City of Milwaukee - File #: R13541

• File #: R13541
• Version: 0
• Type: Housing Authority Resolution
• Status: Passed
• File created: 12/6/2024
• In control: HOUSING AUTHORITY
• On agenda: 12/11/2024
• Final action: 12/11/2024
• Title: Resolution approving final Amendment #6 in the amount of $120,000 to Purchase Order RAP122527 with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Housing Choice Voucher program related to certain Independent Entity (IE) services for HACM-owned developments, initial eligibility of applicants, and recertifications of existing participants In April 2024, Amendment #5 added $300,000 based on an estimate of the number of reexaminations processed for the voucher program and the number of applicants that submitted initial eligibility information that needed to be processed. More participants submitted information and were processed than originally estimated, resulting in an additional $120,000 owed to Nan McKay during the period. The initial eligibility and reexamination work was completed by September 30, 2024, and the IE services continue until 12/31/2024. After that date, this PO will end and it will be up to...
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
12/11/2024	0	HOUSING AUTHORITY	ADOPTED; Minutes note: Ken Barbeau, HACM’s Chief Operation Officer – Program Services, explained that the final Amendment #6 in the amount of $120,000 is for work already completed. Mr. Barbeau stated that all work ended on September 30, 2024, and the contract with Nan McKay will be terminated on December 31, 2024. Commissioners discussed the final invoicing for Nan McKay and any outstanding work yet to be completed. Commissioner Yepez-Klassen noted that this would be the last time this item would be brought before the Board for additional funding. Commissioner Moore stated that the time has come for the HACM to tighten their processes. Chair Hayslett made a recommendation to put efficiencies into place to prevent this overspending on a contract from happening again moving forward.	Pass	6:0

Number
13541

Version
Original

Reference

Sponsor
The Chair

Title
Resolution approving final Amendment #6 in the amount of $120,000 to Purchase Order RAP122527 with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Housing Choice Voucher program related to certain Independent Entity (IE) services for HACM-owned developments, initial eligibility of applicants, and recertifications of existing participants

In April 2024, Amendment #5 added $300,000 based on an estimate of the number of reexaminations processed for the voucher program and the number of applicants that submitted initial eligibility information that needed to be processed. More participants submitted information and were processed than originally estimated, resulting in an additional $120,000 owed to Nan McKay during the period. The initial eligibility and reexamination work was completed by September 30, 2024, and the IE services continue until 12/31/2024. After that date, this PO will end and it will be up to CVR Associates as to whether they wish to continue any contract services with them for IE services.

Analysis

Body
WHEREAS, the Housing Authority of the City of Milwaukee (HACM) was in urgent need of a new HUD-approved Independent Entity (IE) to provide certain services for PHA-owned units, including, but not limited to, determination of initial rent to owner and annual redetermination of rent to owner; and

WHEREAS, HACM solicited pricing for a variety of services including these IE services from Nan McKay and Associates, Inc.in April 2022 and HACM submitted the selection of Nan McKay to the HUD local field office for approval as required by regulations, and received approval by HUD; and

WHEREAS, the original award of $50,000 via Purchase Order RAP122527 was effective May 16, 2022 with an option to add four additional one-year terms, upon mutual consent of both parties; and

WHEREAS, in response to th...