter pit	1,320.70	Water Works - Operations
Water Works	Meno. Valley pump station	183.73	Water Works - Operations
Water Works	Meno. Valley pump station	649.37	Water Works - Operations
Water Works	Meno. Valley pump station	1,849,624.25	Water Works - Capital Funds
TOTAL - All Departments		$1,913,709.84

; now, therefore, be it

Resolved, By the Common Council of the City of Milwaukee, that the Milwaukee Public Library, Police Department, Port of Milwaukee, Department of Public Works, Sewer Maintenance Fund and Milwaukee Water Works are authorized to accept reimbursements from the Federal Emergency Management Agency and the State of Wisconsin Division of Emergency Management for damage to various City facilities incurred during the flooding of June, 2008, in the following amounts:

Department	Explanation	FEMA reimbrsmnt.	State reimbrsmnt.	Total Reimbursement
Library	Central Library flooding	$1,406.30	$78.13	$1,484.43
Library	Sewer ejector pump failure	1,492.09	248.68	1,740.77
Port	Transformer	13,738.78	2,289.80	16,028.58
Port	Roof	7,196.25	1,199.38	8,395.63
Port	Dock	41,922.46	6,987.08	48,909.54
Police	EPM	2,733.69	151.87	2,885.56
Police	Squad cars	10,504.37	1,750.73	12,255.10
Public Works	Debris	174,408.60	29,068.10	203,476.70
Sewer Maint. Fund	Sewers	188,868.36	10,492.69	199,361.05
Public Works	Damage to roads, street lights & traffic signals	57,992.33	9,665.39	67,657.72
Water Works	State Street meter pit	7,924.24	1,320.71	9,244.95
Water Works	Meno. Valley pump station	3,307.14	183.73	3,490.87
Water Works	Meno. Valley pump station	3,896.25	649.38	4,545.63
Water Works	Meno. Valley pump station	11,097,745.50	1,849,624.25	12,947,369.75
TOTAL		$11,613,136.36	$1,913,709.92	$13,526,846.28

; and, be it

Further Resolved, That the City Comptroller is authorized to:

1.  Commit funds, within the Project/Grant Parent of the 2008 Special Revenue-Grant and Aid Projects Fund, the following amounts for the project titled “2008 Flood Damage Reimbursement”:

Project/Grant	GR0000800000	Not Applicable	GR0000800000	GR0000800000
Fund	0150	0480	0150	0150
Org	9990	4280	9990	9990
Program	0001	0726	0001	0001
Budget Year	0000	2008	0000	0000
Subclass	R999	R999	R999	R999
Account	000600	000600	000600	000600
Project	Grantor Share	Grantor Share	Grantor Share	Grantor Share
Amount	$3,225.20	$73,333.75	$15,140.66	$313,205.43
	(Library)	(Port of Milw.)	(Police Dept.)	(Public Works)

Project/Grant	GR0000800000	GR0000800000
Fund	0150	0150
Org	9990	9990
Program	0001	0001
Budget Year	0000	0000
Subclass	R999	R999
Account	000600	000600
Project	Grantor Share	Grantor Share
Amount	$167,782.72	$17,281.45
	(Sewer Maint. Fund)	(Water Works)

2.  Create the necessary Grant and Aid Project/Grant and Project/Grant levels and budget against these Project/Grant values the amounts required under the grant agreement(s).

3.  Establish the necessary City share Project Values.

; and, be it

Further Resolved, That the City Comptroller is authorized and directed to commit, within the City’s 2008 and 2009 capital project funds, the following amounts for the project titled “Menomonee Valley Pumping Station Replacement”:

Milwaukee Water Works

Project ID: FEMA-WI-DR1768-DLF094

Account No. SP032080100

Grantor Share: $12,947,369.75

Account No. and Name: WT450089000  “Capital Project Contingencies”

006300-0420-6410-R999-2008

City Share: $1,826,000.00

Account No. WT450085000  “Pump Facilities Improvements”

006300-0420-6410-R999-2009

City Share: $23,624.25

Total: $14,796,994.00

; and, be it

Further Resolved, That the Port of Milwaukee and the Milwaukee Water Works shall request that unique program codes be established to track expenditures of their respective portions of these grant dollars; and, be it

Further Resolved, That the Library, Police Department, Port of Milwaukee, Department of Public Works and Milwaukee Water Works are authorized to:

1.  Incur costs and expend sums, from the amounts appropriated, for the purposes specified in the grant budget(s), consistent with the award date(s).

2.  Sign agreements, forms, claims and other required documents binding upon the City in connection with the acceptance and expenditure of these grant dollars.

Requestor

Drafter

LRB08541-2

JDO

01/05/2009