City of Milwaukee - File #: 121397

• File #: 121397
• Version: 1
• Type: Charter Ordinance
• Status: Passed
• File created: 2/5/2013
• In control: COMMON COUNCIL
• Final action: 4/30/2013
• Effective date: 7/16/2013
• Title: A substitute charter ordinance relating to exceptions to bid requirements for city purchases by the commissioner of public works.
• Sponsors: ALD. BOHL
• Indexes: CHARTER ORDINANCES, PURCHASING

Date	Ver.	Action By	Action	Result	Tally
5/16/2013	1	CITY CLERK	PUBLISHED
5/9/2013	1	MAYOR	SIGNED
4/30/2013	1	COMMON COUNCIL	PASSED	Pass	14:0
4/24/2013	1	CITY CLERK	DRAFT SUBMITTED
4/24/2013	0	FINANCE & PERSONNEL COMMITTEE	SUBSTITUTED; Minutes note: Individuals appearing: Ald. Jim Bohl, 5th District Dan Thomas, Department of Public Works Kathy Block, City Attorney's Office Patrick Hartmannn, Department of Public Works Proposed Substitute A was accepted.	Pass	5:0
4/24/2013	1	FINANCE & PERSONNEL COMMITTEE	RECOMMENDED FOR PASSAGE	Pass	5:0
4/18/2013	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
2/5/2013	0	COMMON COUNCIL	ASSIGNED TO

Number
121397
Version
SUBSTITUTE 1
Reference

Sponsor
ALD. BOHL
Title
A substitute charter ordinance relating to exceptions to bid requirements for city purchases by the commissioner of public works.
Sections
7-22-2 ra
7-22-2 cr
7-22-3 rn
7-22-4 rn
Analysis
This ordinance establishes that the commissioner of public works shall obtain 3 quotes for the purchase of all work, materials, supplies, and equipment and services when the cost is greater than $25,000 but less than $50,000. The charter ordinance also requires that these quotes be retained for a period of 7 years. In addition, the charter ordinance also establishes that any contracts that are let that are greater than $25,000 but less than $50,000 but that are not fulfilled by the company providing the lowest quote must be reported to the committee on finance and personnel on a semi-annual basis in January and July.

Current charter provisions require the commissioner of public works to let by contract to the lowest bidder any purchase exceeding $25,000. This charter ordinance increases the value of purchases which are subject to this requirement from $25,000 to $50,000. This charter ordinance also removes the exception to bidding requirements for street-cleaning services.
Body
The Mayor and Common Council of the City of Milwaukee do ordain as follows:

Part 1. Section 7-22-2 of the city charter is renumbered 7-22-3 and amended to read:

3. BIDDING REQUIREMENTS WHEN IN EXCESS OF [[$25,000]] >>$50,000<<. All work and the purchase of all materials, supplies, and equipment and services pursuant to sub. 1 chargeable to any city fund, when the cost exceeds [[$25,000, except street cleaning]] >>$50,000<<, shall be let by contract to the lowest bidder in the manner provided by s. 7-14-2. No indebtedness shall be incurred in excess of [[$25,000]] >>$50,000<< without a formal contract, let to the lowest bidder. All work done or materials, supplies, equipment and services purchased, exceedin...