Number
141733
Version
ORIGINAL
Reference
Sponsor
THE CHAIR
Title
Resolution directing the Commissioner of Public Works to execute a project agreement titled "State/Municipal Agreement for a Locally Let Congestion Mitigation and Air Quality Project" with the Wisconsin Department of Transportation for the CNG Fueling Station Expansion with 80 percent Federal funds under the Congestion Mitigation and Air Quality Grant Program, and to set up funds for the programming, engineering and construction of the project at a total project cost of $575,000 with a Grantor share of $448,000 and a City share of $127,000.
Analysis
This resolution directs the Commissioner of Public Works to execute a Project Agreement with the Wisconsin Department of Transportation for the CNG Fueling Station Expansion with 80 percent Federal funds. This resolution also directs the City of Milwaukee's Comptroller to establish project grant chartfield values and to transfer funds to these accounts for the programming, engineering and construction of this project. The total estimated cost of the project is $575,000 of which the Grantor's share is $448,000 and the City's share is $127,000
Body
Whereas, The City of Milwaukee has actively promoted the use of compressed natural gas in vehicles; and
Whereas, A Congestion Mitigation and Air Quality Grant will fund the federal portion of the project; and
Whereas, The Wisconsin Department of Transportation has submitted a Project Agreement to be executed by the City of Milwaukee for the programming, engineering and construction of the project; and
Whereas, The State cannot proceed with any project cost overruns and changes in scope of more than five percent without prior Department of Public Works approval; and
Whereas, The Department of Public Works shall notify the Common Council of the City of Milwaukee at the next scheduled meeting of any such project overruns and changes in scope approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100 percent liable for any such project cost overruns and changes in scope as approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be liable for any costs incurred by the State should the City decide to withdraw from the project; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the Project Agreement for the programming, engineering and construction of the CNG Fueling Station Expansion, a copy of which is attached to Common Council Resolution File Number 141733 and is incorporated in this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby directed to undertake or engage a consultant to undertake the above-mentioned project and to reimburse the Wisconsin Department of Transportation for costs they incur for the project; and, be it
Further Resolved, That upon approval of this contract, the City Comptroller is hereby authorized to create within the Capital Grant and Aid Projects Funds the appropriate Project Grant Chartfield Value for this project; and transfer to these accounts the amount required under the grant agreement and City accounting policy, but not to exceed a 10 percent increase of the total amounts reserved for the Grantor's share and Local share or $5,000, whichever is greater as follows:
Project Grant Value
1. Commit funds within the City's capital budget fund, the following amount for the project titled Congestion Mitigation and Air Quality Project Grant:
State Project ID 1693-36-02
CNG Fueling System Expansion - Design Review Costs
City Share of Facilities Systems Program
Project Grant Number BU110912175
Fund Number 0321
$15,000
Grantor Non-Reimbursable Share
$0
State Project ID 1693-36-72
CNG Fueling System Expansion - Construction of a CNG Fueling Station Expansion
City Share of Facilities Systems Program
Project Grant Number BU110912169
Fund Number 0321
$112,000
Grantor Reimbursable Share
Project Grant Number SP032150100
Fund Number 0306
$400,000
Grantor Non-Reimbursable Share
$48,000
Previously authorized for construction: $0
Current estimated cost of total project including this resolution: $575,000
Original estimated cost of total project: $575,000
Total: $575,000
2. Create the necessary Grant and Aid Project (Grant and Project) Grant levels, budget against these Project/Grant values the amount required under the grant agreement.
3. Establish the necessary City share project values; and, be it
Further Resolved, That these funds are budgeted for the Department of Public Works-Infrastructure Division (Bridges and Buildings Section), which is authorized to:
1. Expend from the amount budgeted sums for the specified purposes, as indicated in the grant budget, and incur costs consistent with the award date.
2. Transfer funds within the project budget as long as the amount expended for each specific purpose does not exceed the amount authorized by the budget by 10 percent.
3. Expend from the 2016 grant budget funds for specific items of equipment.
4. Enter into subcontracts as detailed in the grant budget.
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to approve and make periodic payments to the Wisconsin Department of Transportation upon receipt of invoices for the local share of the project.
Requestor
Department of Public Works
Drafter
Infrastructure Division, Bridges and Buildings Section
TOM TARKOWSKI:Catherine Nelsen
February 25, 2015