Number
080400
Version
ORIGINAL
Reference
Sponsor
THE CHAIR
Title
Resolution authorizing the proper City officials to execute Utility Agreements with the State of Wisconsin, Department of Transportation for work on City of Milwaukee facilities in conjunction with the North-South Mitchell Interchange IH-94 contract with a total estimated cost of $4,443,000.00, with an estimated grantor share of $3,998,700.00 and an estimated City share of $444,300.00.
Analysis
This resolution authorizes the Commissioner of Public Works and the Comptroller to execute the Utility Agreements, one each for Milwaukee Water Works, one for Environmental Engineering, one for City of Milwaukee Cable and one for City of Milwaukee Conduit for the utility work in conjunction with the North-South Mitchell Interchange IH-94. Total estimated cost of $4,443,000.00, with an estimated grantor share of $3,998,700.00 and an estimated City share of $444,300.00.
Body
Whereas, The State of Wisconsin, Department of Transportation (WISDOT) has scheduled the rehabilitation of the North-South Mitchell IH-94 (NSMI) in the City of Milwaukee; and
Whereas, The Department of Public Works (DPW) has worked with the WISDOT over the past year in planning the design and construction phasing of the project to best meet the needs of the citizens of the City of Milwaukee (CITY) and of the region as a whole; and
Whereas, Work on the NSMI has been phased in four major contracts, being Contract I (South 27th Street; Airport Spur I; West Grange Avenue; West College Avenue) scheduled for 2009, Contract II (North Leg; West Layton Avenue; Walls; Airport Spur II) scheduled for 2010, and Contracts III & IV (Mitchell Interchange) scheduled for 2011 and 2012; and
Whereas, There will be substantial work required on CITY utilities as a result of the design and construction associated with these NSMI contracts; and
Whereas, Wisconsin Statues 84.295(4m) indicates that the WISDOT will pay 90% of the cost of alteration, rehabilitation and relocation of Municipal utilities with the responsible jurisdiction liable for the remaining 10% of the cost; and
Whereas, It has been estimated that for the NSMI project, scheduled for 2009 within the CITY a total of approximately $5 million in City utility alterations will be necessary; and
Whereas, It has been estimated that for the 2009 construction project costs of utility alterations for Water will be $2,175,000.00 with a Grantor share of $1,957,500.00 and a City share of $217,500.00; Sewer will be $1,233,000.00 with a Grantor share of $1,109,700.00 and a City share of $123,300.00; Cable will be $300,000.00 with a Grantor share of $270,000.00 and a City share of $30,000.00; and Conduit will be $735,000.00 with a Grantor share of $661,500.00 and a City share of $73,500.00; and
Whereas, In order for the City to be reimbursed for the 90% share of the utility alteration cost on the NSMI contract, the WISDOT requires the entering into a Municipal Utility Agreements, in accord with relocation assistance policy; and
Whereas, The WISDOT has provided the City with the necessary Municipal Utility Agreements to facilitate reimbursement of the City costs in the alteration of City Water, Sewer, Cable and Conduit facilities for the 2009 construction work; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the “Utility Agreements” one each for Milwaukee Water Works, one for Environmental Engineering, one for City of Milwaukee Cable and one for City of Milwaukee Conduit, all attached to this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby authorized and directed to review and/or prepare plans as necessary to accomplish the required utility alterations associated with the NSMI 2009 contract and is authorized to allow the WISDOT to include City utility work in the 2009 award contracts for City utility work and/or have the necessary utility work associated with the 2009 contract accomplished by City forces, whichever is deemed to be in the best interest of the City and NSMI project; and, be it
Further Resolved, That the funding to cover the 10% City cost of the NSMI Contract utility alterations for Water, Sewer, Cable and Conduit facilities estimated to be $195,564.30, $123,300.00, $30,000.00, and $73,500.00 respectively, are and/or will be placed in DPW Departmental Accounts as part of the City Budget process in budget years as necessary to accommodate the projects scheduling and the Local Accounts Receivable (LAR) billings; and, be it
Further Resolved, That the City Comptroller is hereby authorized and directed to create within the Capital Improvement Fund, Grant and Aid projects, the necessary Project/Grant Chatfield Values for engineering and construction for the projects (expenditure) and transfer to any of these accounts the amounts required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor’s share and local share or $5,000, whichever is greater, as follows:
Water Works Department Account Number
NS/I94 - Grange Avenue
1030-21-46
WT410081109
Fund 0420
$217,500.00
Grantor Reimbursable Share
SP032080100
Fund 0306
$197,421.30
Grantor Non-Reimbursable Share
$1,760,078.70
Total Estimated Water Utility $2,175,000.00
Environmental Engineering Account Number
NS/I94 - Grange Avenue
1030-21-47
SM495080018
Fund 0491
$123,300.00
Grantor Non-Reimbursable Share
$1,109,700.00
Total Estimated Sewer Utility $1,233,000.00
Cable Account Number
NS/I94 - 27th Street
1030-21-48
ST270080701
Fund 0333
$24,000.00
Grantor Reimbursable Share
SP032080100
Fund 0306
$216,000.00
NS/I94 - College Avenue
1030-21-48
ST270080702
Fund 0333
$6,000.00
Grantor Reimbursable Share
SP032080100
Fund 0306
$54,000.00
Total Estimated Cable Utility $300,000.00
Conduit Account Number
NS/I94 - 27th Street
1030-21-49
ST280080208
Fund 0333
$50,160.00
Grantor Reimbursable Share
SP032080100
Fund 0306
$451,440.00
NS/I94 - Grange Avenue
1030-21-49
ST280080205
Fund 0333
$6,750.00
Grantor Reimbursable Share
SP032080100
Fund 0306
$60,750.00
NS/I94 - College Avenue
1030-21-49
ST280080206
Fund 0333
$16,590.00
Grantor Reimbursable Share
SP032080100
Fund 0306
$149,310.00
Total Estimated Conduit Utility $735,000.00
Total Estimated Utility Agreements $4,443,000.00
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to make periodic payments as necessary to accommodate the work required for the NSMI Contract utility alterations as required under the aforementioned Utility Agreements.
Requestor
Department of Public Works
Drafter
Infrastructure Services Division
LCG:AYH:amh
June 25, 2008
Reso Xcut Util Agree N-S Mitch Ichng IH-94 AYH 062508.rtf
9/16/08 Technical corrections made to account numbers. TJM.