NUMB
981678
VERS:
SUBSTITUTE 1
REF:
911415
XXBY:
ALD. WITKOWIAK AND PAWLINSKI
TITL:
Substitute motion relating to Common Council Procedure and Rules for assignment of Common Council member offices in the City Clerk's Office, Common Council member parking spaces, seats on the Council floor and space for legislative assistants.
ANLS:
- Analysis -
This motion consolidates existing policies relating to assignment of Common Council member offices in the City Clerk's Office, Common Council member parking spaces, seats on the Council floor and space for legislative assistants which are currently contained in resolution File Number 82-1638-a and motion File Number 911415, and incorporates such policies into the Common Council Procedure and Rules. The only change made in the policies relates to assignment of rooms or spaces when a tie exists in terms of the length of service in the office of Common Council member. Current practice when a tie exists is to give preference on the basis of the alphabetical order of surnames; the new policy gives preference on the basis of lot.
BODY:
Whereas, Policies relating to assignment of Common Council member offices in the City Clerk's Office, Common Council member parking spaces, seats on the Council floor and space for legislative assistants are currently contained in resolution File Number 82-1638-a, adopted on February 15, 1983, and motion File Number 911415, passed on February 11, 1992; and
Whereas, It is necessary to consolidate these policies and incorporate them into the Common Council Procedure and Rules as well as to change the current practice for the assignment of rooms or spaces when a tie exists in terms of the length of the service of Council members, which gives preference on the basis of the alphabetical order of surnames, to one which gives preference on the basis of lot; now, therefore
It is moved, By the Common Council of the City of Milwaukee, that Section 11 of Article VI of the Common Council Procedure and Rules is created to read:
VI. Special Procedures.
Section 11. Effective with the organization of the Common Council following the 2000 election, the following policy is established for assigning Common Council member offices in the City Clerk's Office, Common Council member parking spaces, seats on the Council floor and space for legislative assistants:
1. Assignment of Offices Following the Common Council Organizational Meeting:
a. The Common Council President and committee chairs shall be assigned the following offices in the City Clerk's Office (current room numbers):
a-1. Common Council President - Room 8.
a-2. Chair of the Finance and Personnel Committee - Room 13.
a-3. Chairs of the remaining standing committees of the Common Council shall be assigned rooms of their preference by the Common Council President, on the basis of seniority, that is, the length of service in the office of Common Council member. In the event of a tie, preference shall be given on the basis of lot.
b. All other Common Council members shall be assigned rooms of their preference by the Common Council president, on the basis of seniority. In event there is a tie, preference shall be given on the basis of lot.
2. Assignment of Offices Following Appointment of New Chairs in Midterm: A Common Council member who is newly appointed as a chair of a standing committee shall be assigned an office of his or her preference by the Common Council President, from among those offices occupied by non-chair members, and the 2 members will simply exchange offices with no other members involved.
3. Assignment of Offices Following Occurrence of a Vacant Office: If a Common Council member office becomes vacant, the Common Council President shall assign the office on the basis of the guidelines listed under assignment of offices following the Common Council organizational meeting, if any member expresses a preference for the office.
4. Assignment of Common Council Member Parking Spaces, Seats on the Council Floor and Space for Legislative Assistants:
Parking spaces for Common Council members, seats on the Council floor and office space for legislative assistants shall be assigned following the same priority established for assignment of Common Council member offices, except that office space shall be reserved in the general legislative assistants work area for the legislative assistants assigned to Council members in the 4 smallest offices.
It is further moved, That File Number 82-1638-a, resolution relating to a policy for assigning Council member offices in the City Clerk's Office, adopted on February 15, 1983, and File Number 911415, motion relating to assignment of Common Council member parking spaces, seats on the Council floor and spaces for legislative assistants, passed February 11, 1992, are rescinded.
ZDPT:
DFTR:
99073-2
TWM:tp
3/19/99