Number
050261
Version
Reference
040618, 050027
Sponsor
Title
Resolution authorizing the proper city officials to execute amended utility agreements with the State of Wisconsin Department of Transportation for work on City of Milwaukee facilities in conjunction with the Marquette Interchange Core contracts. (Infrastructure Services Division)
Analysis
This resolution approves the three (3) agreements entitled "MUNICIPAL AGREEMENTS AMENDMENT NO. 67", one each for Milwaukee Water Works, Environmental Engineering, and Communications and Electrical Services, and authorizes the Commissioner of Public Works to execute same on behalf of the City of Milwaukee. These agreements all relate to utility work on City facilities necessitated by the rehabilitation of the Marquette Interchange project being undertaken by the Wisconsin Department of Transportation in the 2005 through 2008 timeframe. These agreements provide generally for payment of 90 percent of the costs of all work on City facilities necessitated by the freeway rehabilitation project in accord with Wisconsin State Statute §84.295 (4m). This resolution also authorizes the Commissioner of Public Works to prepare and/or review plans and estimates for the Marquette Interchange utility work as necessary to accomplish the project. This resolution also authorizes the Comptroller to establish accounts as necessary to track the work and to make periodic payments to the State for work undertaken on this project as approved by the City Engineer.
Body
Whereas, The State of Wisconsin Department of Transportation (WISDOT) has scheduled the rehabilitation of the Marquette Interchange (MQI) in the Central Business District (CBD) of the City of Milwaukee; and
Whereas, The Department of Public Works (DPW) has worked with the WISDOT over the past three years in planning the design and construction phasing of the project to best meet the needs of the citizens of the City of Milwaukee (CITY) and of the region as a whole; and
Whereas, Work on the MQI has been phased in five major contracts, being the Clybourn Advance Contract (CLAC), North Leg Contract (NL), West Leg Contract (WL), South Leg Contract (SL) and the Core Contract (CORE); and
Whereas, There will be substantial work required on CITY utilities as a result of the design and construction associated with these MQI contracts; and
Whereas, Wisconsin State Statutes §84.295(4m) indicates that the WISDOT will pay 90 percent of the cost of alteration, rehabilitation and relocation of Municipal utilities with the responsible jurisdiction liable for the remaining 10 percent of the cost; and
Whereas, It has been estimated that for the MQI project a total of approximately $12 to $14 million dollars in CITY utility alterations will be necessary over the four plus year long construction time frame; and
Whereas, The agreements for the Clybourn Advance, North Leg and West Leg are the subject of a separate file Common Council Resolution File Number 040618; and
Whereas, The agreements for the South Leg is the subject of a separate file Common Council Resolution File Number 050027; and
Whereas, It has been estimated that for the Core, the cost of utility alterations for water, sewer and communications facilities will be $266,349, $353,125, and $422,958 respectively with the CITY 10 percent share being $26,634.90 for water, $35,312.50 for sewer, and $42,295.80 for communications facilities; and
Whereas, It has been estimated that for the South Leg, the cost of utility alterations for Forestry facilities will be $25,000 with the CITY 10 percent share being $2,500; and
Whereas, In order for the CITY to be reimbursed for the 90 percent share of the utility alteration cost on the MQI South Leg and Core contracts, the WISDOT requires the entering into municipal utility agreements, in accord with relocation assistance policy; and
Whereas, The WISDOT has provided the CITY with the necessary municipal utility agreements to facilitate reimbursement of CITY costs in the alteration of CITY water, sewer, forestry and communication facilities for the South Leg and the Core; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the Utility Agreements Amendment No. 67 on each for Milwaukee Water Works, Environmental Engineering, and Communications, all attached to this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby authorized and directed to review and/or prepare plans as necessary to accomplish the required utility alterations associated with the MQI South Leg and Core Contracts and is authorized to allow the WISDOT to include CITY utility work in the South Leg and the Core and/or award contracts for CITY utility work associated with the South Leg and the Core and/or have the necessary utility work associated with the South Leg and the Core accomplished by CITY forces, whichever is deemed to be in the best interest of the CITY and MQI project; and, be it
Further Resolved, That the funding to cover the 10 percent CITY cost of the MQI South Leg and the Core Contracts utility alterations for water, sewer, forestry and communications facilities estimated to be $26,634.90; $35,312.50; $2,500; and $42,295.80 respectively, are and/or will be placed in DPW departmental accounts as part of the city budget process in budget years as necessary to accommodate the projects scheduling and the Local Accounts Receivable Report (LARR) billings; and, be it
Further Resolved, That the City Comptroller is hereby authorized and directed to create within the Capital Improvement Fund, Grant and Aid Projects, the necessary Project/Grant Chartfield Values for engineering and construction for the projects (expenditure) and transfer to any of these accounts the amounts required under the grant agreement and city accounting policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor's share and local share of $5,000, whichever is greater, as follow:
Infrastructure Services Division Accounts
City Share Sewer
SM495050000
Fund 0491
$35,312.50
City Share Transportation Street Conduit
ST28004000
Fund 0333
$42,295.80
Grantor Paving Reimbursable Cash Fund (Conduit)
SP032040100
Fund 0306
$380,662.20
City Share Water Works Department
WT410040000
Fund 0420
$26,634.90
Grantor Paving Reimbursable Cash Fund (Irrigation)
SP032040100
Fund 0306
$22,500
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to make periodic payments as necessary to accommodate the work required for the MQI South Leg and Core Contracts utility alterations as required under the aforementioned utility agreements.
Requestor
Department of Public Works
Drafter
Infrastructure Services Division
CAW:AH:amh
June 7, 2005
Reso MQI Rcnstrctn Agrmnt Amndmnts.rtf