Number
111587
Version
ORIGINAL
Reference
Sponsor
THE CHAIR
Title
Resolution directing the Commissioner of Public Works to execute a project agreement titled "State/Municipal Agreement for a Locally Let Congestion Mitigation and Air Quality Project" with the Wisconsin Department of Transportation for the CNG Fuel Program and CNG Retrofit of Refuse Trucks with 80 percent Federal funds under the Congestion Mitigation and Air Quality Grant Program, and to set up funds for the programming, engineering and construction of the project at a total project cost of $3,004,239 with a Grantor share of $2,403,391 and a City share of $600,848.
...Analysis
This resolution authorizes and directs the Commissioner of Public Works to execute a Project Agreement with the Wisconsin Department of Transportation for the CNG Fuel Program and CNG Retrofit of Refuse Trucks with 80 percent Federal funds. This resolution also directs the City of Milwaukee's Comptroller to establish project grant chartfield values and to transfer funds to these accounts for the programming, engineering and construction of this project. The total estimated cost of the project is $3,004,239, of which the Grantor's share is $2,403,391 and the City's share is $600,848.
Body
Whereas, The City of Milwaukee has actively promoted the use of compressed natural gas in vehicles; and
Whereas, A Congestion Mitigation and Air Quality Grant will fund the federal portion of the project; and
Whereas, The Common Council adopted Resolution No. 081591 on April 14, 2009 authorizing the City Engineer to apply for Congestion Mitigation and Air Quality Grants; and
Whereas, The Wisconsin Department of Transportation has submitted a Project Agreement to be executed by the City of Milwaukee for the programming of the project; and
Whereas, The State cannot proceed with any project cost overruns and changes in scope of more than five percent without prior Department of Public Works approval; and
Whereas, The Department of Public Works shall notify the Common Council of the City of Milwaukee at the next scheduled meeting of any such project overruns and changes in scope approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100 percent liable for any such project cost overruns and changes in scope as approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be liable for any costs incurred by the State should the City decide to withdraw from the project; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the Project Agreement for the programming, engineering and construction of the CNG Fuel Program and CNG Retrofit of Refuse Trucks, a copy of which is attached to Common Council Resolution File Number 111587 and is incorporated in this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby directed to undertake or engage a consultant to undertake the above-mentioned project and to reimburse the Wisconsin Department of Transportation for costs they incur for the project; and, be it
Further Resolved, That upon approval of this contract, the City Comptroller is hereby authorized to create within the Capital Grant and Aid Projects Funds the appropriate Project Grant Chartfield Value for this project; and transfer to these accounts the amount required under the grant agreement and City accounting policy, but not to exceed a 10 percent increase of the total amounts reserved for the Grantor's share and Local share or $5,000, whichever is greater as follows:
Project Grant Value
1. Commit funds within the City's capital budget fund, the following amount for the project titled Congestion Mitigation and Air Quality Project Grant:
State Project ID 1693-35-02
CNG Fuel Program and CNG Retrofit of Refuse Trucks - Design Review Costs
City Share of Muni Garages/Outlying Buildings Remodeling
Project Grant Number BU110030323
Fund Number 0321
$2,848
Grantor Non-Reimbursable Share
$11,391
State Project ID 1693-35-72
CNG Fuel Program and CNG Retrofit of Refuse Trucks - Construction of a CNG Fueling Station and review costs
City Share of Muni Garages/Outlying Buildings Remodeling
Project Grant Number BU110030322
Fund Number 0321
$454,000
Grantor Reimbursable Share
Project Grant Number SP032120100
Fund Number 0306
$1,816,000
Previously authorized for construction: $0
Current estimated cost of total project including this resolution: $3,004,239
Original estimated cost of total project: $3,004,239
Total: $3,004,239
2. Commit funds within the Project/Grant parent of the 2012 Special Revenue Grant and Aid Fund, the following amount for the project titled Congestion Mitigation and Air Quality Project Grant:
State Project ID 1693-35-10
CNG Fuel Program and CNG Retrofit of Refuse Trucks - Incremental costs of converting 20 refuse trucks to CNG and review costs
City Share of Major Capital Equipment
Project Grant Number BU110121000
Fund Number 0321
$144,000
Grantor Reimbursable Share
Project/Grant GR0001200000
Fund 0150
Org 9990
Program 0001
Budget Year 0000
Sub Class R999
Account 000600
Project Grantor Share
Amount $576,000
3. Create the necessary Grant and Aid Project (Grant and Project) Grant levels, budget against these Project/Grant values the amount required under the grant agreement.
4. Establish the necessary City share project values; and, be it
Further Resolved, That these funds are budgeted for the Department of Public Works-Operations Division (Fleet Services Section), which is authorized to:
1. Expend from the amount budgeted sums for the specified purposes, as indicated in the grant budget, and incur costs consistent with the award date.
2. Transfer funds within the project budget as long as the amount expended for each specific purpose does not exceed the amount authorized by the budget by 10 percent.
3. Expend from the 2012 grant budget funds for specific items of equipment.
4. Enter into subcontracts as detailed in the grant budget.
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to approve and make periodic payments to the Wisconsin Department of Transportation upon receipt of invoices for the local share of the project.
Requestor
Department of Public Works
Drafter
Operations Division, Fleet Services Section
PK:TT:amh
March 14, 2012
Reso CNG Fuel Pymnt & Rtroft Rfus Trcks 022212.rtf