City of Milwaukee - File #: R13434

• File #: R13434
• Version: 1
• Type: Housing Authority Resolution
• Status: Passed
• File created: 11/2/2023
• In control: HOUSING AUTHORITY
• On agenda: 11/8/2023
• Final action: 11/8/2023
• Title: Resolution approving an increase of $100,000 to the purchase order amount with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Rent Assistance Voucher Program for a total amount not-to-exceed $350,000 Staff recommends increasing the maximum authorized amount of the purchase order from the current amount not-to-exceed $250,000 to a new total amount not-to-exceed $350,000. Professional services include, but are not limited to: the oversight of the initial and annual Project Based Voucher (PBV) functions of HACM-owned units, establishing PBV contract rents and determining rent reasonableness. Nan McKay has been providing professional services to HACM’s Rent Assistance Voucher Program with purchase order number (RAP122527-d) from the date of execution effective May 16, 2022 for a term of five (5) years through May 16, 2027.
• Sponsors: THE CHAIR

Date	Ver.	Action By	Action	Result	Tally
11/8/2023	1	HOUSING AUTHORITY	AMENDED; Minutes note: Ken Barbeau, HACM’s Chief Operating Officer – Program Services, provided background information on the purchase order with Nan McKay. He stated the initial contract was for services that included, but were not limited to, performing services as an Independent Entity to provide rent reasonableness determinations for HACM-owned project-based voucher developments. He added that in late 2022 the U.S. Department of Housing and Urban Development highly recommended that HACM begin to subcontract more duties to outside contractors. HACM determined it would subcontract some of the recertification and/or new admissions processing. Commissioners asked questions about how the increase to the purchase order amount would impact the 2023 and 2024 budgets. The Board decided to amend the resolution to an increase of $100,00 for a total amount not-to-exceed $350,000 and requested staff provide additional information at a future date.	Pass	4:0
11/8/2023	1	HOUSING AUTHORITY	ADOPTED; Minutes note: Original title, before amendment, read: Resolution approving an increase of $300,000 to the purchase with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Rent Assistance Voucher Program for a total amount not-to-exceed $550,000	Pass	4:0

Number
R13434

Version
Substitute 1

Reference

Sponsor
The Chair

Title
Resolution approving an increase of $100,000 to the purchase order amount with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee’s Rent Assistance Voucher Program for a total amount not-to-exceed $350,000

Staff recommends increasing the maximum authorized amount of the purchase order from the current amount not-to-exceed $250,000 to a new total amount not-to-exceed $350,000. Professional services include, but are not limited to: the oversight of the initial and annual Project Based Voucher (PBV) functions of HACM-owned units, establishing PBV contract rents and determining rent reasonableness. Nan McKay has been providing professional services to HACM’s Rent Assistance Voucher Program with purchase order number (RAP122527-d) from the date of execution effective May 16, 2022 for a term of five (5) years through May 16, 2027.

Analysis
The original title read: Resolution approving an increase of $300,00 to the purchase order amount with Nan McKay and Associates (El Cajon, CA) for professional services provided to the Housing Authority of the City of Milwaukee's Rent Assistance Voucher Program for a total amount not-to-exceed $550,00.The Board decided to amend the resolution to an increase of $100,000 for a total amount not-to-exceed $350,000 and requested staff provide additional information at a future date as to how the increase affects the 2023 and 2024 budgets.

Body
WHEREAS, Nan McKay and Associates Incorporation has provided services to the Housing Authority of the City of Milwaukee since May 16, 2022, including but not limited to: establishing initial and annual PBV contract rents and determining rent reasonableness; performing annual reexaminations of voucher participants as requested; and performing initial eligibility of voucher applicants, as requested; and

WHEREAS, Nan McKay and Associates In...