City of Milwaukee - File #: 020851

• File #: 020851
• Version: 0
• Type: Budget
• Status: Passed
• File created: 9/24/2002
• In control: FINANCE & PERSONNEL COMMITTEE
• Final action: 11/8/2002
• Title: Communication from the Mayor transmitting the 2003 City Budget.
• Sponsors: THE CHAIR
• Indexes: BUDGET

Date	Ver.	Action By	Action	Result	Tally
11/20/2002	0	MAYOR	SIGNED
11/8/2002	0	COMMON COUNCIL	ADOPTED; Minutes note: ALD. GORDON offered the following amendments approved by the Finance and Personnel Committee to the 2003 proposed budget. AMENDMENT NO. 1 ADMINISTRATION Restore funding for two full-time positions and one auxiliary position in MPR and to restore funding in operating departments for printing services. APPROVE AMENDMENT NO. 2 CITY CLERK Restore funding for two Community Service positions (one through tax levy dollars and one through CDBG reprogramming dollars). APPROVE AMENDMENT NO. 3 CITY CLERK Add position authority for 2 additional auxiliary legislative assistant positions. APPROVE AMENDMENT NO. 4 CITY CLERK Transfer the Police Union Liaison positions from the City Clerk's Office to an SPA under the control of the Common Council Ald. Murphy asked for separate action. Roll Call: Ayes: 0. Noes: Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt. Excused: 0 FAILED AMENDMENT NO. 5 CITY CLERK (SPA) Footnote the Economic Development Committee Fund to indicate that funds are to be expended for Common Council initiatives related to economic development and for economic development related travel by Council members. APPROVE AMENDMENT NO. 6 DEPARTMENT OF EMPLOYEE RELATIONS (SPA) Add footnote to Health Care SPA to utilize $25,000 for an employee wellness program. APPROVE (Ald. Nardelli voting no.) AMENDMENT NO. 7 DEPARTMENT OF EMPLOYEE RELATIONS Eliminate $25,000 of funding for the Police Chief search and selection. APPROVE AMENDMENT NO. 8 DEPARTMENT OF NEIGHBORHOOD SERVICES (CAPITAL) Add funding for site improvements at the Anderson Municipal Building and offset the addition with a reduction in Facilities Systems Program. APPROVE AMENDMENT NO. 9 FIRE DEPARTMENT Do not implement the conversion of 2 ladder and 2 engine companies into quint companies. Eliminate funding for 2 quint apparatus and 2 SUVs and add funding for 2 ladder trucks and 2 ambulances. Ald. Henningsen moved for separate action: Roll Call: Ayes: Ald. D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 14. Noes: Ald. Herron, Henningsen – 2. Excused: 0 AMENDMENT NO. 10 FIRE DEPARTMENT Eliminate funding for one vehicle. APPROVE AMENDMENT NO. 11 FIRE DEPARTMENT Add footnote stating that the 2003 CDBG funded portion of the FOCUS program will include the additional activities of placing house numbers on garages and near back doors to aid in the identification of properties in an emergency. APPROVE AMENDMENT NO. 12 FIRE DEPARTMENT Add a footnote stating that the 2003 reduction of $342,240 in Special Duty Pay related to fire company staffing levels will be achieved at the discretion of the new Fire Chief. APPROVE AMENDMENT NO. 13 LIBRARY Replace one Library Circulation Aide with a Library Circulation Assistant I and to reduce equipment purchases funding to offset the cost in salary. APPROVE AMENDMENT NO. 14 POLICE DEPARTMENT Redistribute 35 police officers to Police District Stations. APPROVE (Ald. Nardelli voting no.) AMENDMENT NO. 15 POLICE DEPARTMENT Create 14 Community Liaison Police Officer positions utilizing existing Police Officer positions. APPROVE AMENDMENT NO. 16 POLICE DEPARTMENT Directly allocate funding for quarterly overtime. Include a footnote to necessitate Common Council approval prior to overspending these allocations. APPROVE (Ald. Nardelli voting no.) AMENDMENT NO. 17 POLICE DEPARTMENT (Contingent Fund) Reserve $500,000 in funding for 3rd police recruit class. APPROVE AMENDMENT NO. 18 DPW – OPERATIONS DIVISION Eliminate the proposal for year-round garbage set-out. Roll Call: Ayes: Ald. D'Amato, Johnson-Odom, Gordon, Donovan, Richards, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines, Pratt, Dudzik – 13. Noes: Ald. Herron, Henningen, Bohl - 3 Excused: 0 APPROVE AMENDMENT NO. 19 DPW – OPERATIONS DIVISION Restore full salting but maintain the proposed reduction in plowing on side streets. Ald. Henningsen asked for separate action. Roll Call: Ayes: Ald. D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Dudzik, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 12. Noes: Ald. Herron, Henningsen, Richards, Sanchez – 4. Excused: 0 APPROVE Ald. Gordon asked for reconsideration. Prevailed. AMENDMENT 19 A Restore full salting, but maintain proposed reduction to plowing on side streets by carrying over $152,000 from 2002 to 2003. Roll Call: Ayes: Ald. Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 16. Noes: 0. Excused: 0 APPROVE AMENDMENT NO. 20 DPW – OPERATIONS DIVISION Restore funding for one position of Sanitation Supervisor. APPROVE AMENDMENT NO. 21 DPW – OPERATIONS DIVISION (Capital) Restore funding related to irrigation of boulevards. APPROVE (Ald. Bohl, Henningsen, Murphy and Dudzik voting no.) Roll Call: Ayes: Ald. Herron, D'Amato, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 14. Noes: Ald. Henningsen, Bohl – 2. Excused: 0 APPROVE AMENDMENT NO. 22 DPW – OPERATIONS DIVISION Restore funding for positions related to mowing. APPROVE (Ald. Henningsen voting no.) AMENDMENT NO. 23 DPW – OPERATIONS DIVISION Technical amendment to restore one position of Vehicle and Equipment Specialist and eliminate one position of Auto. Mechanic Supervisor II. APPROVE AMENDMENT NO. 24 DPW – OPERATIONS DIVISION Eliminate funding for 10,000 replacement carts. Ald. D'Amato asked for separate action. Roll Call: Ayes: Ald. Herron, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Pawlinski, Murphy, Hines and Pratt – 10. Noes: Ald. Richards, Dudzik, Sanchez, Breier, Nardelli, Hines – 6. Excused: 0 Ald. D'Amato asked for reconsideration. Prevailed. (24A) Ald. D'Amato presented a substitute (Amendment 54) reducing the purchase of garbage carts by 5,000 to 20,000. Ald. D'Amato's substitute failed by the following vote: Roll Call: Ayes: Ald. D'Amato, Johnson-Odom, Gordon, Richards, Dudzik, Breier, Nardelli, Hines – 8. Noes: Ald. Herron, Henningsen, Bohl, Donovan, Sanchez, Pawlinski, Murphy and Pratt – 8. Excused: 0 Ald. Henningsen moved approval of amendment No. 24 Roll Call: Ayes: Ald. Herron, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Sanchez, Pawlinski, Murphy, and Pratt – 10. Noes: Ald. D'Amato, Richards, Dudzik, Breier, Nardelli and Hines – 6. Excused: 0 Ald. Sanchez moved for reconsideration. Roll Call: Ayes: Ald. D'Amato, Johnson-Odom, Gordon, Richards, Sanchez, Breier, Murphy, Hines – 8. Noes: Ald. Herron, Henningsen, Bohl, Donovan, Dudzik, Pawlinski, Nardelli, Pratt - 8 Excused: 0 FAILED (Ald. Sanchez's motion for reconsideration.) AMENDMENT NO. 25 DPW – INFRASTRUCTURE SERVICES DIVISION Move 13 Public Works Inspector positions and 55 positions in Field Operations from auxiliary to regular positions. APPROVE AMENDMENT NO. 26 DPW – INFRASTRUCTURE SERVICES DIVISION Eliminate 2 half time Traffic Sign Worker II positions and create one full time position of Traffic Sign Worker II, above the line. APPROVE AMENDMENT NO. 27 DPW – SEWER MAINTENANCE FUND Technical amendment to change the title of the Driver/Worker positions to Operations Driver/Worker positions. APPROVE AMENDMENT NO. 28 DPW – WATER WORKS Add one position of Economic Development Specialist. APPROVE (Ald. Bohl, Herron, Nardelli, Dudzik voting no)(Roll call needed with 4 noes) Roll Call: Ayes: Ald. Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Sanchez, Breier, Murphy, Hines and Pratt – 13. Noes: Ald. Dudzik, Pawlinski, Nardelli – 3. Excused: 0 AMENDMENT NO. 29 SPAs Create a new SPA entitled City Employee Innovation Award. APPROVE (Ald. Nardelli, Pawlinski and Murphy voting no) AMENDMENT NO. 30 SPAs Reduce funding for the group life special purpose account. APPROVE AMENDMENT NO. 31 CITY DEBT To reflect the savings from the city's debt refinancing. APPROVE AMENDMENT NO. 32 DEPARTMENT OF CITY DEVELOPMENT (Add Johnson-Odom as a sponsor) Restore funding for 1 position of Historic Preservation Officer/ Roll Call: Ayes: Ald. D'Amato, Henningsen, Johnson-Odom, Richards, Pawlinski, Breier and Pratt – 7. Noes: Ald. Herron, Bohl, Gordon, Donovan, Dudzik, Sanchez, Nardelli, Murphy, Hines – 9. Excused: 0 FAILED AMENDMENT NO. 33 DEPARTMENT OF EMPLOYEE RELATIONS Eliminate merger of DER and the Fire & Police Commission and associated capital project. Ald. Gordon moved to hold till later in the meeting. Ald.Gordon WITHDRAW. Prevailed. Ald. Gordon presented an amendment: AMENDMENT NO. (33A) To undo the consolidation of the Department of Employee Relations and the Fire and Police Commission, to eliminate the associated 7th floor remodeling costs. (Remove Ald. Breier and Nardelli's name as a sponsor) Roll Call: Ayes: Ald. Gordon, Dudzik, Hines – 3. Noes: Ald. Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Donovan, Richards, Sanchez, Pawlinski, Breier, Nardelli, Murphy and Pratt – 13. Excused: 0 FAILED AMENDMENT NO. 34 DEPARTMENT OF EMPLOYEE RELATIONS Add $100,000 for analysis and audit of Police 911 dispatch and present Computer-Aided Dispatch System. WITHDRAWN, by Ald. Henningsen. (Audit may be done by the Comptroller's Office) AMENDMENT NO. 35 FIRE DEPARTMENT Reduce the number of Battalion Chiefs by 6, through attrition, beginning June 1, 2003. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 15. Excused: 0 FAILED AMENDMENT NO. 36 FIRE DEPARTMENT Eliminate funding for one ladder company. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 15. Excused: 0 FAILED AMENDMENT NO. 37 FIRE DEPARTMENT Restore funding for the driver positions for the Fire Chief and the Deputy of Fire Fighting (Car 1 and Car 3) (Add Ald. Pawlinski as a sponsor) Roll Call: Ayes: Ald. D'Amato, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy and Pratt – 10. Noes: Ald. Herron, Henningsen, Bohl, Johnson-Odom, Gordon, Hines – 6. Excused: 0 APPROVE Ald. Pratt moved for reconsideration. Roll Call: Ayes: Ald. D'Amato, Johnson-Odom, Pawlinski, Nardelli, Murphy – 5. Noes: Ald. Herron, Henningsen, Bohl, Gordon, Donovan, Richards, Dudzik, Sanchez, Breier, Hines and Pratt – 11. Excused: 0 FAILED AMENDMENT NO. 38 FIRE DEPARTMENT Staff the Quint apparatus with SUVs at 7 personnel. Ald. D'Amato moved toWITHDRAWN. Prevailed. AMENDMENT NO. 39 FIRE DEPARTMENT Staff the Quint apparatus with SUVs at 8 personnel. ALD. D'Amato moved to WITHDRAW. Prevailed. AMENDMENT NO. 40 FIRE DEPARTMENT Footnote the positions ordinance to indicate that no fire positions, from lieutenant on up, may be underfilled without permission of the Common Council. Roll Call: Ayes: Ald. Herron, Henningsen, Richards and Pratt – 4. Noes: Ald. , D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines – 12. Excused: 0 FAILED Recess: 12:10 P.M. Reconvene: 1:40 P.M. AMENDMENT NO. 41 FIRE DEPARTMENT Reduce operating expenditures by 5%. Roll Call: Ayes: - Ald. Henningsen – 1. Noes: Ald. Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 15. Excused: 0 FAILED AMENDMENT NO. 42 FIRE DEPARTMENT Eliminate funding for the Budget & Finance Manager position, and restore funding for one position of Deputy Chief. Roll Call: Ayes: Ald. Herron, Donovan, Dudzik, Sanchez, Breier, Nardelli, Hines and Pratt – 8. Noes: Ald. D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Richards, Pawlinski, Murphy – 8. Excused: 0 FAILED Ald. Gordon asked for reconsideration. Roll Call: Ayes: Ald. Herron, D'Amato, Johnson-Odom, Gordon, Donovan, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy and Pratt – 12. Noes: Ald. Henningsen, Bohl, Richards, Hines – 4. Excused: 0 Ald. Gordon moved for approval. Roll Call: Ayes: Ald. Herron, Johnson-Odom, Gordon, Donovan, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Hines and Pratt – 11. Noes: Ald. D'Amato, Henningsen, Bohl, Richards and Murphy – 5. APPROVE AMENDMENT NO. 43 LIBRARY Reduce Library hours as much as possible without comprising the State of Wisconsin requirements for MCFLS membership. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 15. Excused: 0 FAILED AMENDMENT NO. 44 DEPARTMENT OF NEIGHBORHOOD SERVICES Restore funding for interior code compliance inspections in current code compliance areas of the city, but require interior inspections for only non-owner occupied properties. Ald. D'Amato moved to hold till later in the meeting so members can look over the map. Roll Call: Ayes: Ald. D'Amato, Johnson-Odom, Gordon, Pawlinski, Breier, Hines and Pratt – 7. Noes: Ald. Herron, Henningsen, Bohl, Donovan, Richards, Dudzik, Sanchez, Nardelli, Murphy – 9. FAILED. Excused: 0 AMENDMENT NO. 45 POLICE DEPARTMENT To eliminate funding or compensatory time for the Police Band. Hold till later in the meeting. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 15. Excused: 0 FAILED AMENDMENT NO. 46 POLICE DEPARTMENT Have the Department of Public Works continue to provide custodial services for the Safety Academy. Roll Call: Ayes: Ald. Herron, Johnson-Odom, Gordon, Donovan, Breier, Nardelli, Hines and Pratt – 8. Noes: Ald. D'Amato, Henningsen, Bohl, Richards, Dudzik, Sanchez, Pawlinski, Murphy – 8. Excused: 0 FAILED AMENDMENT NO. 47 POLICE DEPARTMENT Reduce operating expenditures by 5%. Roll Call: Ayes: Ald. Henningsen - 1 Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 14. Excused: Ald. Pawlinski – 1. FAILED AMENDMENT NO. 48 POLICE DEPARTMENT Eliminate funding for 2 Sergeant patrol trucks. Roll Call: Ayes: Ald. Henningsen, Richards, Nardelli and Pratt - 4. Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Dudzik, Sanchez, Pawlinski, Breier, Murphy, Hines – 12. Excused: 0 FAILED AMENDMENT NO. 49 DPW – OPERATIONS DIVISION Restore Sanitation and Forestry to the 2002 organizational structure. Roll Call: Ayes: Ald. Johnson-Odom, Breier, Nardelli, and Pratt – 4. Noes: Ald. Herron, D'Amato, Henningsen, Bohl, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Murphy, Hines – 12. Excused: 0 FAILED AMENDMENT NO. 50 DPW – OPERATIONS Restore large tract mowing (with City employees) and charge property owners 100% of the cost. WITHDRAW, by Ald. D'Amato. Prevailed. AMENDMENT NO. 51 DPW – OPERATIONS Use City employees for weed and mowing code compliance violations and charge owners 100% of the cost. WITHDRAW, by Ald. D'Amato. Prevailed. AMENDMENT NO. 52 DPW – OPERATIONS DIVISION Restore salting and plowing funding for non-arterial streets. WITHDRAW, by Ald. Breier. Prevailed. AMENDMENT NO. 53 DPW – OPERATIONS DIVISION Restore funding for street sweeping to 100%. Roll Call: Ayes: Ald. Johnson-Odom, Donovan, Dudzik, Sanchez, Pawlinski, Breier, Nardelli,– 7. Noes: Ald. Herron, D'Amato, Henningsen, Bohl, Gordon, Richards, Murphy, Hines, Pratt – 9. Excused: 0 FAILED AMENDMENT NO. 54 DPW – OPERATIONS DIVISION Eliminate funding for 5,000 carts. Hold till later in meeting to check sponsorhip. WITHDRAWN, by Ald. Henningsen. Prevailed. AMENDMENT NO. 55 DPW – OPERATIONS DIVISION Eliminate funding for one Dump Truck (16 Yard Tri-Axle), add an equivalent level of funding for painting and touch up of the fleet. Roll Call: Ayes: Ald. Herron, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy and Pratt – 14. Noes: Ald. D'Amato, Hines – 2. Excused: 0 APPROVE AMENDMENT NO. 56 CAPITAL Keep the 2003 borrowing percentage at 2002 rates. Roll Call: Ayes: Ald. Henningsen, Pawlinski, Pratt – 3. Noes: Ald. Herron, D'Amato, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Breier, Nardelli, Murphy, Hines – 13. Excused: 0 FAILED AMENDMENT NO. 57 CITY DEBT To reflect a reduction in the estimated interest expenses. Ald. Murphy presented this amendment for consideration. Prevailed. Roll Call: Ayes: Ald. Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 16. Noes: 0. Excused: 0 APPROVE AMENDMENT NO. 58 POLICE DEPARTMENT To reduce Police overtime by $200,000. Ald. Gordon presented this amendment for consideration. Prevailed. Roll Call: Ayes: Ald. Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt – 16. Noes: 0. Excused: 0 APPROVE	Pass	13:3
11/7/2002	0	FINANCE & PERSONNEL COMMITTEE	REFERRED WITHOUT RECOMMENDATION AND ASSIGNED TO; Minutes note: ALSO PRESENT: Cassandra Patterson – Finance & Personnel Special Assistant, Marianne Walsh – LRB – Fiscal Review Manager, Wally Morics – Comptroller, Laura Engan – DOA – Budget Director 2003 BUDGET AMENDMENTS 19. PROVISIONS FOR EMPLOYEE RETIREMENT – Reduce the pension contribution by $400,000. (Ald. D'Amato) Approve, by Ald. D'Amato. Roll Call: Ayes: - Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – FAILED. 73. DPW – SEWER MAINTENANCE FUND – Keep the Sewer Maintenance Fee at the 2002 rate (winter quarter). (Ald. Gordon, Herron, Donovan, Nardelli, Breier, Bohl) Approve, by Ald. D'Amato. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 74. DPW – SEWER MAINTENANCE FUND – Keep the Sewer Maintenance Fee at the 2002 rate (per cent of use). (Ald. Gordon, Herron, Donovan, Bohl) Approve, by Ald. D'Amato. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 83. REVENUES – Implement a $50 Vehicle Registration Fee. (Ald. Henningsen) Withdraw, by Ald. Hines. Prevailed. 85. REVENUES – Reduce the snow and ice control fee to the 2002 level. (Ald. Bohl) Withdraw, by Ald. Hines. Prevailed. 86. REVENUES – Reduce the solid waste fee to $75. (Ald. Donovan, Breier, Dudzik, Bohl) Withdraw, by Ald. Hines. Prevailed. 47) POLICE DEPARTMENT – Add funding for 3rd police recruit class. (Ald. Bohl, Pratt, Dudzik, Donovan, Sanchez, Breier, Murphy, Gordon, Hines) (Add. Ald. Hines as co-sponsor.) Approve, by Ald. Murphy. Prevailed. (Ald. Henningsen and D'Amato voting no.) Reconsider, by Ald. Hines. Approve, by Ald. Hines. Prevailed. 47A) COMMON COUNCIL CONTINGENT FUND (To reserve $500,000 in the Common Council Contingent Fund for a third police class in 2003. Approve, by Ald. Hines. Roll Call: Ayes: Ald. Hines, D'Amato, Henningsen and Gordon – 4. Noes: Ald. Murphy – 1. PREVAILED. 91) DEPARTMENT OF PUBLIC WORKS – SEWER MAINTENANCE FUND (Ald. Herron) Reduces Sewer Maintenance Fee revenues by $1,878,740 to approximately the same level as the 2002 budget. Approve, by Ald. Hines. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED	Pass	5:0
11/4/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
11/1/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: FINANCE & PERSONNEL – 2003 BUDGET AMENDMENT HEARINGS November 1, 2002 ALSO PRESENT: Cassandra Patterson – Finance & Personnel Special Assistant, Marianne Walsh – LRB – Fiscal Review Manager, Wally Morics – Comptroller, Laura Engan – DOA – Budget Director 67. DPW – OPERATIONS DIVISION – Eliminate funding for 5,000 carts. (Ald. Bohl) Withdrawn, by Ald. Murphy 68. DPW – INFRASTRUCTURE SERVICES DIVISION (Capital) – Delay all paving projects by one year. (Ald. Henningsen) Withdrawn, by Ald. Murphy. 69. DPW – INFRASTRUCTURE SERVICES DIVISION – Move 13 Public Works Inspector positions and 55 positions in Field Operations from auxiliary to regular positions. (Ald. D'Amato, Dudzik, Breier) (a) Move thirteen Public Works Inspector II, fifteen Labor Crew Leader I, four Asphalt Worker, four Cement Finisher Helper, four Special Repair Laborer and twenty-eight City Laborer potions from auxiliary to permanent positions. Approve, by Ald. D'Amato. Prevailed. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon –5. Noes:0 Excused: 70. DPW – INFRASTRUCTURE SERVICES DIVISION – Eliminate 2 half time Traffic Sign Worker II positions and create one full time position of Traffic Sign Worker II, above the line. (Ald. Bohl) Approve, by Ald. Murphy. Prevailed. 71. DPW – PARKING – Eliminate funding for remodeling and furnishing of the new location for Parking Enforcement and the Information Desk. In addition, eliminate funding for lease payments. (Ald. Bohl, Breier, Dudzik, Donovan) Withdrawn, by Ald. Hines. 72. DPW – SEWER MAINTENANCE FUND – Technical amendment to change the title of the Driver/Worker positions to Operations Driver/Worker positions. (Ald. Gordon) Approve, by Ald. Henningsen. Prevailed. 73. DPW – SEWER MAINTENANCE FUND – Keep the Sewer Maintenance Fee at the 2002 rate (winter quarter). (Ald. Gordon, Herron, Donovan, Nardelli, Breier, Bohl) (Adopt the amendment with the removal of revenue lines) Hold, by Ald. D'Amato to November 7, 2002. Prevailed. 74. DPW – SEWER MAINTENANCE FUND – Keep the Sewer Maintenance Fee at the 2002 rate (per cent of use). (Ald. Gordon, Herron, Donovan, Bohl) Hold, by Ald. D'Amato to November 7, 2002. Prevailed. 75. DPW – SEWER MAINTENANCE FUND (Capital) – Eliminate funding for a sewer debris dewatering facility to handle breakdown of solids from sewer cleanups. (Ald. Bohl) Approve, by Ald. D'Amato Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 76. DPW – SEWER MAINTENANCE FUND – Eliminate funding for the Infiltration and Inflow smoke testing program. (Ald. Bohl) Approve, by Ald. D'Amato. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon. 5. FAILED Excused: 77. DPW – WATER WORKS – Add one position of Economic Development Specialist. (Ald. Murphy) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon 5. Noes:0. Excused: 78. SPAs – Create a new SPA entitled City Employee Innovation Award. (Ald. D'Amato, Bohl, Breier, Gordon) (Add Ald. Gordon as a sponsor) Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. D'Amato, Henningsen and Gordon -3. Noes: Murphy and Hines – 2. Excused: 79. CAPITAL – Keep the 2003 borrowing percentage at 2002 rates. (Ald. Henningsen) Approve, by Ald. Hines. Roll Call: Ayes: Ald. Henningsen –1. Noes: Ald. Murphy, Hines, D'Amato, Gordon – 4. FAILED. 80. CITY DEBT – To reflect the savings from the city's debt refinancing. (Ald. D'Amato) Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon - 5. Noes: 0. 81. OMINBUS AMENDMENT (Library, SPAs, Provisions for ERS, DPW – Operations, Capital, Fire Department) (Ald. Henningsen) (C) Reduction in Sanitation's replacement equipment of 10,000 carts. Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Murphy, Henningsen and Gordon 3. Noes: Hines and D'Amato – 2. Excused: (F) Reduction in contribution to Employer's Reserve Fund, - $1 million, from $2 million (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald Henningsen –1. Noes: Noes: Ald. Murphy, Hines and Gordon – 3. FAILED. Excused: Ald. D'Amato – 1. 82. REVENUES – Charge residents for replacement carts. (Ald. Murphy, Bohl, Donovan, Dudzik, Nardelli) Withdrawn, by Ald. Murphy. 83. REVENUES – Implement a $50 Vehicle Registration Fee. (Ald. Henningsen) Hold till November 7, 2002, by Ald. D'Amato. 84. REVENUES – Eliminate the new permit processing fee. (Ald. Nardelli) Withdrawn, by Ald. D'Amato. 85. REVENUES – Reduce the snow and ice control fee to the 2002 level. (Ald. Bohl) Hold till November 7, 2002, by Ald. D'Amato. 86. REVENUES – Reduce the solid waste fee to $75. (Ald. Donovan, Breier, Dudzik, Bohl) Hold till November 7, 2002, by Ald. D'Amato. 87. Special Purpose Accounts – Miscellaneous Reduce funding for the group life special purpose account to reflect the recent contract. (Finance & Personnel Committee & Ald. Bohl) Approve, by Ald. Murphy. Prevailed. 88. Police Department To eliminate any funding or compensatory time for the Police Band. (Ald. Henningsen) Approve, by Ald. D'Amato Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Hines, Murphy, Gordon and D'Amato – 4. FAILED 89. Special Purpose Accounts – Miscellaneous To eliminate funding for the handgun violence media campaign special purpose account. (Ald. Dudzik) Withdrawn. 90. POLICE DEPARTMENT To increase the personnel cost adjustment by the equivalent of 8 police officer positions. (Ald. Bohl) Approve, by Ald. Hines. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED	Pass	5:0
10/31/2002	0	FINANCE & PERSONNEL COMMITTEE	LAYED OVER TO; Minutes note: FINANCE & PERSONNEL – 2003 BUDGET AMENDMENT HEARINGS October 31, 2002 ALSO PRESENT: Cassandra Patterson – Finance & Personnel Special Assistant, Marianne Walsh – LRB – Fiscal Review Manager, Wally Morics – Comptroller, Laura Engan – DOA – Budget Director 1. ADMINISTRATION - Eliminate funding, position authority, and FTEs for the Printing Operations Supervisor position in Milwaukee Printing & Records. (Ald. Murphy) Withdrawn, by Ald. Murphy 2. ADMINISTRATION – Restore funding for two full-time positions and one auxiliary position in MPR and to restore funding in operating departments for printing services. (Ald. Richards, Breier, Dudzik, Donovan, Bohl, Hines, Nardelli) Approve, by Ald. Henningsen Roll Call: Ayes: Ald. Hines, D'Amato, Henningsen and Gordon – 4. Noes: Ald. Murphy –1. 3. ADMINISTRATION – (Capital) – Reduce funding for the Technology Fund to $500,000. (Ald. Breier & Dudzik) Approve, by Ald. Hines. Reconsider, by Ald. Henningsen Roll Call: Ayes: Ald. Henningsen and Gordon – 2. Noes: Ald. D'Amato, Murphy and Hines – 3. FAILED. Excused: 4. ADMINISTRATION – (Capital) – Eliminate funding for capital needs study for 4th floor, 809 Building. (Ald. Bohl) Approve, by Ald. D'Amato Roll Call: Ayes: Ald. Murphy - Noes: Ald. Hines, D'Amato, Henningsen, Gordon – 4. FAILED. Excused: 5. ADMINISTRATION – Transfer the Emerging Business Enterprise Program to the City Clerk's Office. (Ald. Herron) Hold, by Ald. D'Amato. Prevailed. Reconsider, by Ald. Hines. Prevailed. Withdrawn. 6. ASSESSOR'S OFFICE – Restore funding for 1 position of Senior Property Appraiser. (Ald. Gordon, Breier, Dudzik, Sanchez, Donovan, Hines and Bohl) Approve, by Ald. Hines Roll Call: Ayes: Ald. Hines and Gordon –2. Noes: Ald. Murphy, D'Amato and Henningsen – 3. FAILED Excused: 7. City Clerk – Restore full funding for two Community Service positions. (Ald. Gordon, Pratt, Richards and Breier) 7a) Amend to have one position funded at salary Grade 4 by CDBG funds. Salary Grade 5 position stays on tax levy. Approve, as amended, by Ald. Henningsen. Prevailed. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. Noes: 0. Excused: 8. CITY CLERK – Add position authority for 2 additional auxiliary legislative assistant positions. (Ald. Gordon) Approve, by Ald. Henningsen. Prevailed. 9. CITY CLERK – Transfer the Police Union Liaison positions from the City Clerk's ~Office to the Municipal Court. (Ald. Murphy) Hold, by Ald. Murphy (A) To transfer MPA liaison position to a special purpose account under the control of the Common Council Council – City Clerk. Approve, by Ald. Murphy. Prevailed. 10. CITY CLERK (SPA) – Footnote the Economic Development Committee Fund to indicate that funds are to be expended for Common Council imitative related to economic development and for economic development related travel by council members. (Ald. Hines and Breier) Approve, by Ald. Hines. Prevailed. 11. DEPARTMENT OF CITY DEVELOPMENT – Restore funding for 1 position of Historic Preservation Officer. (Ald. Richards) Approve, by Ald. D'Amato Ayes: Ald. D'Amato – 1. Noes: Ald. Murphy, Hines, Henningsen and Gordon – 4. FAILED. 12. ELECTION COMMISSION (SPA) – Eliminate funding to study the options for replacement of the voter registry database. (Ald. Bohl) Withdrawn. 13. DEPARTMENT OF EMPLOYEE RELATIONS – Eliminate merger of DER and the Fire & Police Commission and the associated capital project. (Ald. Gordon, Breier, Dudzik, Hines, Nardelli) Approve, by Ald. Murphy Roll Call: Ayes: 0 Noes: Ald. Murphy, Hines, D'Amato, Henningsen, Gordon – 5. FAILED Excused: 14. DEPARTMENT OF EMPLOYEE RELATIONS – Add $100,000 for analysis and audit of Police 911 dispatch and present Computer-Aided Dispatch System. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Murphy, Hines, D'Amato and Gordon – 4. FAILED. 15. DEPARTMENT OF EMPLOYEE RELATIONS (SPA) – add footnote to Health Care SPA to utilize $25,000 for an employee wellness program. (Ald. D'Amato and Breier) Approve, by Ald. D'Amato. Prevailed. 16. DEPARTMENT OF EMPLOYEE RELATIONS – Eliminate $25,000 of funding for the Police Chief search and selection. (Ald. Nardelli) Approve, by Ald. Murphy. Prevailed. 17. DEPARTMENT OF NEIGHBORHOOD SERVICES – Restore funding for interior code compliance inspections in current code compliance areas of the city, but require interior inspections for only non-owner occupied properties. (Ald. D'Amato) Hold till November 1, 2002, by Ald. D'Amato. Prevailed. Withdrawn. 18. DEPARTMENT OF NEIGHBORHOOD SERVICES (Capital) – Add funding for site improvements of the Anderson Municipal Building and offset the addition with a reduction in Facilities Systems Program. (Ald. Pawlinski) Approve, by Ald. Hines. Prevailed. (Ald. Henningsen voting no.) 19. PROVISIONS FOR EMPLOYEE RETIREMENT – Reduce the pension contribution by $400,000. (Ald. D'Amato) Ald. Henningsen moved to amend to reduce contribution by $1,000,000. Ald. D'Amato moved to Hold till November 1, 2002. Prevailed. Ald. D'Amato moved to Hold till November 7, 2002. Prevailed. 20. FIRE DEPARTMENT – Eliminate funding for the Budget & Finance Manager position and restore funding for one position of Deputy Chief. (Ald. Gordon, Bohl, Breier, Dudzik, Sanchez, Herron, Donovan, Hines, Nardelli) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Hines and Gordon – 2. Noes: Ald. Murphy, D'Amato, Henningsen – 3. FAILED. Excused: 21. FIRE DEPARTMENT – Restore staffing on Paramedic MED units to 3 personnel per unit per day.(Ald. Gordon) Withdrawn, by Ald. Gordon. 22. FIRE DEPARTMENT – Do not implement the conversion of 2 ladder and 2 engine companies into quint companies. Eliminate funding for 2 quint apparatus and 2 SUVs and add funding for 2 ladder trucks and 2 ambulances. (Ald. Murphy, D'Amato, Bohl, Breier, Dudzik, Sanchez, Donovan, Hines, Nardelli) Approve by Ald. Murphy. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato, and Gordon – 4. Noes: Ald. Henningsen – 1. Excused: 23. FIRE DEPARTMENT – Staff the Quint apparatus with SUVs at 7 personnel. (Ald. D'Amato) Withdrawn, by Ald. D'Amato. 24. FIRE DEPARTMENT – Staff the Quint apparatus with SUVs at 8 personnel. (Ald. D'Amato) Withdrawn, by Ald. D'Amato 25. FIRE DEPARTMENT – Eliminate funding for one ladder company. (Ald. Henningsen) Approve, by Ald. Henningsen Roll Call: Ayes: Ald. Henningsen and Gordon – 2. Noes: Ald. Murphy, Hines, D'Amato – 3. FAILED. Excused: 26. FIRE DEPARTMENT – Eliminate funding for one vehicle. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Murphy, Hines, Henningsen and Gordon 4. Noes: Ald. D'Amato – 1. Excused: 27. FIRE DEPARTMENT – Reduce operating expenditures by 5%. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED. Excused: 28. FIRE DEPARTMENT – Add a footnote stating that the 2003 CDBG funded portion of the FOCUS program will include the additional activities of placing house numbers on garages and near back doors to aid in the identification of properties in an emergency. (Ald. Henningsen) Approve, by Ald. Henningsen. Prevailed. 29. FIRE DEPARTMENT – Reduce the number of Battalion Chiefs by 6, through attrition, beginning June 1, 2003. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald., Murphy, Hines, D'Amato and Gordon – 4. FAILED. 30. FIRE DEPARTMENT – Footnote the positions ordinance to indicate that no fire positions, from lieutenant on up, may be underfilled without permission of the Common Council. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED. 31. FIRE DEPARTMENT – Restore funding for the driver positions for the Fire Chief and the Deputy of Fire Fighting (Car 1 and Car 3). (Ald. D'Amato, Murphy, Breier) Approve, by Ald. D'Amato Roll Call: Ayes: Ald. Murphy, D'Amato and Gordon – 3. Noes: Ald. Hines and Henningsen – 2. Excused: Reconsider by Ald. Gordon. Roll Call: Ayes: Ald. Murphy and D'Amato – 2. Noes: Ald. Hines, Henningsen and Gordon –3. FAILED. 32. FIRE DEPARTMENT – Add a footnote stating the the 2003 reduction of $342,240 in Special Duty Pay relating to fire company staffing levels will be achieved at the discretion of the new Fire Chief. (Ald. D'Amato, Murphy) Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato and Gordon – 4. Noes: Ald. Henningsen – 1. Excused: 33. HEALTH DEPARTMENT – (Capitol) – Eliminate funding for new lighted signage for the City's health centers. (Ald. Bohl) Approve, by Ald. D'Amato Roll Call: Ayes: 0. Noes: Ald Murphy, D'Amato, Henningsen and Gordon – 4.. Excused: Ald. Hines. FAILED. 34. LIBRARY – Reduce branch library hours to only 2 evenings per week. (Ald. Henningsen) Withdrawn, by Ald. Henningsen. 35. LIBRARY – Reduce library hours as much as possible without comprising the State of Wisconsin requirements for MCFLS membership. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald Henningsen – 1. Noes:: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon 4. FAILED 36. LIBRARY – Replace one Library Circulation Aide with a Library Circulation Assistant I and to reduce equipment purchases funding to offset the cost in salary. (Ald. D'Amato) Approve, by Ald. D'Amato. Prevailed. 37. LIBRARY (Capital) – Eliminate funding for new paging system at Central Library. (Ald. Bohl) Withdrawn. 38. LIBRARY (Capital) – Eliminate funding for new illumination for Forest Home Library. (Ald. Bohl) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED. Excused: 39. LIBRARY (Capital) – Eliminate funding for new carpeting and painting at Center Street Library. (Ald. Bohl) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED Recess: 12:30 P.M. Reconvene: 1:15 P.M. 40. POLICE DEPARTMENT – Eliminate funding for 2 patrol trucks, sergeant. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen –1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED 41. POLICE DEPARTMENT – Redistribute 35 police officers to Police District Stations. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Murphy, D'Amato, Henningsen and Gordon Noes: Ald. Hines – 1. Excused: 42. POLICE DEPARTMENT – Reduce operating expenditures by 5%. (Ald. Henningsen) Amend to 3% by Ald. Henningsen. Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED 43. POLICE DEPARTMENT – Create 14 Community Liaison Police Officer positions utilizing existing Police Officer positions. (Ald. D'Amato, Breier, Bohl, Donovan) Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato and Gordon Noes: Ald. Henningsen – 1. 44. POLICE DEPARTMENT (SPA) – Move funding for police overtime to a new Special Purpose Account and footnote to require approval by the Common Council for expenditure. (Ald. D'Amato, Donovan) (Ald. Breier and Bohl asked to have their names removed as sponsors) Ald. D'Amato moved to amend to Footnote this special purpose account to indicate he wants reporting on a pay period basis. Amend by Ald. Murphy to Give the Chief one quarter up front (eliminate special purpose account) - $9.3 million is the total in the account. The Chief is to report back to the Finance & Personnel Committee quarterly. Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. Murphy, D'Amato, Henningsen - 3. Noes: Ald. Hines and Gordon – 2. Excused: 45. POLICE DEPARTMENT – Have the Department of Public Works continue to provide custodial services for the Safety Academy. (Ald. Nardelli, Hines, Breier) Approve, by Ald. Hines. Roll Call: Ayes: Ald.Hines – 1. Noes: Ald. Murphy, D'Amato, Henningsen, Gordon – 4. FAILED Excused: 46. POLICE DEPARTMENT – Eliminate $400,000 in CDBG reprogramming fund for overtime related to the "Operation Safe Neighborhoods" in the CDBG target area. (Ald. Richards) Approve, by Ald. Henningsen. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 47. POLICE DEPARTMENT – Add funding for 3rd police recruit class. (Ald. Bohl, Pratt, Dudzik, Donovan, Sanchez, Breier, Murphy, Gordon, Hines) (Add. Ald. Hines as co-sponsor.) Approve, by Ald. Murphy. Prevailed. (Ald. Henningsen and D'Amato voting no.) 48. POLICE DEPARTMENT – Eliminate funding for 2 positions of custodial workers and 2 positions of HVAC mechanics for the 3rd District Data Communications Center. (Ald. Bohl) Approve, by Ald. Henningsen. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 49. DPW – OPERATIONS DIVISION – Eliminate the proposal for year-round garbage set-out. (Ald. Gordon, Breier, Dudzik, Sanchez, Donovan, Hines, Nardelli, Pawlinski) (Add Ald. Pawlinski as a sponsor) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato – 3. Noes: Ald. Henningsen – 1. Excused: Ald. Gordon. – 1. 50. DPW – OPERATIONS DIVISION – Restore Sanitation and Forestry to the 2002 organizational structure. (Ald. Gordon, Nardelli, Breier) (Remove Ald. Dudzik as a sponsor) Approve, by Ald. Murphy Roll Call: Ayes: Ald. Gordon Noes: Ald. Murphy, Hines, D'Amato and Henningsen – 4. FAILED 51. DPW – OPERATIONS DIVISION – Restore full salting but maintain the proposed reduction in plowing on side streets. (Ald. Gordon, D'Amato, Hines) Approve, by Ald. Hines. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato and Gordon – 4. Noes: Ald. Henningsen – 1. 52. DPW – OPERATIONS DIVISION – Eliminate funding for one Dump Truck (16 Yard Tri-Axle), add an equivalent level of funding for painting and touch up of the fleet. (Ald. Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen and Gordon Noes: Ald. Murphy, Hines, D'Amato – 3. FAILED 53. DPW – OPERATIONS DIVISION – Restore funding for one position of Sanitation Supervisor. (Ald. D'Amato, Breier, Dudzik, Hines, Donovan, Sanchez) (Add Ald. Donovan and Sanchez as sponsors) Approve, by Ald. Hines. Roll Call: Ayes: Ald. Hines, D'Amato and Gordon – 3. Noes: Ald. Murphy and Henningsen – 2. 54. DPW – OPERATIONS DIVISION – Restore funding relating to mowing and irrigation of boulevards. (Ald. D'Amato, Breier, Hines, Nardelli) (a) D'Amato – To restore position authority, FTE's direct labor hours, and capital project authority for boulevard irrigation. Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. Hines, D'Amato and Gordon 3. Noes: Ald. Murphy and Henningsen – 2. (b) To restore position authority, FTEs, direct labor hours, and capital project authority for mowing. Roll Call: Ayes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon. Noes:0 55. DPW – OPERATIONS DIVISION – Restore one position of Vehicle & Equipment Specialist and eliminate the proposed Vehicle & Equipment Repairs Manager. (D'Amato, Breier, Donovan) Withdrawn, by Ald. D'Amato. Reconsider by Ald. D'Amato. Department of Public Works – Operations Division Technical amendment to restore one position of Vehicle and Equipment Specialist and eliminate one position of Auto Mechanic Supervisor III. Approve as substituted, by Ald. D'Amato. Prevailed. 56. DPW – OPERATIONS – Restore large tract mowing (with City employees) and charge property owners 100% of the cost. (Ald. D'Amato) (A) Funds large tract mowing with city employees and charges property owner 100% of the Costs. Revenues are subject to recognition by the Comptroller. Approve, by Ald. D'Amato Roll Call: Ayes: Ald. Hines, D'Amato and Gordon – 3. Noes: Ald. Murphy and Henningsen – 2. Excused: Reconsider, by Ald. Hines. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Gordon and Henningsen – 5. FAILED. 57. DPW – OPERATIONS – Use City employees for weed and mowing code compliance violations and charge owners 100% of the cost. (Ald. D'Amato) Approve, by Ald. D'Amato. (His intention to be O impact. If it has an impact, Ald. D'Amato will take it out) Roll Call: Ayes: Ald. D'Amato Noes: Ald. Murphy, Hines, Henningsen and Gordon 4. FAILED. Excused: 58. DPW – OPERATIONS DIVISION – Restore funding for one position of Nursery Laborer. (Ald. Richards) Approve, by Ald. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED. 59. DPW – OPERATIONS DIVISION – Restore salting and plowing funding for non-arterial streets. (Breier, Dudzik, Sanchez, Donovan, Bohl) Approve, by Ald. Murphy. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 60. DPW – OPERATIONS DIVISION – Restore funding for street sweeping to 100%. (Ald. Breier, Donovan, Dudzik, Nardelli) Approve, by Ald. Hines. Roll Call: Ayes: 0 Noes: : Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED 61. DPW – OPERATIONS DIVISION – Increase the number of street sweeping routes from 15 to 19.(Ald. Bohl) Approve, by Ald. Henningsen. Roll Call: Ayes: 0. Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon – 5. FAILED. 62. DPW – OPERATIONS DIVISION (Capital) – Eliminate the consolidation of the South Repair Garage with the Central Garage and other repairs to Central Garage. (Ald. Bohl, Breier, Dudzik, Donovan, Henningsen) (A) Eliminate funding for the consolidation of South Repair Garage with the Central Garage and other repairs to Central Garage. (Ald. Bohl, Breier, Dudzik,, Donovan, Henningsen) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen Noes: Ald. Murphy, Hines, D'Amato, Henningsen and Gordon 4. FAILED. 63. DPW – OPERATIONS DIVISION (Capital) – Eliminate funding for the security card system for City Hall. (Ald. Bohl) Approve, by Ald. Hines. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon – 4. FAILED. 64. DPW – OPERATIONS DIVISION (Capital) – Eliminate funding for remodeling/office improvements on the 10th floor of the Zeidler Building. (Ald. Bohl) Approve, by Ald. Henningsen. Roll Call: Ayes: Ald. Henningsen – 1. Noes: Ald. Murphy, Hines, D'Amato and Gordon 4. FAILED. 65. DPW – OPERATIONS DIVISION (Capital) – Eliminate funding for new HVAC unit for the Common Council Chambers. (Ald. Bohl) Withdrawn, by Ald. Bohl. 66. DPW – OPERATIONS DIVISION (Capital) – Eliminate funding for remodeling of DER for office space and storage in preparation for moving the Fire & Police Commission. (Ald. Bohl, Breier, Dudzik, Murphy, Hines, Nardelli) Approve, by Ald. D'Amato. Roll Call: Ayes: Ald. Murphy, Hines – 2. Noes: Ald. D'Amato, Henningsen, Gordon – 3. FAILED. Excused: RECESSED: 5:15 P.M.	Pass	5:0
10/22/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/18/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: ALSO PRESENT: Laura Engan – DOA – Budget Director, Marianne Walsh – Fiscal Manager, Cassandra Patterson – Special Assistant Finance and Personnel, Wally Morics – City Comptroller LIBRARY Kathleen Huston, Taj Schoening, Judith Zemke, William Lenski, Jennifer Gonda, Angelyn Ward appeared. Ms. Gonda provided a brief budget overview, and Ms. Ward then presented the fiscal narrative also stating that the department has 64 vacant positions and the Proposed Budget decreases Milwaukee Public Library's direct labor hours by 56,232. Total operating expenses are $2,121,904 and increase of $70,606. Funding for equipment in the Proposed Budget is $2,384,810 and $1,130,000 is the estimated Reciprocal Borrowing costs. The Proposed Budget indicates that Milwaukee Public Library anticipates receiving $1,731,941, in total grant funding. In the 2003 Proposed Budget, the Comptroller's Office projects Milwaukee Public Library will generate $2,259,000 in Revenues. The Proposed Budget also provides the Library with $990,000 for capital improvement projects. The Library consists of the Central Library, twelve neighborhood libraries, and Mobile and Outreach Services. The Central Library serves as the resource library for the Milwaukee County Federated Library System. Ms. Huston stated Milwaukeeans clearly love their libraries. Their circulation as well as their patron counts are up. They have about 350 computers for use by the public. They began construction of the Washington Park library this year and look forward to opening it in Spring. The library foundation raised more than $800,000 this year to date. They are renovating the Wells Street entrance of the main library. She thanked the staff of the MPL including the Board, Jennifer Gonda and Angelyn Ward and Friends of the Library for their hard work this past year. There will be an emphasis on computers in the Library. They will be adding 25 more computers to the Center Street Library. They will provide additional computer training, expand literacy, career and job initiatives and continue to provide access to the current system through the catalogue. Ald. Murphy complimented the Library on their great work and what a great service it is. He asked about the theft rate at the libraries. Ms. Huston stated she thinks the theft rate isn't as high as people that check out books and don't bring them back. He asked about CD's and movies and whether that is pretty common to have them in the libraries. Ms. Huston stated they are careful to purchase movies at a rate that is good, as this is a very popular service and this is what people want to check out. Ald. Murphy stated he's not sure that should be a major function of the Library as that is strictly entertainment. Ms. Huston stated in response to reciprocal borrowing they have to get into the game if they want to compete. Ms. Gonda stated these videos bring lots of people to the library and many people that take out videos also take out books. Ms. Engan stated the issue of the role of that type of media is an issue that they did look at. Milwaukee spends lot less than lots of other libraries. They continue to work with the library on this issue. Ald. Murphy also asked about the changes in the bookmobile and what will be different. Ms. Huston stated the main thing is they will now have computers on the bookmobiles and will go into the community and serve the community in a different way. He asked about the hrs. of operation and which libraries were open longer hours. Dawn Malberg, extension services coordinator stated that they have 2 libraries, Capitol and Zablocki that are open 7 days a week, April through October (see exhibit A). Ald. Murphy asked what have they been able to do with the competitiveness of the suburban Libraries? Ms. Gonda stated the cost is going down due to the agreements. Our patron used is going up. Our users are borrowing more books. Recess: 9:40 A.M. Reconvene: 10:30 A.M. FIRE DEPARTMENT Acting Chief Dennis Michalowski, Acting Assistant Chief Jerry Frank, Deputy Chief Gloria Murawsky, Gregory Gracz, Robert Stedman, Sandra Rotar, Ald. Nardelli & Emma Stamps appeared. Ms. Rotar gave a brief overview of this budget, whereupon Ms. Stamps read from her fiscal highlights reporting the proposed budget provides $77,977,700 for the operating budget. It creates one Administrative Lieutenant to serve as an aide to the Fire Chief. The Fire Budget and Finance Manager and Administrative Captain positions are reintroduced in the budget. In 2003, 159 members of the fire department will be eligible to retire. Proposed overtime compensated decreases to $4,807,737. It provides funds to implement a Quint pilot program and create 2 Quint companies that will be located on the city's north and south sides. In the 2003 city budget , $462,000 was appropriated from CDBG reprogramming funds for the FOCUS program. The Milwaukee Fire Department expects to apply to receive $5,047,428 from grant sources in 2003. Minorities comprised 23% of the sworn personnel in the fire department. Women have represented between 4% and 5% of the sworn ranks. Pending Brotherhood of Firefighters litigation delayed a second planned firefighter recruit class in 2002. Acting Chief Dennis Michalowski stated they can be successful in implementing their proposed plan and will continue to have very good response time and will not hamper fire fighter safety in any means. Response of big vehicles to EMS runs, will allow them to respond to EMS runs in a manner that is different than they do now. Ald. Gordon asked about the 2002 budget eliminating a proposed Fire Budget and Finance Manager position. He asked them to discuss any changes in circumstance that warrant this matter being reintroduced in 2003. The acting chief stated they feel they need this area of expertise in their office. They feel if they had someone on board to do this who is very familiar with the working of the fire department they would be able to apply for grants for them and help them in streamlining. Ms. Engan stated the City will reap more rewards if they approve this position by bringing resources into that department. They do not presently have an expert in that field in their office. Ald. Gordon stated a new chief will be appointed before the end of the year and he feels the new chief should deal with this Ald. Murphy asked about the 2002 budget eliminating a proposed EMS Bureau Restructure that would have reclassified 3 Paramedic Lieutenant and 1 proposed Fire Budget and Fire Manager. The Committee recalls opposition from Local 215 on this matter. He asked them to discuss all changes in circumstance that warrant this matter to be reintroduced in 2003. The acting chief stated the paramedic response has improved. They have more paramedics in the field. The paramedics have been put at engine companies. One of the key elements is the time the paramedic arrives at the person. They feel this will improve the response time and ideally they would like to see a paramedic on every shift, every day. BLS is basic life support. ALS is advanced life support. Ald. Murphy stated it used to be that the MPD transported people to the hospitals and has the fire department looked at transporting people to the hospital. Should we look at buying ambulances instead of SUVs. The acting chief stated the department would support any amount of ELS transports they could have. When the current contract expires at the end of 2003, he feels this is something they should look at. If it is a BLS call, they call in a private ambulance to do the transport and the Fire Department gets nothing for that. He would very much support BLS transport, when the contract expires, by the Fire department. Ald. Murphy asked Ms. Engan about the possibility of buying some ambulances. Ms. Engan stated the whole issue of paramedic/ambulance service is a issue that will be looked at when the contract expires. She stated the answer is not yet known whether the City will take on the conveyance or they'll have all transports issued out. She does not feel it will hurt us by buying SUVs this year. No matter what happens with the study, the SUVs will be put to good use by the Fire department. In the August 27th memo of Acting Chief Dennis Michalowski, (Exhibit C) Ald. D'Amato asked if all of those position changes have been made. Ms. Rotar told him they have. Ald. D'Amato asked if the savings did take place. Ms. Rotar stated there is $3,000,000 being charged back to that budget. Ald. D'Amato asked about the reduction of 3 to 2 people on paramedic units. Ms. Engan stated they got a waiver from Milwaukee County to be able to do that. The Total Saving for Fourth Quarter of 2002 is $641,700. The acting chief stated basically it dropped the minimum amount of staff required for the day The proposal that they made in September for Car 15 is the position of paramedic supervisor, if that person was out or sick they would have anyone in that position for that day. The acting chief stated this Car 15, is a position that when it was instituted was a necessary position but at this time could be used in a more efficient manner. They feel they have enough managers on scene to handle that activity. They see the CAR 15 being an upgraded position to Administrative Captain on a 40 hour week which is cost-saving which coincides with the tasks that need to be done in administration is necessary. Ald. D'Amato asked how many times they have not filled Car 15 when the person filling that position was out sick or on vacation. Acting Chief Jerry Frank stated 68 benefit days till the end of the year. Ald. D'Amato talked about the significant change in the amount of the budget. He asked if we have seen any complaints in EMS dropping it from 3 persons to 2 persons. They have tracked the instances (exhibit B) and basically they have subsided and gone away. They have an opportunity because of people on the scene, they can take someone with them from the Fire department to help them out. In the County system, there are EMS teams in the suburbs that make the responses on the bordering areas (Wauwatosa, West Allis). They could see some changes next week when they meet. This is all in the discussion stages right now. Ald. D'Amato asked if in other suburbs do most of EMS teams run 3 members. The Acting Chief stated he couldn't find any other teams that have 3 members on the EMS team per unit. Ald. D'Amato asked Ms. Rooter about her memo from July, 2002, stating that perhaps more of these calls could go out to privates leaving more people available for truck and ladder teams. Ms. Rotar stated when you are dealing with critical patients the earlier you can get to them, the better their outcome. The dispatchers are reviewed by Milwaukee County, by the medical director. They do ask if they are doing things appropriately or could they do things differently. They will negotiating a contract with the county for ALS services. What services we will provide and what services they will provide. Ms. Engan stated the change in funding levels, the largest drivers behind that change are the way we fund capital funds. In addition when we fund fringe benefits, in 2002 a higher percentage was added. Ald. D'Amato stated a constituent asked him if he knew what a QUINT was. One of the things he thought was interesting was one of the things the committee asked about was using ladder trucks to EMS calls due to wear and tear on the vehicle. The Acting Chief stated they can have a 15 year old piece of apparatus that doesn't have many miles on it because it is in a station where it hasn't had that much use. It gets to a point where it isn't cost effective to use this equipment because you no longer can get parts for it. Ald. D'Amato stated however increased wear and tear does not reduce the life of the vehicle. The change with the SUV is not one that will provide a lot of cost savings. Ald. D'Amato stated he was told the minimum amount of people you should put in QUINT was 7 and we are contemplating 6. The acting chief stated he looked at 3 for engine work, 3 for ladder work. If you don't have 6 people on board because 2 of them are doing an EMS call, then the apparatus can only be used as a truck or a ladder. He stated the number is arbitrary. He feels 6 would be an acceptable number but no less. Ald. D'Amato stated if they had 7 or 8 on board, and two of them were on a EMS call, couldn't they always operate as both a truck and ladder. The acting chief stated he would not say never relative to this question. He stated the vehicles are being built so much bigger. The vehicle itself is not a major obstacle, it's developing the Quint operation. The two they have now (QUINT means five recognized activities that can be done)were bought because they were QUINT vehicles but were only used for ladder companies. They are aerial ladders they have buckets on the end. The third piece is used as a spare, the vehicle is old and is not acceptable to be used as a dual piece of equipment. He stated we have not wasted our money on these. They would function as ladder companies. Ald. D'Amato stated they would ask the new chief to work with North Shore to see if they could share some fire services. Ald. Hines asked about overtime. It is recorded under special duty time and why? The acting chief stated the overtime issue is depending on the minimum amount of daily staffing they need to run the department (family leave, vacancies, sick leave, vacations) are issues that contribute to overtime. It may be in the budget listed that way but they are the same thing. Vacancies play a big part in overtime dollars. Ms. Engan stated there is money for two classes next year. You are not doubling up on benefit costs by using overtime. The Acting Chief stated they were held up on starting their classes due to the lawsuit. As soon as the lawsuit was settled the class was started. They use history to gauge how many people they are going to lose due to retirements etc. Once the new list is established they can get in as many classes as they need to bring their numbers up. The CAD system is going on 12 or 13 years old. They originally expected 7 years out of it. After many meetings and discussions it was realized that a new CAD system would be appropriate. An installation takes 6 to 9 months, once a vendor is selected. Ald. Murphy asked how it inter relates with the MPD system. The acting chief stated they can exchange information. Ald. Henningsen stated 911 from a cellphone goes to the county and they only have 2 people to dispatch. The acting chief stated he doesn't know if it can be corrected. If you're on the freeway going 60 miles an hour, by that time you went through three cities. Ald. Henningsen asked if we have evaluated the system to see if our residents are at risk. The acting chief said he can not evaluate the county system. Ald. Henningsen stated we have lots of changes purposed and we appreciate those efforts as they do lot to hold the line on costs. He stated this is a $70 million budget and our total tax levy is $190 million. A pumper is an engine and a ladder is a truck. In 2001 we recovered about $500,000. We recover about 4% because that is our share. The county gives us the grant and then they do the billing. In 2001 they (county) billed $8 million in charges, the payment they received back was about $3.9 million (Exhibit D). In 2004, the county would pay each municipality only what they receive for their transports. Ald. Henningsen stated he was at the county in 1997 when this was started and he has said for a number of years this system can no longer be a Cadillac. He stated the inner city gets no sleep. He has a lady down the sleep where they gave her a case of inhalers because she called 911 whenever she ran out of inhalers. Ald. Henningsen wants to know what they are going to do to bring efficiencies to the fire department. The acting chief stated dispatchers can only dispatch according to priority by whatever information they receive. If they are going to error, they error on the side of safety. Initial training period is six months and they get continuous training. Part of the argument to this entire thing is you call your doctor and your doctor knows you, he will give you a prescription over the phone because no one wants to take the chance of lawsuits. Could we put paramedics on our first response ladder trucks. That way the paramedic could make the determination if this is going to be an EMS situation. The acting chief stated they have 9 paramedic first responders. Ideally, they'd like one at every engine company for every shift. We have 37 engine companies. A firefighter gets a 5% increase if he also becomes a paramedic. The acting chief stated he would be in favor of any incentive to get more paramedics. Ald. Henningsen asked for a budget AMENDMENT prepared to put first responders on the ladder trucks. Ald. Henningsen stated we could have a dispatch system in place that tells how many times you have been there in the last year. Ald. Henningsen asked how do they track the use of equipment during the day. The acting chief stated they track by station, location call etc. Ald. Henningsen asked if the department has ever considered not staffing some of the Fire stations during the day. The Acting Chief stated they have looked at this continually since the CAD system information became available. Most of the time you are looking at a average or a trend and not a reality. You start short circuiting the number of people you have on a rig, you start compromising the safety of firefighters. He stated if you wanted to do that, it would be more appropriate to close down a station. We have 281 firefighters working during the day. Ald. Henningsen asked if we could look at that again. The station houses were located historically and not much to do with efficient location. What would the impact be on the 16 ladder companies being cut by one ladder company? The acting chief stated they can do whatever and argue whatever you are starting to compromise and for every dollar cut you are also starting to impact and is not necessarily good for the fire fighter doing the job. If you remove one piece of equipment, it's a reduction in response time. Ald. Gordon asked about the Budget and Management office proposing eliminating 1 Deputy Chief position. What will happen to the person currently holding the position? What personnel will perform those duties, should the 2003 budget include the elimination of 1 Deputy Chief position? What current duties should not be performed by non-sworn personnel and why? The acting chief stated when the new chief is promoted there will possibly be a vacancy for deputy chief. If that didn't happen, the new chief would be able to appoint who they want. Mr. Gracz (Local 215) stated both the department and budget office are confused with the numbers. He stated one reason we were successful at the Capital in continuing shared revenue was because of the Fire department and the 9/11. They are a service organization and they provide good service. When you are waiting, a minute could seem like a month. You want the person in the field that is delivering the service in the field. Local 215's position is all this money should be kept in the budget as it is needed to provide good service. There is no logic to any cuts. It was just a way to eliminate money from the budget. Car 3 in the field is a very important function. A deputy chief relies on car 15 to do the triage or flight for life. In the spirit of cooperation, they have a service that is charging. The costs have been going up and the amount collected has basically been half. They have to satisfy Local 215 concerns; what they are going to do with the people in those positions. What they are going to do to satisfy members that the functions of Car 15 will be performed in the field. The only way they can get out of this is if the municipality submits a written request to be waived from the request and submits a letter of support from the bargaining unit that supports this. Another portion of 1710 states every chief should have a driver. None of the chiefs have a driver right now. If you are going to look at 1710, they want 27 positions added to this budget. The Quint idea is a reduction in service. If you are going to cut service, tell the citizens and tell them you are going to take out this truck or this truck. Don't try to tell them you are not going to cut service because you are. Delafield has a volunteer fire department. A Quint is perfect for something like that, getting a cat out of tree or a garbage fire. The only place you can get an argument for a Quint is from a Quint salesman. Fire service hasn't changed in years because you still have to put out a fire. It is a labor intensive job. If you eliminate people you reduce service. Quints are not functional. If they are going to be an engine, they'll be an engine. If they are going to be a truck, they'll be a truck. The more runs you get, the more maintenance you'll need. As far as paramedic staffing, we're running with 3 on a paramedic rig. If you don't have that 3rd person on the rig, you'll need to get that 3rd body from somewhere. They already cut 8 positions a day. Those eight positions save you $1,831,142. Ald. Nardelli stated when you start looking at the ALS contract beyond 2003, he hopes he will be included (Chair on Public Safety/Ambulance Service Board) and make sure they get the most for their buck. It doesn't make any difference what type of vehicle they are driving. Sometimes dollars drive our train, but when we it comes to EMS, Fire and Police, he hopes we look at these very carefully before we make any kind of cuts. He feels we should wait until we get a new chief before we decide how we staff the Milwaukee Fire Department. Ald. Nardelli asked about Quints with only 4 people. The acting chief said they would be expected to act as an engine and a ladder with only 4 people. They would do the same thing as any other 4 person crew did when they arrived at a fire. He stated he had a concern about the Quints, that the maintenance of one of these vehicles would be so expensive that you would be better off with 2 pieces of equipment. He believes Quints are strictly for reducing staffing levels. We have to provide the service people deserve and people are willing to pay for police and fire services every single time. Ald. Murphy asked if the Milwaukee Fire Department takes over more responsibilities and asked what the medical director thinks about privatizing the service. The medical examiner, Ronald Pirrallo, stated in regard to triage, the first link is to be able to provide help. The response the citizen needs is what is taken by the dispatcher. That is why they send in the first engine company very quickly. The first people that can get to the scene in every area of the City is the fire department. There's always a question as to who should do the transporting. The one that does the transporting receives the fee. Having one provider makes sure there is continuity of care. The reason we got out of transport with the fire department was the cost of BLS equipment needs on the rig and the cost. It is very expensive and the city could not afford it. You have to look if it is best provided by the privates or the fire department. Ald. Murphy stated it is not accurate that it would cost the City more to provide the service. He stated it has to be looked at. We don't know that. There is a lot of money out there being made. If there wasn't we wouldn't have so many private ambulance companies. Recess: 12:50 PM Reconvened: 1:40 P.M. POLICE DEPARTMENT Chief Arthur Jones, Asst. Chief Edward Stenzel, Dep. Insp. Sucik, Barbara Butler, Philip Blank, David Schroeder & Mark Ramion appeared. Mr. Schroeder read from his budget highlights. Mr. Ramion then gave his fiscal overview stating that the 2003 proposed police budget is $169,072,418, which includes 2,952 positions, the same number of positions as the 2002 budget. The Capital Expenditures in the proposed budget are $4,571,793 and overtime for 2003 is increased by 24%. 162 officers have graduated from the Safety Academy, to date in 2002. They are budgeted for two police classes in 2003. In 2003, 172 sworn members will be eligible for retirement. MPD anticipates receiving $400,000 in CDBG reprogramming funds to pay for officers' overtime when patrolling in A Neighborhood Strategic Planning Area. MPD is estimating that $11.1 million will be received from various grant sources in 2003, funding 30 positions, in whole or in part. The Chief read from his report relative to overtime. As he managed to save money the Council kept cutting his budget. 2002 court decision increased the court overtime amounts. $9.2 million was spent on overtime in 1996 by the previous Chief. The Chief has received numerous requests for police officers. The officers in the academy will not be ready for the street till February 2003. The Police Department did not create the City of Milwaukee's fiscal problems. In 2002, this will be the first time the Chief will request a contingency fund transfer. Car maintenance fund is over budget. The council decreased the amount in the 2002 budget available for new autos. Both citizens and alderman have expressed satisfaction with the Chief's efforts. The Police Department. has been able to increase funds available to the Police Department. Parking citations have increased 24%. This will translate into a city revenue increase of between $2 and $3 million over last year. The Council refused to pass an ordinance that would allow the Police Department to charge for its services (Bradley Center). DPW has credited MPD with $86,000 of over charges year to date. Every year since Chief Jones became Chief, he tried to do more with less. Ald. Henningsen asked in the year 1992 did they have as many filled positions as they do right now. We have as many filled now as we did ten years ago. How many officers are working all day long. The Chief replied approximately 1/3rd. The Chief replied if they want to sustain any given beat with one officer, it is calculated that you need 2.8 officers. You have to factor in comp. time, vacation and sick time. Ald. Henningsen stated you have to continuously look at the data to see where the additional time is going. Most officers are scheduled for a 5 –2, 4-2 schedule biweekly, which means 5 days on, 2 days off, 4 days on 2 days off. Ald. Henningsen asked if there was a way the Comptroller could get this information. The Chief replied yes. They all have codes, however, he feels they can better deal this and better judge it on any given time with their new system. Ald. Henningsen asked how they use the CAD system to judge. The Chief replied the system is 15 years old and every time they make an inquiry it slows down the system. They determine the amount of time it takes to respond to calls 1 through 4. They are purchasing a brand new CAD system that hopefully will be in place by June, 2003. Ald. Henningsen asked if it will be able to tell how many calls they get for any one given address in a certain period. The Chief replied they can get them now, and that is how they get their nuisance reports. When more than 2 cars or more than 4 officers are sent to any one location, a sergeant is automatically sent to that location. The $73,000 is used for SAS fees and maintenance for hardware and software fees that they are charged for using their systems. Ald. Henningsen stated we allocated money for the COMPASS program and now there is a dispute going on because they have exchanged letters with you and you've written back that you won't address it. The Chief states he has looked the data and his command staff has decided that he should not divulge address information on crimes. If COMPASS wants the information, they should ask for a open records request. The Chief doesn't know what is going to happen with the information after he disseminates it. Ald. Henningsen asked the Chief if he can't edit out the information he doesn't feel should be given out. The Chief applied for and received the COMPASS grant and the Mayor's office took the program and the police budget director into his office. Ms. Engan stated the Grantor wanted to make sure the grant had a high level of visibility and that's why they moved it to the Mayor's office. Ald. Gordon asked about the recent tragedy with the Charles Young Jr. family and making residents feel sure and commended the Chief for the decrease in crime in the Metcalfe Park neighborhod. Some of the residents expressed a concern with the lack of police presence. They see the police officers, they see the squad cars, but in many instances where you see the kids, past curfew, in large numbers and the squad cars drive by. Sometimes when they stop as soon as they leave the kids re-assemble themselves. The Chief replied that he told the Captains at the last command staff that if they don't pay attention to curfew violators, parental responsibility citations and truants, the command staff will hit the street. 26 curfew citations were issued yesterday and 40 truants were cited yesterday. Ald. Gordon asked about parental responsibility. The Chief stated there is an ordinance for parental responsibility, basically, do you know where your child is? They are going to take that extra step to see if that parent should be cited for parental responsibility. Ald. Gordon asked if the Chief could give some totals in year to date enforcement of these citations. The Chief stated he is a member of the Mayor's Commission on crime and after it made it's report, it no longer exist. They have meetings that are similar to town hall meetings, where other City forces are also there. After the meeting takes place, the Chief gets a report back on the following Wednesday. If something immediately needs to be addressed, he is informed right away. They have a Safety Coalition meeting once a month also and they set goals and programs. Their goal for next year is try to find a job for every young person in Milwaukee that wants to work. Ald. Gordon stated there seems to be a interest in the faith based coalition to provide safety for young people. The Chief stated he welcomes, begs and pleads to get anyone that is interested to attend (more than 1,000 people participated) with no media in attendance. They are working very hard to get a response unit that will be able to work with the people and still maintain the integrity of the Police Department. Mr. Schroeder stated the department has $3.2 million in grant funding. The Chief praised Senator Kohl for all his help in getting federal funding. Ald. Hines asked if two classes were sufficient for all the vacancies and anticipated retirements. The Chief replied no. He feels they need at least 3 classes. They have a close to 40% decrease in members leaving the Milwaukee Police Department. Ms. Engan stated the Mayor previously stated that once we saw what was happening with State Shared revenue, it may be possible to have a 3rd police class. There is no money in the budget for it at this time. Arrests are up significantly this year. Last year at this time we had 100 homicides and this year we have 88, and he strongly feels that is nothing to brag about. Ald. Hines asked about custodial services being eliminated at the police academy. The Chief stated they had 7 maintenance employees and now in this budget there will be 4. The building has not gotten smaller and the Chief wonders why they should be responsible for cleaning a building that not only is used by the Police Department, but the Fire Department as well with only 4 maintenance employees. The Chief feels that whoever did the analysis is comparing apples with oranges, because they are also a regional training academy. This building has lots of traffic. It is used in the evenings by fire personnel, police personnel, community groups and if it took 7 people to clean it before, how can we clean it with 4. Ald. Breier stated she used to have bike police in her area and she hasn't seen any. She wanted to know if there is anyway they can have at least one bicycle police officer in each of these locations. The Chief stated yes on a part time basis and perhaps one on a full time basis. The captain makes those decisions. He allows the captains on any given day as to how well they performed and how they deployed their officers. The Chief asked Ald. Breier to address this with the captain and he would also address it with the Captain. She also asked about possibly having more block watches in the area. The Chief stated he will have an officer give her a call and do whatever they can to help out in the area. The Chief stated they have done outreach with Father Dulick. They will get in touch with Ald. Breier, stating this is a citywide coalition and not a north side coalition. Ald. Murphy stated one of the concerns from the Public Policy Forum is that clearance rates have dropped for the City. The Chief stated that is not an accurate statement. The Assistant Chief stated in 2001 they were at 26%, in June 2002, they were at 17.5%. The Chief stated they had a 20% increase in their clearance rate for violent crimes. The Chief stated today he was briefed on burglaries on the southside. The person indicated that because of their drug habit they were responsible for 10 burglaries a day. Ald. Murphy asked what we have been doing to decrease drugs in the City. The Chief replied HIDTA concentrates on high level investigations (wire tapes) and what is effecting the quality of life is street level drug dealers. They have seized drugs and money and have been extremely successful. Their arrests are up. However drug dealing is extremely profitable. It will take all of us and a mind set of the people that live in the neighborhood. The Chief feels that people can not sell drugs or have prostitution in the neighborhood without having the neighbors know about it. People have to not want that activity in their neighborhood. Ald. Murphy asked if the criminals are getting the message that if I rob a grocery shop with a gun, I'm going to be sitting in a federal penitentiary. The Chief replied they have. Ald. Murphy stated he wrote the Chief a letter and asked if he will be getting a response. The Chief replied he has the responses and is prepared to answer them. Ald. Murphy asked if they have any plans for the 3rd street station. The Chief replied that over time they probably will not have any use for that building. As to whether or not it can be used for storage for the Police Department or some other unit, maybe it could be used for storing some documents. Ald. Murphy asked the Chief to talk to HIDTA. The Chief replied it's an old building that needs lots of work. Ald. Henningsen asked if any rules of the Fire and Police Commission the Chief would like to have rescinded. The Milwaukee Police Department Rules and Procedures says any rules of the Fire and Police Commission, can be rescinded by the Common Council. The Chief replied he would have to look at them, but can't think of any at the time. Ald. Henningsen asked if we started a gun buy back program, the Police Department would have to check them out and see if they were used in a crime. The Chief said they would. Ald. Henningsen stated that during the next year we should look into designing the best buy back program we can. Ministers are saying grandmas, aunts etc. are willing to turn in guns, but they do not know if it was involved in a crime and do not want to get the grandchild or nephew/niece. The Chief replied he'd certainly encourage them to turn in the guns. Ald. Henningsen asked about the Chief's directives to the captains about neighborhood foot and bicycle patrol. The Chief replied he asked the captains were they are effective and what is the most efficient. Ald. Henningsen asked how they measure. The Chief replied to some extent they can tell by the area of satisfaction but they also have to be effective. If an officer is walking down the street, he can not respond as quickly as an officer on a bike or in a car to something happening several blocks away. Ald. Henningsen stated he doesn't have a problem with 27th and Kilbourn when there is a police officer there. They go home. The Chief replied "he'd like to think they went home, but they probably went some place else". He asked the Chief why he needs a printing shop. The Chief replied he uses more documents and more forms then the rest of the City combined. They print everything in house, other than ticket books. Ald. D'Amato asked about the COMPASS issue. Is the information that is requested available through open records request? The Chief replied it is. Ald. D'Amato asked if this is an Open Records Request why we can't give this information out. The Chief replied they want this information instantly. He is not prepared to give this information instantly. The Chief stated that IF COMPASS is not happy with the response time, they could ask for it in an Open Records request. Section 62.50 states the Chief is the Custodian of the records. The Chief feels that the records of the Health Department would not be released without the Commissioner looking at the records to see if they should be released. The Chief feels its his responsibility to look at any information released by the Police Department. The Chief stated he has to do what he has to do as the Chief of the Police. The aldermen can ask the Fire and Police Commission for whatever information or whatever directives they want. Ald. D'Amato asked about overtime over the years. Ms. Engan stated they do not keep in department budgets money they do not feel will be spent. When it comes to 2003, the Budget office took the number, $9.3 million the department requested and the Chief indicated it was a number he could live with. The Chief stated he had to use the overtime to put the officers on the street to police the City of Milwaukee. The Chief stated he has to respond to what people are making demands for. For example, cruising, he spent a lot of officer time and money dealing with that problem. When the president came to town and the All Star game, the police had to provide service. Ald. D'Amato asked if we double of the amount of officers will we increase the crime by 50%. The Chief said he could try that. Ald. D'Amato asked how we justify overtime if we can't tell people what is happening? The Chief said it could have had an impact. We don't know. The Chief said Ald. D'Amato can tell his constituents that the officers where out on the street doing the duties the Chief asked them to. They do not work for free. They are improving the quality of life. In 2001, we had 395 disciplines and it continues to grow each year. Ald. D'Amato stated he is concerned about this. The Chief stated he investigates every complaint that is lodged against a police officer. The Chief stated he doesn't have the information. He stated if you ask him for the information, he will provide the information. Every officer has the obligation to familiarize themselves if the rules and procedures of the department. The Chief stated he will provide the information. Ald. Murphy asked the Chief what conclusions the general public should draw from all the disciplines in the Fire & Police Commission. The Chief stated there was no internal procedures in the past. The Chief makes a determination whether he should discipline those officers. Rarely does a complaint come from an officer in internal affairs. Possibly, maybe the command staff is making sure the police officers are doing their job. Ald. Murphy states he hears from the police officers on the street they feel they are being micro managed and will not take any initiative for fear of being written up. The Chief said he should ask his friend and buddies the specifications. (Ald. D'Amato excused at 4:15 P.M.)(Ald. D'Amato returned at 4:30 PM) Commander Meyer read his answer to the questions asked by Ald. Murphy. Parts of the CAD system is running now. They have had extremely good results with what is up and running. They have an established time schedule of June of 2003 to have the CAD up. The total budget to implement this thus far is $17 million, much of which is grant funded. Ald. Murphy asked if we have enough money in the budget to complete this system. Commander Meyer stated they do. They have not asked for any money for this project in this budget. They get a break for a year while they are under warranty. Ald. Murphy asked if they are coordinating with the Fire Department. Commander Meyer stated they have had a lot of communication with the Fire Department. Ald. Murphy asked how many officers would be transferred for this project this year. The new 911 equipment they have is not compatible with the CAD. Ald. Henningsen stated he asked during the Fire Department's budget will there system disconnect when you call 911 on a Cell phone and it goes to the county where they only have two people answering those calls and half the time you get a busy system. Commander Meyer stated once there system is completely up they will be able to take these calls. The system they are putting in place will be able to handle these calls. The system is capable of receiving these calls and mapping them. Ald. Henningsen asked how long it will take ten years. Commander Meyer stated no. The County wants to continue to handle this. Ald. Sanchez asked about the 911 service and he understands there is a high turnover and many of them work 12 hrs. a day and are gone in a few months. The telecommunicators, other than from cell phones, take the 911 calls. The Chief stated it was not a problem he or Commander Meyer are aware of. Ald. Sanchez asked if 911 handles Police, Fire and County. The Police dispatchers handles all the calls except those made from cell phones. If it is a Fire emergency, it is transferred over to the Fire Department with the Police Department operator still on the line. Ald. Sanchez asked about speeding tickets. He said he saw an officer issuing speeding tickets. He said he was told that was because the people in his area do not pay speeding tickets. The Chief replied he'd like to know who that officer was because those are the matters he may issue disciplines for. The Chief replied he has an officer in every district with radar everyday. Ald. Sanchez stated he talked to a tactical officer and the officer stated that they are told not to respond to gun shots for ½ hour. The Chief replied this is not true and no officer in the City has ever been told that especially a tactical officer. The Chief stated any call for shots fired or any crime in progress is a priority one call. They try to make a determination as to where they deploy officers. District 2 and 6 would not amount to the same number as district 3, 4 and 5. Lot of these cars are staffed with one person. The Chief replied in the Cad system they pre determine what type of call should be a 1 or 2, 3 or 4 person response. Ald. Sanchez stated he has been going to meetings in Ald. Gordon's district and things he hears there he hears in his district. Lots of people wonder where are the police. Ald. Sanchez asked what they tell the citizens. The Chief replied depending on who is there and who is making the complaints and when he asks them to remain there and give him more information after the meeting is over, they are not there at the end of the meeting. Sometimes he finds out that information he is being given is true and that's how he decides how to deploy officers in those cases. Ald. Sanchez stated the problem he is having is he is on his 3rd Captain. Currently he has Captain Williams and he wonders how often these changes are going to take place. One Captain was promoted and Capt Clark wanted to be sheriff. Capt. Fuente wanted to fill the vacancy in criminal intelligence agency. The Chief stated he has no current plans to transfer Capt. Williams. Ald. Sanchez asked if we are doing anything to retain officers in the Police Department. The Chief replied he doesn't see officers leaving the MPD at a great rate. We are a younger Police Department. Ald. Sanchez feels that we are the university of police and after the officers get trained, they leave the Police Department after 3 or 4 years. The Chief replied that is not the case. The Chief handed out a Median Squad Response Time for August 2002 (see exhibit B). Priority 1 – most serious, crimes in progress, death or great bodily harm Priority 2 – family trouble where there is no violence Priority 3 – criminal damage to property, some thefts Priority 4 – came home and lawn furniture was stolen. Ald. Henningsen asked about cameras in the transport vans and what are the costs. The Chief stated there should be an officer in the back of the van. Ald. Henningsen asked what they are doing in the training of officers to reduce the number of lawsuits on occasion by police conduct. The Chief said that would fall into the failure to learn the rules and procedures of the department. The Chief stated wrongful death is almost always filed when someone dies in police custody. Ald. Henningsen asked about officers that speak Hmong or Lathonian. He asked if we could hire some civilians that could speak that language. The Chief replied they pay over $10,000 a year for a service and the Chief stated they are trying to recruit officers. The Chief replied if they want to hire a civilian to sit there waiting for a call from a Hmong or Lathonian speaking person that is okay with him. The Chief stated the items he has in his budget he needs to run the Police Department. Mr. Garland stated he has an issue at the police academy and he understands they are proposing 4 custodians in the Police Department budget as custodians. The Chief stated that is not what he asked for and he did not ask for those positions to be transferred from the Department of Public Works. This came out of the Budget office. Ms. Engan stated the reduction from 7 positions to 4 positions was looked at from industry and the size of the building. The Chief asked that they look at usage. Mr. Garland stated this is changing of established work. No notification was given which is a violation of the contract. They should be given an opportunity to sit down and discuss this with the department and the impact. He understands how in these hard times we have to work together. He finds it difficult to understand how 4 people can do the work that it took 7 to do previously. They contract and sub contract out but do this knowingly with all parties involved. Ms. Engan stated this was discussed before Mr. Garland. The Chief stated they have not been getting the bang for their buck from the municipal garage. They have not been efficient. They have constantly talked to the managers at the garage on how quickly they can get those squads back on the road. There is some routine maintenance that can be done cheaper on the outside than having them done at the municipal garage. Mr. Garland stated he has been working with the Chief, so they can sit down and remedy this situation. Those conversations continue.	Pass	5:0
10/16/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: ALSO PRESENT: Laura Engan, Marianne Walsh, Cassandra Patterson, Wally Morics TREASURER Wayne Whittow, James Klajbor, Katie O'Sullivan, Terri Gabriel & Greg Hagopian appeared Ms. Sullivan read from her budget overview which shows a decrease of 2% from last year's budget. Ms. Gabriel gave fiscal presentation stating total operating expenditures in the 2003 Proposed Budget are $3,023,860 a decrease of $103,040 compared to $3,126,900 in the 2002 Budget. The proposed budget provides $355,025 for General Office Expense, an increase of $21,120. In 2003, the Treasurer's Office proposes to use the Kohn Law Firm to collect delinquent taxes prior to pursuing legal action. The Treasurer's Office expects its rate of return on investments to be 1.86% in 2003, a decrease of 1.89% points compared to 3.75% projected in the 2002 budget. It also includes $9 million for the County Delinquent Tax Fund. Mr. Whittow said that the enforcement section was reviewed and a lot of the duties and functions of that section were transferred to other areas of the department, resulting in a reduction of 4 jobs. They are in effect, eliminating 7 jobs and creating 3, resulting in 4 fewer positions in this office. Alderman Henningsen's comments during the budget hearing were an impetus to these changes as a result of his questions related to in personam actions. As a result, the department has increased in personam actions for delinquent property taxes, resulting in less work for the department and better results. Their services will not be cut, but personnel will be working harder as personnel pick up responsibility for more collections. The department is still doing in rem actions for those collections which were not successful through the normal process. The city does not need to take control of more properties, since there are resulting in maintenance costs, so he supports going after the person, rather than the property. Ald. D'Amato asked Mr. Whittow his opinion about the tax-intercept program (see City Attorney memo of 10/3/02 – Exhibit 1 and City Attorney memo of 1/14/00 – Exhibit 2). Mr. Whittow noted that a social security number must be attached to the delinquent-tax property. Mr. Greg Hagopian from the City Attorney's Office came to the table and mentioned that the city might be able to assemble the social security numbers with a minimum amount of additional work. The state law, however, does not currently allow a city to intercept money for tax-delinquent property, and perhaps modify the law at that time to obtain social security numbers. The Municipal Court already uses this program. The Treasurer's Office gets 99.5% of the levy paid; collects 85-90% of delinquent taxes. In a pilot project, as of June 2002, 1,600 parcels that can be enforced (2000 taxes) at a cost of $1.8 million – Kohn has collected almost 40% of the principal and approximately 35% of the accounts have been cleared up, without taking legal action. Ald. Henningsen would like to require that the owner also be required to pay the demolition costs for in personam actions if the property is in poor condition. Mr. Hagopian said that a receiver can also be appointed, who would order repairs or demolition on the property. If the property is demolished, that cost then goes onto the tax bill, which can result in an in rem action. An in personam action, according to Mr. Whittow, affects the individual's credit rating, which is why it is very effective. Ald. Murphy expressed concern that the Kohn Law Firm may be handling only the easiest cases, but Mr. Hagopian and Mr. Whittow noted that the city had been pursuing these owners, but unsuccessfully. Kohn will issue a report once the test pilot is over. Mr. Whittow noted that going with fees for a banking service contract is the most cost-effective way to go DELINQUENT TAX FUND W. Martin Morics, Dennis Yaccarino & Terri Gabriel appeared. Mr. Yaccarino gave his budget highlights noting that the purpose of this account is to absorb losses in the sale of delinquent tax properties, and Ms. Gabriel followed with her fiscal report. As of December 31, 2001 the City had 2,691 tax deed parcels, with delinquent taxes valued at $14,496,490. In 2003, $1 million will be dedicated to the Delinquent Tax Appropriation Account. In addition to In Rem Foreclosures, state law now allows In personam actions against delinquent taxpayers. This new law places the delinquent tax liability with the individual rather than the property. This account is a cash appropriation on the tax of $1,000,000. The goal of the city is to sell property at costs, but sometimes the property may not be worth its back taxes or other costs associated with the property and its sale. The account amount is based on historical data. Marty Goldstein, a consultant to the city, does have a program to catch potential "property flipping" schemes. Ald. Murphy would ask that alderman be notified of properties being potentially flipped within their districts. Mr. Hagopian will ask Mary Reavey, City Assessor, to do that. HEALTH DEPARTMENT Dr. Seth Foldy, Bevan Baker, Yvette Rowe, Jennifer Gonda & Mark Ramion appeared. Ms. Gonda gave her narrative of this budget noting a 4% decrease in the departments' budget from last year. There is an increased level of funding for lead abatement, as well as increased funding from Community Development Block Grant Funds for this program, in addition to CDBG funding for communicable disease programs. Mr. Ramion then read from the fiscal highlights. The Milwaukee Health Department 2003 proposed budget is $13.8 million, a 3% decrease from 2002. They anticipate receiving approximately $15.4 million in new and continuing grants in 2002. Grant funding represents approximately 52% of MHD operations. Occupational Health services are proposed for transfer to DER. The Teen Pregnancy Prevention Program Consortium grant program funding has come to an end. Public Health Nurses remain the single largest classification vacancy in MHD representing 20-25 unfilled positions. New strategies have been implemented in 2002 in order to attract more nurses to public health nursing. The public health clinics will be reorganized in 2003. 2003 anticipated revenues for MHD are $2.176 million, a 4% decrease from 2002. The budget includes $1,129,700 for Capital Improvements for exterior maintenance, mechanical systems upgrades, building maintenance and a Client Tracking System. Commissioner Foldy noted that the O&M budget is actually less than the 1992 budget from 10 years ago. The Health Dept. has made considerable progress – a 60% reduction in short-weight sales, reductions in syphilis rates, increased health-insurance rates, decreased incidents of lead-poisoning in children, focusing on critical food-safety violations, and reductions in sexually transmitted diseases. The department is working on goals for 2010 in reducing disease and risk-factor rates in the community. The department has focusing on one west-side neighborhood ("Making Connections") as a pilot program to see how its programs affect the community. Preventive health care and lead-poisoning prevention and treatment result in savings to the community on a personal level. The downtown health center was closed and moved to the near west side, where the epicenter of sexually transmitted diseases (STDs) within the city is located, moving occupational health to have more of a city-wide program, creating a position of clinic operations manager to check on billing and reimbursement, creation of one-stop shopping, and moving, in an industrial way, into day care. The department cannot continue to reduce its professional staff; the department also has a contract with the Professional Nurses' Council to recruit new nurses to the department. The department is relying less upon property taxes and more upon grants, fees, billing institutions for care (Medicare, Medicaid) and contractors, resulting in a less-predictable revenue stream. Ms. Gonda will provide a spreadsheet to all committee members that lists the 2010 goals and the level that the city is currently at. Ms. Gonda has also prepared a list comparing the health department grants from 2002 and 2003; committee members will receive this today. Ald. D'Amato praised the department for finding revenue sources that are not property taxes. Commissioner Foldy said that the chief challenge of the city is to overcome health disparities between minorities and whites and the second challenge is to prepare youth to lead healthy lives through prevention and education. The specific local health concerns are the rates related to sexual activity (teen pregnancy and sexually transmitted disease), injuries that occur in the home and asthma, and citizens' access to primary health care (early care and vaccination). The Teen Pregnancy Program is wholly funded through a 6-year grant program, whose funding is now ending. The Program was created to function as network assistance and to disseminate information related to teen pregnancy. Comm. Foldy noted that for STDs, every dollar spent, results in a savings of $12. For chlamydia, for every dollar spent, $45 is saved. In 1996, 2/3 of pregnancies in the city of Milwaukee were intended (compared to 1/3 on the state level). As part of the Health Care Task Force, Ald. Murphy feels that Aurora, Convenant and Sinai need to be challenged to do more related to teen pregnancy prevention and other health issues facing the community. Commissioner Foldy needs to talk to the major healthcare facilities to contribute money to these efforts. Ald. D'Amato concurs and notes that big goals need to be set. There are 8 auxiliary nursing positions that are vacant, in addition to 13 district-nursing positions that are vacant. If these positions were to be filled, the money would need to be found to fund these positions. Comm. Foldy believes that the salary for beginning nurses is not competitive and the residency requirement also hinders recruitment and there is also a changing culture, moving from one-on-one service to target audiences in tougher neighborhoods. Ald. Henningsen would like to see the number of citizens served at each facility. The department has 3 health centers (housing food inspectors, immunization clinics, housing nurses who work in the community, and the WIC program). Ald. Henningsen would like to know how many people (unduplicated) are served, how much do the centers cost and what is the cost-per-person? There is a Shared Services Agreement that provides $870,000 to the Health Department and funds 15 full-time positions which offers a program at middle schools and high schools offering students access to nurses, health screenings, checking of food preparation services, diabetes and asthma care, violence-prevention programs and other health services. The $800,000 is also matched by a federal grant. There is no long-term coronation of health services to students, as it changes as each Milwaukee Public School's superintendent changes. There are 16 nursing positions authorized for Milwaukee Public School services. The health services are for those who cannot pay for services or cannot navigate the system, perhaps due to a language barrier. The department does encourage individuals to get private health insurance, rather than using city services. The health department does subcontract with HMOs to get reimbursement for vaccinations and lead testing. The Client Tracking System allows the department to bill third parties for treatment, as well as the location of patients' records, linguistic challenges and which nurses are already working with which patients. The hope is that the System will result in greater efficiency as nurses will be traveling less. The old Tracking System is no longer being supported by the city because the software is obsolete. The Health Department is now beginning to emphasize the use of contraceptives and barrier protection as a means to reduce teen pregnancy. The department does not need more dollars thrown at a problem, but more action thrown at a problem. In the event of a public health emergency, there are planning processes going across federal, state, hospital and private organizations/provider lines to coordinate efforts and information. Food inspection, according to Comm. Foldy, may be more time-intensive than in the past as the inspection standards change. The city focuses its efforts on prevention, but does provide services to individuals who may not be able to pay for the health insurance offered through work, resulting in public health services providing services because of deficiencies in the private health insurance industry. Mr. Baker said that the Isaac Coggs clinic has had considerable debt and internal issues, but they have made considerable progress in those areas. The city acts as a partner with the clinics through its contractual services. The challenge will be to provide services as funding is decreased and to address disparities among community clinics and clientele. The department maintains 5 fairly old buildings and, for 2003, has requested fire alarms for the buildings as well as interior and exterior accommodations for the disabled, tuckpointing, replacing boiler systems and improving the elevators. Recess: 11:42; Reconvene 1:40 p.m. DEPARTMENT OF NEIGHBORHOOD SERVICES Martin Collins, Bernie Mielcarek, John English, Eric Pearson &Angelyn Ward appeared. Mr. Eric Pearson presented his budget overview, and Ms. Ward then read her fiscal summary. The net authorized positions change from 288 in the 2002 budget, to 216 in the 2003 Proposed Budget. The Proposed Budget for Operating Expenditures is $979,173, a decrease of $35,522. Grants in the 2003 Proposed Budget anticipate $2,096,131 in funding from CDBG. Estimated revenue in the 2003 Proposed Budget is $9,083,800, a decrease of $399,300. Commissioner Collins said that the city may be sued by a landlords' association over the reinspection fees. This ordinance was reviewed by the City Attorney's office and should be able to withstand any suit. The department, however, does have a back-up position: creation of a rental registration fee. The Neighborhood Improvement Development Corporation (NIDC) office will be moved to the Dept. of City Development, although all 60 employees will still physically stay with the Department of Neighborhood Services. NIDC is also totally funded through Community Development Block Grant funds. Comm. Collins also noted that the department has been working closely with other city departments, including the Dept. of Public Works and the Police Department. Ald. Murphy commended the department for its good work. He would like to have in rem properties transferred to the department from the Dept. of City Development because he has experienced having to call multiple times for maintenance of the same properties. Ald. D'Amato asked if the department perform exterior-only inspections as part of the Certificate of Code Compliance, rather than doing both interior and exterior inspections. Comm. Collins noted that the department would no longer be performing interior inspections of one- and 2-family homes, which are often unpopular with the homeowners. Ald. D'Amato has concerns that these homes will still need to be inspected, based upon complaints, and perhaps even re-inspected, resulting in a short-term savings to the city, but a greater long-term cost. Comm. Collins noted that interior inspections are much more labor-intensive than exterior inspections, as they require an appointment and take longer. Ald. D'Amato questioned a decrease in revenue by $2.2 million in the proposed 2003 budget. Comm. Collins said that this reduction is due to a forecast reduction in licenses and permits, which are a result of a downturn in the economy, resulting in less construction. The Budget Office will chart, from 1999 to present, the change in revenues for the department, noting that perhaps this change is a result of revenue being applied to another department for some reason or another change that may quickly be evident upon examination. Ald. D'Amato is concerned about the department's decline in revenue, with his fear that staff has been so severely cut that positions, which generate revenue have been eliminated. The Police Dept. has issued 111 chronic nuisance complaints so far. The concept of this program is that everyone is entitled to some police service, but not to the point of overburdening the department. Comm. Collins said that the police are getting better at using this, and using it successfully. The department and police have a very good working relationship. The state of Wisconsin licenses electrician, so most individuals get licensed there. The Electrical License Examining Board has only heard 2 complaints against licensed individuals this year. Those complaints would be referred to the Administrative Review Appeals Board. Because the demolition budget only has $120,000 remaining in it, the department is triaging, resulting in less razing of accessory buildings and buildings which do not present an immediate danger. The emphasis is on razing fire-damaged buildings and those that do present an immediate danger to the public. Ald. Henningsen suggested that the department pursue talks with Waste Management for some type of bulk-dumping agreement for a reduced rate. Comm. Collins has begun pursuing this possibility with the Purchasing Division. Comm. Collins noted that the department is taking any owners with assets to court, in an attempt to make them pay razing costs for their properties. Comm. Collins will find out how much private companies charge to raze comparable buildings as a comparison to the city's costs. (Ald. Hines joined the committee at 2:45 p.m.) Ald. Henningsen felt that the number of nuisance vehicles has soared and that there should be a new system of accounting for expenses/revenue of towing these vehicles. He suggested creation of an enterprise fund or issuing tickets, rather than towing vehicles. The department also now calls the property owners to notify them of nuisance vehicles on their property, so that they can remove them at a cheaper cost (resulting in a savings to the city). The department will look into changing the system to reduce the cost on the property tax levy. The department has also sent out letters to property owners to notify them that the department will be performing inspections in their area in the future. Ald. Henningsen also expressed concern about all the illegal signs at small convenience stores and he would like the Health Dept. to enforce this ordinance as part of its inspections. Comm. Collins noted that the department is working on a brochure to easily explain the signage code, in addition to having it in multiple languages. He prefers to start with an education campaign prior to enforcement. Comm. Collins said that if the Health Dept. has the capacity to pick up these duties, the department will be happy to explain to the health employees how the inspection has to be performed. The department is also prohibited, by the City Attorney's Office, from bringing up code violations which do not directly relate to an individual's license to the Utilities and Licenses Committee when an application is before them. The other alternative is to delay renewal until the building code violations are corrected. Ald. Henningsen said that revocation of an occupancy permit is an extremely strong tool that the city can use. Comm. Collins noted that the department has been aggressive in using this, but would prefer to see if other means exist, as revocation often results in people being forced out onto the street. Ald. Henningsen would like to add money for software that could rank property owners by the number of building-code violations. Comm. Collins will work with Ald. Henningsen and the City Attorney's Office on this. Mr. English would like the committee to reconsider elimination of the interior inspection as he sees it as a safety net to protect first-time home owners. DEPARTMENT OF CITY DEVELOPMENT Julie Penman, Tom Croasdaile, Greg Shelko, Martha Brown, Yolanda Mack, David Schroeder & Emma Stamps appeared. Mr. Schroeder provided his budget highlights, and Ms. Stamps then read from her fiscal report. Excluding License and Permits income, revenues are expected to increase by $432,195 or 10.03% from $4,309,805 in 1999 to $4,742,000 in 2002. In this period, License and Permits revenue is expected to increase $535,100 from $47,000 in 1999 to $582,100 in 2002. The Department of City Development seeks $577,475 for Operating Expenditures, a $113,852 or 16.47% decrease compared to $691,327 provided in 2002. The 2003 Proposed budget provides $302,864, a $100,000 decrease, largely due to the increased amount of grant brownfield dollars received by DCD and proposed in 2003. The 2003 Proposed Budget for the Milwaukee Fourth of July Commission is $130,000, as well as $217,000 for the Milwaukee Arts Board Projects. Neighborhood Improvement Development Corporation will become part of this department. The budget also includes the elimination of 3 positions and creates a Senior Planner position. Ms. Penman stated that the department is trying to cluster development to create catalytic areas and is actively promoting business areas through the facade grant program, streetscaping projects and other means. The department has been working on extending the Riverwalk, marketing to technology businesses, focusing efforts on the Menomonee Valley, investing strategically in business development through Tax Incremental Districts (TIDs), stimulating job growth through available tax credits, brownfields clean-up (for every $1 invested, $56 is leveraged), securing a Job Corps site in the city and working with UWM to do an analysis of Milwaukee's labor force assets. The downtown plan includes removal of the Park East freeway, resulting in a potential improvement of $250 million. The department is also working on providing public housing and preserving the city's housing stock through homeownership and responsible rental ownership. The department's goal is to add at least 5,000 additional housing units annually downtown. NIDC is returning to DCD in much better shape than it was in when it left and she will maintain and improve it. She sees the transfer as an opportunity for better housing rehabilitation. The Housing Authority has also been taking a much more active role in having its residents purchase their own homes. The department will also be working on putting its high-volume permits online. Ald. Hines noted that under the special purposes account, the Fourth of July Commission is budgeted $140,000. For that amount, the city has activities at 16 neighborhood parks, with the county providing for set-up and clean-up, except the Department of Public Works sets up any electrical needs. He also had questions about changes to the Development Fund and the Business Improvement District Fund. Ald. Gordon asked if there will be efficiencies gained through the joining of NIDC, Housing Authority, and the Redevelopment Authority in the same department, as all those agencies get CDBG money and HOME funds. Ald. D'Amato noted that the Historic Preservation Officer position has been eliminated. He is concern how this will affect the backlog faced by the Historic Preservation Commission, since this will result in staff having to staff these meetings. The department is looking at flattening its organization and putting this section into the Development Center. Ms. Penman feels that the backlog has been completed and that service will not be adversely impacted, in addition to the opportunity for cross-training. The Commission meetings will be staffed by Martha Brown, as manager of the Development Center. Ald. Murphy asked if any efficiencies could be gained by allowing DNS to maintain tax-delinquent properties, in addition to vacant lots. The department will look into this and compare the costs of bids received by private contractors as compared to the department's costs. The department will get back to him prior to October 31. Ald. Murphy asked about the possibility of transferring some of the Department of Public Work's permits, so that people are not required to go both to DPW and the Permit Center. Ms. Brown said that the DPW function that was not transferred to the Development Center was plan review. Their are a number of individuals in this area who have specialized areas of review, using both electronic and paper resources. Ald. Murphy would encourage looking at other options this year for increased efficiency. Ms. Engan noted that this might be accomplished without shifting employees into different departments. Ald. Murphy noted that the Water Works is not attempting to attract new industry to the city, as it is felt that is outside the scope of its services. The department is actively recruiting businesses, not specifically businesses which are heavy water users. The department is happy to work with the alderman related to this issue. Ald. Murphy would also like to have a report submitted to the Zoning, Neighborhoods and Development Committee on how NIDC is being integrated into the department. Ms. Mack noted that NIDC will not be involved as a court-appointed receiver at all, not even through subcontracts, as is currently done. Ald. Henningsen fears that the city will lose the ability to apply pressure to ensure that properties are maintained. Ms. Engan saw this change, made at the request of the City Attorney's Office, as a transfer of $400,000 from NIDC to the City Attorney's Office to act as a receiver, as a matter which would not affect the city adversely. Ald. Henningsen is worried that the Council will lose control if this duty is passed to the City Attorney's Office. EMPLOYES RETIREMENT SYSTEM ADMINISTRATION Ann Bahr, Katie O'Sullivan and James Carroll appeared. Ms. O'Sulllivan provided her budget overview, Mr. Carroll likewise gave his fiscal narrative. The 2003 Proposed Budget includes $14,511,150 for Professional Services. This is a $2,885,182 increase from the $11,625,968 provided for this account in the 2002 Budget. The amounts estimated to be paid to Investment Managers for 2003 are nearly $2.7 million higher than the amount budgeted in 2002. The year to date market value of the fund was $3.43 billion with a return of –3.6% through June 30, 2002, ranked the fund in the top quartile of public funds with assets of $1 billion or more. The ERS is governed by an eight member Annuity & Pension Board consisting of three persons appointed by the Common Council President, three persons elected by active system members, one person elected by retired members and the City Comptroller. Ms. Bahr said that the global pension settlement implementation is nearly complete – they have processed 10,000 claims and are working on having 2,300 members agree to the settlement. The department also created, through the 2002 budget, a Program Office Manager to coordinate activities within the department. The department has also created 9 brochures (Exhibit 3) to hand out and mail to members upon request. There is also a web-based program which calculates an employee's anticipated pension amount and lump-sum payment based upon years of service, salary and other relevant factors. All backlogs in the department have also been eliminated. Ms. Bahr also gave committee members a handout summarizing her presentation (Exhibit 3) POLICEMEN'S ANNUITY & BENEFIT FUND George Sprague, Ed Arnold , Robert Jamrozy, Sandra Rotar and James Carroll appeared. Ms. Rotar read from the budget overview and Mr. Carroll gave his fiscal presentation. The City and the PABF reached a tentative settlement. Under the terms of the settlement, $150,000 was included in the 2002 Budget as a contribution to PA&BF supplemental fund. The 2003 Proposed Budget includes $473,708 as the City's PA&BF pension contribution. As of June 19, 2002, PA&BF, membership included one active member and 260 total retired annuitants (annuitants and spouses). The members of the Fund are happy with the 2003 budget. Mr. Egan was charged with paying for the fund on a year-by-year basis or calculating payments for the next 3 years. SPECIAL PURPOSE ACCOUNTS, OVERVIEW & MISC. SPA'S Sandra Rotar and Marianne Walsh appeared. Ms. Rotar read from her budget overview, and Ms. Walsh presented her fiscal narrative. The 2003 proposed budget will provide funding for contract awards to begin January, 2003. The proposed budget provides $314,200 to AIDS agencies. The Milwaukee Health Department is currently receiving RFPs for 2003 funding. The number of employees who participate in alternative transportation program is currently 347. The city share for the program is $22 per month. The cost to the employee is $17 per month through payroll deduction. The annual payment to the DNR will remain at $7,100 by agreement with the state. $19,000 is proposed for the Boards and Commissions Reimbursement Expense. BIDS – the tax levy impact varies, depending on whether the City has appropriated general funding to support the BID. The funding decision is discretionary. The 2003 Proposed Budget includes $169,000 in city contribution. Cable TV Franchise Regulation and Negotiation is handled and administered by the City Clerk's Office/ There was no discussion of this item. A memo titled, "Milwaukee Commission on Domestic Violence and Sexual Assault: Budgetary Considerations October-December 2002" (Exhibit 4) was handed out at the table previously.	Pass	4:0
10/14/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: ALSO PRESENT: Laura Engan, Director (DOA-Budget), Cassandra Patterson – Special Assistant to the Finance & Personnel Committee, Marianne Walsh – Manager (Fiscal Review), Wally Morics & John Egan (Comptroller's Office) MUNICIPAL COURT Kristine Hinrichs, Clarice Hall-Moore, David Schroeder & Emma Stamps appeared. Mr. Schroeder read from his highlights stating 146,000 cases was heard in 2001. Ms. Stamps then gave her overview mentioning the proposed personal changes are expected to yield cost savings of $4.543. The 2003 Proposed Budget provides $1.889,140 in net salaries and wages to support 46 positions compared to $1,893,683 for 55 positions in 2002. The 2003 Proposed Budget provides $712,219 for Operating Expenditures compared to $817,130 in 2002, a $140,911 or 12.84% decrease. Although no capital improvement projects are proposed for 2003, the Court continues to concentrate on those projects receiving 2002 funding such as the MCMIS replacement system and WCS remodeling projects. The Wisconsin Correctional Services contract expires on December 31, 2002. A request for Common Council contingency funding may be introduced for the purpose of extending the contract. According to the Budget Office, forfeiture revenue will total $4,420,000 in 2003, a decrease of $1.09 million or 19.79% from 2002 due to the reduction in citations written by the Police Department. The Court accepts credit card payments by phone, mail or fax. The Court paid $12,536 in credit card fees in 2001. Ms. Hinrichs stated the increased cooperation in coordination with the circuit court. They also plan to explore more seriously, which grants they can apply for. They have a teen tribunal program. The court has an agreement with the compass program to supply the data that they need. They expect within a week to 10 days the program should be completed. $13.5 million has been registered with the State Dept. of Revenue; anyone that owes the City money and ever gets a job, these fees will be satisfied. The judges have agreed if appellants have cases in more than one branch, the judge with the lowest case level, will take all the cases the appellant has. Ald. Murphy asked about the current status of the WI Correctional contract. Ms. Hinrichs stated that for the first time they have 2 people bidding on this contract. To date, in 2002, $5.1 million has been paid in revenue. Ald. Murphy asked about all the overtime of police officers at Municipal Court. Ms. Hinrichs stated Judge Gramling, Jr. routinely has a 4 PM case and officers assigned to that court, at that time, would not be on overtime, as they are on second shift. The Court works with the Police Department, but the Police Department has not made that information available relative to police officer's schedule. Every trial requires some police witness. Ald. Murphy asked Ms. Engan to break down police overtime in the courts. (Ald. Murphy excused at 9:35 A.M.) Ald. Henningsen asked for all the hours by the various codes from the budget offices. Warrants are issued if someone doesn't show up and a different type of warrant is issued if someone doesn't pay. Warrants are generally executed in conjunction with another police contact. Municipal Court does not enter the warrants. The system generates the warrants automatically. They have a Writ Interface with the police department, which goes on all day. They have an electronic system where they enter when a warrant has been served. Rarely is someone just picked up on a municipal warrant. Ald. Henningsen asked how the judge figures out the community service hours. Ms. Hinrichs stated with juveniles, the rule of thumb is generally 15 hours. Ald. Henningsen said he feels the police are not writing as many citations. He asked Ms. Hinrichs to get him some statistics by type of citations issued. A driver's license can only be revoked for non payment of traffic related citations. Ald. Henningsen asked how many drivers' licenses they have revoked and how much is owed. Mr. Hinrichs stated she did not know. When the license is suspended, it is suspended for a period of time that is consistent with the fine. Ald. Henningsen asked for a report on how much money is owed from all these people that have their licenses suspended. They try to collect by using the collection agency, the judges give appellants 60 days to pay, they can be placed on an installment plan, they can get extensions, if their license has been suspended, if they pay 25% the license is reinstated and continues as a good driver's license as long as they continue to make payments. The collection agency becomes involved when they have no other recourse. Ald. Henningsen said he'd also like to know how many landlords are on the owe list for not repairing properties etc. and what is being done about them. If they do not pay, they issue a lien on that property. The collection contract is paid out of the City Attorney's Office. Ald. Gordon asked about the space concerns expressed in last year's budget. Ms. Hinrichs stated so far so good as it relates to the space on the 2nd floor. They are working with Bldg. & Fleets to remodel and make the space available for there use. Overall, the municipal court could provide better and more efficient service if they were in a facility that was designed for their needs. The court and the judges are committed to making their space work as long as they can. They are running on the MIS system. They process payments and court room events every night. On some days 40% of the people that come to court are walk-ins. With the municipal court if a driver's license is revoked, it is on the WISDOT system in 48 hours. The request for proposals for case management system went out last Thursday. They are due on November 5, 2002. Ald. Hines asked if they are working with DOA – Purchasing to maximize the bids. Ms. Hinrichs stated they are and have a list of about a dozen possible proposes. If you get caught for speeding under the county's jurisdiction and your license is suspended for 120 days, it will not even go on your record for 90 days. Ald. Henningsen stated in the past they had lots of complaints relative to municipal court, and complimented Ms. Hinrichs and her staff on the job well done. Ald. Henningsen stated a possible audit for the Comptroller's Office would be to audit the amount of fines uncollected and how our collection process is working. They have a memorandum of understanding to provide the COMPASS grant data on a regular basis. Ald. Henningsen asked if the COMPASS grant is so important why are we not looking for other sources for funding. Ms. Engan stated they are looking for grants and if that is not available, if possible, they may get funding from CDBG. EMPLOYEE RELATIONS (All) & EMPLOYEE BENEFITS Jeffrey Hansen, Florence Dukes, Michael Brady, Jennifer Gonda, Dennis Yacarrino & Mark Ramion Ms. Gonda read from her budget highlights stating that 58% of the employees hired in the last year were minorities. Mr. Ramion then read from his fiscal overview, stating the 2003 proposed budget for DER include the budget of the Fire and Police Commission. The 2003 proposed budged includes $4,403,201, excluding Fire and Police Commission expenses, for operating expenses. This is a 4% decrease from last year. The 2003 budget also eliminates the position of Deputy Director. Two other positions are eliminated upon retirement of the incumbents ( 1 HR Analyst Senior and 1 Office Assistant position). The Equal Rights Commission is proposed for transfer from DOA to DER. Responsibilities for occupational health will be transferred from the Health Department to DER. Employee Health Care Benefits, budgeted for $80,875 for 2003, represents an 8% increase. The Worker's Compensation SPA is decreased by 1% for 2003. The Intern Program SPA will be eliminated for 2003. The intern program will be operated as a reimbursable. The 2003 proposed budget consolidate the Fire & Police Commission staff into DER. No Fire and Police Commission positions are eliminated as a result of this merger, but three DER positions are eliminated. The Milwaukee Police Association liaisons, 3 positions, are proposed for transfer from DER to the City Clerk's Office. Mr. Yacarrino read his budget highlights and Mr. Ramion followed with his fiscal review. Employee Benefits Divisions intends to make recommendations to the Common Council regarding 2004 health care benefits by June 30, 2003. State law mandates that the city pays for the treatment, if an injury is sustained on the job. An 8% increase for employee health benefits if projected for 2002 to 2003. Management employees enrolled in the Basic Plan for 2003, pay $136.40 for single coverage and $249.22 for family coverage. The 2003 budget increases the Basic Plan Claims account by $1.15 million from the 2002 budget. The 2003 proposed budget increases the HMO funding account by $5.3 million from the 2002 budget. For 2003, the city's monthly contribution for HMO coverage will be $307.10 for single coverage and $838.38 for family coverage. The 2003 proposed budget increase the dental sub-account to $2.475 million, a 1-% increase. The City's contribution for dental insurance has not changed since 1992. $13 is contributed monthly for single coverage and $37.50 per month for family coverage. DER anticipates changes in health care benefits for city employees in 2004. The Mayor's Task Force on health care issues continues to examine the various forces impacting the local health care marketplace. Ald. Gordon asked about the anticipated benefit of having F&P Commission and the Equal Rights combined with DER. Mr. Hansen stated the person who staffs Equal Rights would work with his staff and provide their expertise. As far as the F&P Commission, they will dedicate a section to taking complaints it is an attempt to have the human resources in one area. The whole area of human resources delivery is not that different and they feel after some time, they will blend nicely. Ald. Henningsen stated they have 6,000 Workman Comp. cases about $1200 per case. He stated many big corporations bid out for these functions. He asked if we considered it. Ms. Engan stated the claims paid are just the City side and we also handle the school board. The school board reimburses the city for their cost of their claims. Mr. Brady stated they looked into private bidding and the costs were higher than the City is paying. Mr. Brady stated they have an aggressive staff and make sure these are workman's compensation injuries. They don't have a problem with people using or abusing it. Burma Hudson works with the safety coordinators. Mr. Forbes stated Labor Relations went from the City Clerk's Office to DER. Mr. Forbes stated police liaisons really more appropriately belong in the City Clerk's Office. He feels the earliest they can expect a decision from the arbitrator relative to police negotiations is March, 2003. Whatever the results are will be retroactive to Pay Period 1, 2001. (Ald. D'Amato arrived at 10:10 A.M.) Ald. Hines. asked if they have seen increases in tuition reimbursement. Ms. Gonda stated more people are applying for tuition reimbursement so it is higher. Any of the certified colleges qualify for tuition reimbursement and the total is $750,000 for next year. Ald. Henningsen asked if they have any classes on dress code. He feels managers need some suggestions on how the pros deal with a dress code. Mr. Hansen feels it is an individual department decision. People that deal with the public should dress appropriately. He stated over the years there has been a loosening of the dress code. Ald. Henningsen feels that maybe we should have a talk with the union on this. (Ald. Gordon excused at 10:25 A.M.) Ald. Hines asked about the elimination of the Senior Analyst position and the loss of the Deputy Director and how that will effect services. Mr. Hansen stated each service delivery team looked it over and that they feel it makes more sense to have those functions specialized. They are dealing with budget reality. DER sees the impact of the hiring freeze by the increase of the request for reclassifications. They only get involved in the hiring process of HACM or RACM when they have an established list for the requested position, which they share with them. (Ald. Gordon returned at 10:35 A.M.) (Ald. Henningsen excused at 10:37 A.M.) Mr. Brady distributed his "Health Care Task Force Update Recommendations" stating he would like to go through the recommendations of the Health Care Task Force of the Mayor. There are 27 members of that force. The Committee came up with 9 recommendations that can be used by employers throughout Milwaukee and recommendations that insurers would also look at. 9 RECOMMENDATIONS: 1) Encourage Employee Health Care Choices 2) Provide Access to Medical Care to All Residents 3) Change Medicare & Medicaid Reimbursement so that Wisconsin Receives an Improved Share 4) Promote Health and Prevent Disease for a Healthier Milwaukee 5) Improve Health Care Quality 6) Promote cost-effective Prescription Drug Use 7) Improve Access to Affordable Health Insurance for Small Employers 8) Assure an Adequate Supply of Health Workers and Facilities 9) Eliminate Legislative Obstacles Ald. D'Amato asked why he doesn't see any wellness plans. Mr. Yaccarino stated they want to make certain that this plan really makes healthier employees and is not just a payoff. Ms. Engan stated they have to work on this and see what works best for the City. Mr. Brady stated he hoped to have something in place on wellness after the lst quarter of 2003. The Health Care Task Force will continue to meet on a quarterly basis. Ald. D'Amato asked if all the members endorsed the recommendations. Mr. Brady stated they were. Ald. Gordon congratulated Jeff Hanson on all his work with the Committee and congratulated him on his retirement. Mr. Hansen thanked the committee and assured them that he was going to continue to live in Milwaukee and would always take a great interest in Milwaukee. PORT OF MILWAUKEE Ken Szallai, Hattie Billingsley, Lawrence Sullivan, Erick Shamburger & Angelyn Ward appeared. Mr. Shamburger read from his highlights. Ms. Ward also read from her fiscal report, noting the 2003 Proposed Budget for the Port has 34 authorized positions, a decrease of 1 position from 2002. Total operating expenditures are $753,805, a decrease of $103,171 from the 2002 budget. The 2003 Capital Improvement provides $400,000 for capital improvements projects, a decrease of $385,000 from the 2002 budget. The Harbor Assistance Grant funding from the State of Wisconsin provides a supplement to the City Capital Project titled Pier, Berth and Channel Improvements of $400,000. The grant is expected to cover 80%. The proposed budget provides $1,082,600 for Special funds and $3,280,923 in revenues. Lease agreement for Milwaukee World Festival, Inc. was signed in 2001. This is a 20-year agreement providing about $960,000 in annual revenue, up from the previous annual revenue of $30,000 in 2001. This lease will rise 3% annually. The Port provides about 2,000 jobs to regional citizens with the majority of them in the City of Milwaukee. They have a cruise ship initiative and have had cruise ships come here with the most recent being the Columbus. There is a French Company that owns a cruise ship (La la mont) and they have been successful in having this company move their homeport to Milwaukee. The initiative is growing and they are seeing some successes. These vessels will be docked at the Municipal Pier. The second initiative they are working on with Lake Express is the high-speed ferry. They are projecting they will have a vessel in operation in 2004. They are a little behind due to insurance problems relating to September 11, 2001 disaster in New York. They spent 3 years working with the Coast Guard and are getting barges to flow into Milwaukee without the costly inspections. Ald. Gordon asked about the Lease with Pieces of Eight Restaurant. Mr. Szallai replied they had been working on an extension with Pieces of Eight Restaurant and this restaurant has not cooperated in sending back the required paper work to the City. After repeated attempts to get them to cooperate unsuccessfully they were notified that their lease was terminated. This situation is now in the hands of the lawyers. The property the City owns goes right up to the Art Museum. Ald. D'Amato asked about plans for the municipal pier. Mr. Szallai stated it would have to be approved by the Board of Harbor Commissioners. Stated it is more DNR policy than law not to build a private enterprise on the lakefront. They plan to continue with one crane operator until they see what is going to happen with the recession. They took a bit of a hammering in their general cargo operation. Steel on the dock is down roughly 2/3rds from last year. We may be at a level of about ½ of what we were at 2 years ago. Part of their strategy, longer term, in the point of cargo is to have court supported handlers of cargo right in the ports. If you have cargo, you have ships. Ships bring passengers. They have to pitch the City as a great tourist destination. Cruise ships want to go in the Great Lakes to interesting cities. They like Milwaukee because it's small and interesting. Cities that are interesting in their own right will draw cruise ships. Milwaukee and the tours of Milwaukee were some of the highest rated from the point of view of the passengers. They all say Milwaukee is so clean. They work with Department of City Development and the Convention and Visitor's Bureau and the Metropolitan Association of Commerce. Everyone has been very cooperative. They got into this from the point of Public Relations. They wanted to get the Community involved with the Port. People can relate to cruise ships. Ald. Henningsen congratulated Mr. Szallai on the increase in tonnage for 2001. The charges have been stable because the market has been stable. The land on Municipal Pier is under the jurisdiction of the Port of Milwaukee. The State Park is being built on the lakefront. As part of this development of the State Park, a breakwater will be built. There is a proposal out there to build the Schooner building on the municipal pier. St. Lawrence seaway is obsolete; the majority of business done in the Port is Intra Lake. There is a major study being taken on by the St. Lawrence seaway relative to widening. The cement, salt and coal come from all over the Great Lakes. There is a little canal in the Menomonee Valley that is warm all winter due to the closeness of the power plant. Some people in the valley would like to fill it; it's just south of the WEP Co. that unloads the coal. Ald. Henningsen asked Mr. Szallai to check this out.	Pass	4:0
10/14/2002	0	COMMON COUNCIL	NOT ACTED ON; Minutes note: Present at the podium and acknowledged were his Honor, Mayor John O. Norquist, City Attorney Grant Langley, Wayne Whittow, City Treasurer, W. Martin Morics, City Comptroller, Ald. Fred Gordon, Chair of Finance & Personnel Committee. President Pratt announced that a public hearing will be held on the proposed budget for 2003 in accordance with State Statutes and the City Charter and farther indicated that the Joint Public Hearing was published in the newspaper on October 2, 2002. The following speakers appear and addressed the Mayor, Common Council and other City Elected Officials: John English, Dist. Council 48 Curt Campagna, Local 423 Jerry Frank, Wispark Devon Turner Al Jansen Mike Ruzicka, Greater Milw. Assoc. of Realtors Ken Wischer Paul J. Kaminsky Tom O'Brian, Apartment Assoc. Patricia Yunk, Milw. Dist. Council 48, AFSCME/AFL-CIO John Rayford Clinton Chrisman Roger Brooks Joe Smith, ALEASP John Lindquist, Local 139 Orville Seymer Joyce Campana Donna Schlieman Terry Wobick, City of Milw. Sanitation Div. Jeff Browne, Public Policy Forum Rosie K. Russell kate Hannah Brian Maltetzke Michael Elias Martin Wall NOT ACTED ON.
10/11/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: Also appeared: Laura Engan, Cassandra Patterson, Marianne Walsh, Wally Morics DEPARTMENT OF PUBLIC WORKS – ADMINISTRATION Mariano Schifalacqua, James Purko, Dorinda Floyd, Laquisha Harrell, Preston Cole, Michael Panlener, Jerry Froh, Patrick Klinger, John Garland, Leonard Streich, Thomas Bell & James Carroll appeared. Mr. Bell provided a brief overview of this budget, and Mr. Carroll then read from his fiscal summary. The number of positions in DPW – Administrative Services Division decreases from 71 to 69. The vacant Contract Liaison Officer position is eliminated as part of the new process to review parking citations. Authority for this position is eliminated in the 2003 DPW – Administration budget and a new position of Parking Citation Review Manager is created in the City Attorney's office. The Parking Citation Review Manager position is responsible for reviewing parking citations that are being contested. Assistant City Attorneys previously handled this responsibility. While position authority is in the City Attorney's Office, the Parking Fund will reimburse the City Attorney's Office for salaries, fringe benefits and supplies. Ms. Floyd stated they eliminated two positions in the Finance section. They created an additional administrative position for the Safety Section. Year to date over 1800 calls for their on-line service requests. Ald. Henningsen asked about Other Operating Services. In 2001 they were a solid waste fund. In 2002 moved back from an enterprise fund to a public works fund. Ald. Henningsen asked about Property Services and Professional Services. Ms. Floyd stated this was for the entire DPW, energy costs etc. Professional Services - Mr. Schifalacqua stated it would be more appropriate to talk about under each division. Ald. Gordon asked about the reorganization. Mr. Schifalacqua stated they combined a number of positions into one title, to give them some flexibility. Mr. Streich from Local 61 stated they had many grievances last year. The problem is he has seen Labor Relations go backwards. Mr. Garland stated they are some concerns with AFSCME. Some real concerns with the drivers and how this process is working. He spoke with Mr. Purko and asked to discuss these concerns and get a clarification. Ald. D'Amato asked about the types of concerns. Mr. Streich stated they have some seniority concerns and have a pay scale as the CPW told them no one would lose money and some members have lost money. That case is coming up in December. They are changing vacation for members without negotiating with the union. Mr. Garland stated he is having similar problems as Mr. Streich has stated. Mr. Schifalacqua stated the problems are with how they assign staff, but not with the delivery of services. Mr. Purko stated there are some disagreements with the interpretation of language. They will resolve themselves through the legal process. They are committed to work with the union and resolve these issues. Ald. Henningsen asked if there was anything in their contract that would prevent the members from submitting slips for special pickups etc. Mr. Streich felt that the supervisor should be checking the addresses. Ald. Gordon stated they drove down some alleys that were really bad. Mr. Streich stated they got back on overtime and there is a lot of work out there. Ald. Henningsen asked if when the workers are picking up garbage, they should have a notebook and at the end of the route they should turn it (special pickups, excess trash) to their supervisors. He stated they are only given so much time to pick up the routes. Ald. Gordon stated if they send an aldermanic service request to pick up an entire alley, could it be done. Mr. Streich stated the driver could never finish his regular lot. Mr. Schifalacqua stated it would depend if the trash was in the alley or on private property. Ald. Murphy asked where they are looking for additional sources of income. Mr. Schifalacqua stated they have not decreased their efforts in working with the county and applying for state and federal money. They have been very successful in getting SEMAC monies. Every time they have one of those programs they bring it before the council for approval. Ald. Henningsen advised that on the chart from the budget office they still have too many injuries. He asked if they should take the safety positions out of DPW. Mr. Schifalacqua stated he saw injury rates decreasing. If you look at the chart from 1999 till present, you will see it decrease. He feels it is important for the safety specialists to work on a daily basis and he feels they are doing an excellent job. They are trying to better coordinate them and be more pro active in their safety efforts. Ms. Engan feels they should keep them in the DPW, as these are the people they are trying to watch. Mr. Streich feels they should be kept in DPW. He stated if you move them back to DER, they will lose what is going on. He feels the safety specialists should have more power. Ms. Walsh stated initially the safety specialists were part of DER and it is difficult to have employees of one department police another department. It is better to have them closer to the people that they are policing. Although the injuries have decreased, the costs have risen. DPW has 40% of all claims. $7.5 million claims have been paid citywide. She stated they were moved into DPW in the 1997 budget. Mr. Garland stated they support the safety specialists and they are working with them and doing a tremendous job. He hopes they will continue this and keep it in place where it is. Mr. Thomas stated there is an arm's length distance between the safety specialists and the employees. He feels the increase in costs is due mainly to the increase in health care costs. Ald. Gordon asked about the phone system and if any changes need to be made. Ms. Engan stated this has been put on hold to give it more time and focus energies in other places. DEPARTMENT OF PUBLIC WORKS – SANITATION Mariano Schifalacqua, David Lorbeske, Richard McDonnell, Patrick Hartmann, John English (DC 48), Ald. Bohl, Leonard Streich (Local 61) & James Carroll appeared. Mr. Patrick Hartmann read her budget overview, whereupon Mr. Carroll followed with his fiscal report. The 2003 Proposed City Budget includes a 25% reduction in funding in street sweeping services in the City. The proposed funding reduction for 2003 return's street sweeping services to the level provided after the Common Council adopted reductions to the 2001 Budget. It also includes a change in curbside garbage collections, requiring residents to place their garbage carts at the curb year round. Ald. Henningsen asked what is the reason they have 392 employees in June and in January and February they have 400+. Mr. Lorbeske replied they have more garbage routes in the winter. They will layoff 22 driver operators with the curbside collection. Ald. Henningsen asked how long someone has to work before they get unemployment compensation. Mr. Purko stated he believe it is 8 to 10 weeks. Ald. Henningsen asked if there is any strategy to not work people 8 weeks so they don't have to pay unemployment. Mr. Schifalacqua stated most of their seasonal employee's work well beyond the 8 – 12 weeks. Ald. Gordon stated he received a scathing email from a constituent yesterday. He asked if there would be a reduction in the snow and ice control rate. Ms. Engan stated last year was the 10 year lowest cost they had. They also found out there were more streets they were not plowing. They had agreements with other areas to plow these. Ms. Walsh stated the fee will have to increase as the projected revenue is about $3 million and is running at a deficit for 2002. Ms. Engan stated in terms of the shortfall this year, we just started billing, so it's too early to predict a shortfall. Ald. D'Amato stated they are going to lose 3 legends and it will have a impact. He asked about curbside pickup. Mr. Lorbeske stated Milwaukee picks up at the curb for 8 months and 4 months at the backyard. Ald. D'Amato asked how people would know what their collection days will be with the snowfall and holidays. Mr. Lorbeske stated they would be given a slip when the collection would be for holidays. Ald. D'Amato stated they are doing this to save money and therefore some people will have to go an extra week without garbage collection or it will costs us extra money. Mr. Schifalacqua stated if they did it during regular hours this wouldn't cost more money. Ald. D'Amato stated it was very important for people to understand this. They typically do 4 or 5 full scale plowing operations. A day's collection is approximately $160,000, if we do it on a Saturday. Ms. Engan stated they planned on having residents bring the cart to the curb on their regular day. If there is a snow storm, or if the cart is not picked up, they want residents to bring the cart back to their house. Ald. Murphy stated this is a disaster. He feels it is penny wise and pound foolish. An incredible mess will be out in the streets in the winter. He feels it would just be crazy and not make a lot of sense. Mr. Schifalacqua stated the impact would depend on what type of winter we have. Ald. D'Amato asked what they do on an alley. Mr. Lorbeske stated they (garbage carts) are supposed to be at the alley line. They got back on carts this year. Normally they request 25,000 carts, this year they requested 15,000 carts. They anticipate at the end of the year, they will be out of carts. Ald. D'Amato asked if it was more cost-efficient to repair carts. Mr. Lorbeske stated it depends on how badly they are damaged. Ald. D'Amato asked about the cut of the position of "sanitation supervisor". He stated if they take this person away, essentially we are saying this person is doing nothing. Mr. Purko replied the changes are part of his overview of the entire management section. He stated some of these positions are doing things that are not essentially management responsibility. They are trying to look at creating positions that will work "manage" in all DPW departments. The additional information issues are probably during the spring cleanup, snow and ice and people not cutting grass and weeds. They would like to provide the service a little more efficiently at a little less rate of pay. Mr. Lorbeske stated they have clerks in 3 offices, instead of 6 and they are managing fine. There is 9 supervisors in each of the 3 areas of the City. Ald. Murphy asked about the 25,000 carts that are going to be ordered. He asked about the City's costs. A garbage cart is about $37 and a recycling cart is about $45. Mr. Schifalacqua stated they did look at charging the homeowners for their carts, but decided at this time, that is not workable. Ald. Murphy stated we need to look at that, because it may be an amendment and asked Mr. Lorbeske to do some more homework on that. Ms. Engan stated cities are in the business of providing that. If you charge, some people can not afford to replace them and some people may take other people's carts. As a city cleanliness standpoint, budget office had some concerns about charging people for carts. Ald. Murphy asked what people had before the garbage carts. Mr. Lorbeske stated people were expected to provide their own garbage carts. Ald. Henningsen asked when do they decide when a garbage cart gets replaced. Mr. Schifalacqua stated they are replaced on need and not on age. Mr. McDonnell stated part of the reason we request carts is they would like to be able to do part of that on a periodic replacement. Even today the warranties are 10 years old, at the end of their warranty, the replacement costs have gone down about $5 per cart. Ald. Henningsen asked about revenues for recyclable. We pay them a fee. Recycling is a state law. He stated he lives in an area where very few people recycle because the carts are gone and people use them to move. He asked if we were compiling with the required recycling rate. Mr. Lorbeske stated overall we are complying with the required recycling rate. Ald. Henningsen said out of 100 houses in an area only about 10 of them have any recycling cart. He asked what they do when people do not comply. Mr. McDonnell stated they did public service announcements. They give them a red bin when the resident asks for one. Ald. Henningsen stated they should just drop them off. A red bin is a weekly collection. The blue carts are picked up about once a month. Mr. Engelbart stated they track it on a route by route basis and need to hit a citywide average of 26 pounds per household to meet the citywide criteria. In the other areas they do what they can for educational purposes. They currently have a brochure that is mailed out, telling the people what they should be recycling. He has worked with MPS to reinforce recycling efforts. If a person is a homeowner they will do the things the city is asking of them. Citywide, we are averaging about 28 pounds per household. High transiency routes are very low in their recycling efforts. They have a 28 day collection schedule. Ald. D'Amato asked if certain areas have such poor participation, should we just forget about getting them to recycle. Mr. Engelbart stated State law will not allow us to do that. Ald. Henningsen stated they have lots of 8 unit apartment buildings and there were no recycling containers. He asked how they deal with them. Mr. Engelbart stated they use state grant money for 5 units or greater and we have them go to the private sector. If they notice recyclable in trash, they write them a letter. He said the collectors are the ones that usually inform them about these recylables in the trash. Ald. Murphy stated certain areas they have the 2 inch rule of snow and asked how sanitation trucks can get through with people parking on both sides of the street. Mr. Schifalacqua stated they are seeing an expansion of 2-sided parking and we may have side streets that won't have to be plowed. Ald. Murphy stated we have been very lucky in the City to not have much snow. He asked if we have a year with a lot of snow will they have the flexibility in their budget to say this is not such a good idea and we will go back to what they previously did. Mr. Schifalacqua stated they will always keep the City clean. There is no consistency in the level of snow the City receives, but wanted to assure the committee that we will always have passable streets. Starting in January we will have curbside garbage pickup. He stated he always work's with the direction of the aldermen if there is a public outcry. Ms. Engan stated Milwaukee has the highest use of salt per City streets. We do not have the flexibility in DPW budget to address a policy change in mid year. One option would be to go back to contingency fund if a change is required. The city may have flexibility in their budget, but the department does not in their budget. Ald. D'Amato stated 2 years ago, we had an awful winter. Detroit doesn't plow city side streets and now we are using them as a model. Will people notice a difference between the suburbs? Mr. Schifalacqua stated he doesn't know what suburbs standards are. Ald. D'Amato asked if he would notice a difference this year, compared to last year. Mr. Schifalacqua stated yes. Ald. D'Amato asked about budgets from other cities. Mr. Lorbeske stated Madison does not salt side streets, until they get to 3 inches. They put sand of these streets to provide traction. Madison is about half the size of Milwaukee and has a snow and ice budget of about $4 million. Milwaukee's snow and ice budget is about $8.3 million. They plow when they get to 3 inches. He stated it is more effective to work from the bottom up then the top down for ice and snow. An endloader runs between $70 and $150 an hour to operate. They spent $125,000 a day to hire private companies to help with the 50 inches of snow last year in December. Right now Milwaukee has a bare pavement policy. Ald. Murphy stated it's not a bad idea to put down less salt, but in his opinion it is a significant decrease in service. He does not know if we are going to save a lot of money here and may be really upsetting the citizens overall. Ald. Bohl asked about the change in street sweeping. Everything west of 76th street would go on a 4 week cycle. He said some of his area is on 2 week schedule. He said 2 weeks must mean 2 months. He stated he called Mr. Lorbeske yesterday stating they had a year to look at this as far as use and not just one that makes nice squares on the map. (Ald. D'Amato and Henningsen excused at 11:10 A.M.) (Ald. Henningsen returned at 11:20 A.M.) (Ald. D'Amato returned at 11:22 A.M.) Adjustment can be made at aldermanic requests. Ald. Henningsen stated they should be complimented and all the employees too, because we have a cleaner City. Mr. Schifalacqua stated it is not the managers, but the workers that are out in the City. Mr. English (DC 48) talked about the service reduction in street sweeping. He feels we should take care of the City before we start looking elsewhere. Cleanliness is one of the things that make Milwaukee unique. He feels the change in curbside collection would basically affect Local 61, but with the merger it may affect some of his employees. He feels it's a wonderful proposal if it only snowed on weekends. Mr. Streich (Local 61) stated to cut back on the brooms would make the City dirty. It would hurt the city in the long run. Salting, he worries about the safety of the City is we salt less. There will be a problem if streets are not salted and the streets will look like alleys with ice everywhere. Injuries will go up if we do not salt. The biggest problem is the 11 winter routes they want to take away. If your garbage collection is on Dec. 15th, you may not get your garbage picked up till the end of January. They have a guarantee, cold weather policy. They will pick up the garage at 7 or 8 at night. The layoffs of 46 drivers will affect snow and ice plowing. They have a no layoff agreement and if they layoff, they will take the City to court. If they fall behind, they call more people in. Mr. Purko stated the 22 layoff's is one of the things that they have a difference of opinion. Ald. D'Amato read from the contract book. The contract states as a result of the organization, no employees will be laid off. Ald. D'Amato stated it would be irresponsible for them to engage in something that they see is against the contract. Mr. Purko stated he checked this out with Mr. Forbes and he agrees with his interpretation of the contract. Mr. Lorbeske stated part of the reduction is due to the savings of private contractors. Ald. D'Amato stated for the additional $3 you are getting lots of reductions in service. We are asking people to pay a little more for perhaps considerably less. Ms. Engan stated what they brought forth are changes and are open to suggestion but encouraged the Committee to keep an open mind and look at options and evaluate them. DEPARTMENT OF PUBLIC WORKS – BUILDINGS & FLEET Mariano Schifalacqua, Venu Gupta, Gary Kulwicki, Bernie Mielcarek, Greg Jagmin, John Garland, Patrick Hartmann & Mark Ramion appeared. Mr. Hartmann provided his budget highlights, while Mr. Ramion read from his fiscal overview. The Facilities Management Section and the Design and Construction Section will be consolidated into the Facilities Development and Management Section. Operating expenditures for 2003 are $35,032,256. The south repair shop is proposed for closing with operations and positions to be transferred to the Central Municipal garage. A pilot study is proposed in order to evaluate the cost effectiveness of outsourcing police vehicle repairs. DPW custodians will no longer provide services at the Safety Academy. The City Hall Restoration project is scheduled to begin with a first year cost of $12.4 million. A newly created position of Finance Manager, SG 11 is proposed for the Administration Section. Mr. Gupta stated they are now one of the 3 sections of DPW who provide service around the clock. They have 475 extremely dedicated employees that are highly skilled. He's appreciated the fact that he has a good working relationship with the union. They are responsible to take care of 2,700 motor vehicles and they operate a centralized dispatch. They are the custodians of the City buildings. They manage about 400 acres of recreational land. He has purposed a merger of the design and construction section and the facilities management section. Partnership of the Southwest shop with the Central Municipal garage. The south repair shop does not meet OSHA requirements. Presently they have 90 parking checkers housed at the Central Municipal garage. They have looked at MMSD located right across from the Central garage for the parking checkers. He will move his tire workers to the garage part and the checkers can take over the office area. DPW custodial staff will no longer provide custodial service to the Safety Academy. Ald. Henningsen asked why we need the air handling system fixed in the council chambers. Mr. Gupta stated we have a lot of very expensive wood and painting in the council chambers. Mr. Mielcarek said it will cost about $325,000 and is an important project that their staff feels needs to be done at this time. Ald. Henningsen asked about City Hall rehab. The write-up states they are doing the corridor halls in the basement. Mr. Kulwicki stated there was $200,000 in last year's project appropriated for corridor halls. Ald. Henningsen stated Chicago is doing green buildings because it will decrease AC costs. He asked if they ever thought about it with the flat roof buildings. Mr. Gupta stated they do try to keep up with all the different technologies were they used strong water run off for heating and cooling. He stated retrofitting old buildings is very expensive. Mr. Mielcarek stated there are up to date on most of the products they use. They looked at the industrial road facility. They asked them to look at the roof system Ald. Henningsen talked about. The analysis was that the walls would have to be rebuilt to carry the load to do this project. Mr. Kulwicki stated they are currently working with WE energies staff to initiate thermo cooling. There are initiatives there. Mr. Gupta stated they are in the process of looking at all equipment that is highly used and will make every effort to do a survey to see what the possibilities are. Ald. D'Amato stated for example, with cranes it seems natural. Mr. Schifalacqua stated they do lease that out and have leased it out to the State. He cautioned there is some equipment they really need to have on call 24 hours a day, because they are used for emergencies. Ald. Henningsen stated they got a letter from Mr. Linquist and he feels he has some good ideas. Mr. Schifalacqua stated they are looking into those possibilities. Ms. Engan reminded the committee they do not maintain a work force with excess capability. Ald. Murphy asked about the possibility of going out for the remodeling bond of $44 million this year. Mr. Morics stated they would have to make this a separate issue, due to interest of the bonds, as you can not earn arbitrage. Ald. Murphy asked about wind turbines to generate energy and are we doing research on it as alternatives to pay for the electric bill. Mr. Gupta stated they have looked at this at the Anderson building for wind turbines as well as solar energy, but thus far feel they need some grants to help them fund it. Ald. Murphy also asked about fiber optics. He asked who is the person responsible. Mr. Kulwicki stated Mr. Jerry Froh is the technologies person and anything in underground conduit is done by Building and Fleet staff. Ald. Murphy feels we really don't have a strategy at this time. He feels there is an opportunity to make some money here if we have a good system. He stated he has been holding a series of meetings with the local business communities. He really feels more energy needs to be put in on this project. Hawley Road fire station – maintenance is very questionable. The grass is high and sets a bad example for the neighborhood. Ald. Murphy has at least 10 people who have offered to buy the building and get it back on the tax rolls. He asked who will be doing the custodian work at the Safety Academy. Ms. Engan stated they delegated that responsibility to the police department. You will see in the police budget, 4 positions of custodial worker. Ald. D'Amato asked for a list of things that were recommended last year and cut and reappear this year. These things are not going away. Mr. Garland stated the Police Academy in which there are 7 being moved to the police budget. He feels once they come to their decision it would be nice if they shared it with the union. He stated his contract states whenever they make changes they will notify the union. He views this as undermining the contract. He has been told it is contingent on a number of things happening. Mr. Kulwicki stated their current plan is to take people from the Safety Academy and put them in openings at the City Hall complex. Mr. Garland feels they have a right to know whenever they make changes, as it is in their contract. (Ald. Henningsen excused at 12:17 P.M.). Ald. D'Amato asked who does the custodial services at the Police Academy. Mr. Garland stated these are members of his union. Mr. Garland stated the building at Central is not set up to do the type of work they plan on doing there. The objective of the department is set up a contractor for the painting and if that is their plan, it must be submitted to the union. Prior to contracting and sub-contracting that will effect the personnel is a violation of their contract and to this point, they still have not received a notice. He asked that this be held at this point, so they can look at it. Ald. D'Amato asked about the Police pilot project to outsource a portion of fleet repairs. He was told the budget before them does not implement that change. Recessed: 12:25 P.M. Reconvened: 1:45 P.M. DEPARTMENT OF PUBLIC WORKS – FORESTRY Mariano Schifalacqua, Preston Cole, John Garland, Erick Shamburger & Angelyn Ward appeared. Mr. Shamburger presented his budget overview, and Ms. Ward thereupon read from her fiscal summary. The 2003 Proposed Budget decreases the staffing level for Forestry by 47 authorized positions, from 305 positions in 2002 to 258 positions. The budget will reduce boulevard mowing activities by 25%. Maintenance on concrete boulevards will reduce. It will only spray large weeds once they have grown, on an as-needed basis. The tree planting program will change, from replacing a tree one year after its removal to years or more. Mr. Cole stated they do rent their tree spade to other municipalities. He stated they have reduced their management. Ald. Henningsen asked why the budget was going up 4% even with the cutting of staff. Mr. Cole stated it has to do with salary increases, urban forestry workers and crew leaders were given significant increases. Ald. Henningsen asked if auxiliary positions were seasonal. Mr. Cole stated they were. They changed their mowing cycle to biweekly after August 1st. In the winter, their employees help with snow plowing and tree pruning operations. This year because of the good weather, they were able to keep on cycle. This way they could maintain irrigation beds, etc. They are using their employees more productively. Ald. D'Amato asked about citizen complaints relative to boulevards. Mr. Cole stated complaints are not up relative to boulevards. He asked about how we are going to reduce complaints, and when we are going to reduce mowing cycles and irrigation, etc? Mr. Cole stated flowers appear to be the most important to the customers. Ald. D'Amato stated all he sees is reductions and elimination's. Mr. Cole stated they have an appropriate level of flower beds, but there are no increases in the flower beds. Ms. Engan stated the changes you see, are the changes that will save money. She stated at the time that they will be mowing the boulevards less frequently, the grass will not be growing as rapidly. Ald. D'Amato asked how we are going to reduce complaints when we are going to eliminate services. Mr. Cole stated last year they didn't use as much herbicide. The use of concrete wouldn't require as much use of herbicides. They are always going to put in a different kind of system. They are trying to go to trees, scrubs, perennials, thus requiring less service and will still be attractive. Planting flowers is a lot of hand labor and they have to pull these things out at the end of the season, in an annual bed. Last year in August we had lots of rain, requiring more mowing. We had 6 inches of rainfall in August. Mr. Schifalacqua stated there is nothing in the budget that decreases the amount of flowers that are planted. Mr. Cole stated last year they reduced herbicide on the boulevards. Ald. D'Amato stated residents do notice and don't like dandelions. Mr. Cole stated they looked at their nursery to see if it is cost-effective. Milwaukee County's tree nursery is right across the street from the City. He stated there is an excellent opportunity to provide trees to the county at a cost. If we can negotiate with the County we would create a green house (metropolitan nursery) whereby we could sell to every municipality in County. When contractors do bad things to City trees, we bill them. These billings have gone down. Ms. Engan stated the $150,000 is not going to be used for increased revenue. The primary focus is to build up intergovernmental cooperation agreement. They will be going into 2003, with 300 trees. They will only buy 300 or 350 trees from the outside. Ald. Murphy stated boulevards play a role in having the water go straight into the sewer system. Ald. Gordon asked how is the forestry and sanitation departments managing together. Mr. Cole stated under the direction of Mr. Purko, he looks at it as a awesome challenge. Mr. Schifalacqua stated they have streamlined management. Mr. Cole talked about the public schools initiatives and Greening Milwaukee. He stated they are all going very well. Ald. Gordon asked about the disparity in planting trees at schools. Mr. Cole stated that MPS will be taking over that. Ald. D'Amato asked Ms. Engan to get him the figures for the capital budget for this department. Ald. D'Amato asked for an example how many trees less he would be getting in his district. Mr. Shamburger stated overall the reduction is 1/6th. They will see extreme numbers coming from their nursery in 2007 and should be 100% self-sufficient. Mr. Garland stated his union had some concerns relative to individuals in irrigation and two more in tree planting. He was told this will be taken care by attrition and there will be no layoffs. In the pruning area, they will lose some additional employees. They have had some problems in the nursery, yet he sees they plan on eliminating one position in the nursery. Mr. Cole stated there is a reduction in the nursery as the nursery business is seasonal. The other employees will be subject to seasonal layoffs. They will fall back to the City laborer list in this particular budget. CAPITAL IMPROVEMENTS PLAN John Ledvina & Terri Gabriel appeared. Mr. Ledvina read from his budget highlights and Ms. Gabriel gave her fiscal overview. The 2003 Proposed Budget for the Capital Improvements Project derived from all sources is $183,894,833 an increase of $22,661,147 (14%) from the $161,233,686 provided in the 2002 Budget. 4th Floor of the 809 Building - $811,500. DOA-ITMD occupies the 4th floor of the 809 building and it was last remodeled in 1982. Within the last 20 years, the growth of this division was accompanied by patchwork remodeling solutions resulting in an unattractive, cluttered, and hazardous environment. Federal regulation now forbids the Halon fire suppression technology used in two locations on the floor due to the ozone depletion nature of inert gas. Circuit boards that monitor sensors and alarms are obsolete and the 4th floor has no sprinkler system. Ald. D'Amato asked about the new CAD system and whether it was private or public. Ms. Engan stated she will follow-up, but perhaps address information is not public. The intake CAD system in the Fire Dept. due to the number of EMS runs they do, that information is not public information due to the medical nature. Ald. D'Amato stated perhaps they should add a footnote that states they would not pay for the CAD system unless it would be available on a regular basis. DEPARTMENT OF PUBLIC WORKS – INFRASTRUCTURE Mariano Schifalacqua, Jeffrey Polenske, Jerry Zaremba, Clark Wantoch, Martin Acquino, John Garland, John English, Ron Sweet, Thomas Bell & Terri Gabriel appeared. Mr. Bell gave a recitation of the budget highlights, and Ms. Gabriel then presented her fiscal summary. Total operating expenditure in the 2003 Proposed Budget is $23,736,887 and increase of $742,585 (3.23%) compared to the $22,994,302 provided in the 2002 Budget. The rate for assessable improvements levied on a property owner in 2003 will decrease. Mr. Polenske reported they are making some slight re-organization changes. It is providing some managerial efficiencies. Ald. Murphy stated one of the complaints he has heard are the street lights being off. Mr. Polenske stated they are certainly trying to be as responsive as possible. In 2001 they had larger problems they addressed, but in 2002, the requests have not been as great. Response times have been within a 24 hour period. Ald. Murphy asked for a listing of where they are making upgrades in Street Lighting circuitry in the City. Ald. Murphy asked about the canal street extension. Mr. Polenske stated they are looking at it, but it has not yet been determined. The trail Ald. Murphy has been pushing for, for years is in this area. It would be a direct connection from the west side to downtown. Mr. Schifalacqua stated they hope to have a designer by the end of the year. Ald. Murphy complimented Mr. Schifalacqua and his staff on the great job they did on the 6th Street Viaduct. Mr. Polenske stated they have an awful lot of paving projects that also involve street lighting. He feels general maintenance has been better this year. Ald. Gordon asks how long it takes for a service call. Mr. Schifalacqua stated they have criteria and for the most part they are in the 24 hour mode, for individual lights, it may take a little longer. Ald. D'Amato asked about the reduction in the number of permanent improvements. Mr. Polenske stated they have seen a number of reductions, but he is not sure if it is just the costs. Mr. Schifalacqua stated on a yearly basis they are still doing the same amount of projects. Ald. Murphy asked Mr. Schifalacqua about the assessable vs. non-assessable. Ms. Engan will supply that to the Committee. She feels people are looking at their own pocket books and what is happening with the stock market. Mr. English (DC 48) stated in the construction division they plan on moving 13 public works inspectors. He stated it makes sense. They have enough year round inspectors to keep up with the work. He stated that when he talked to the CPW he replied it enabled them to work more efficiently. It makes him nervous and would like to see the positions above line in a regularly funded position. He stated the biggest nightmare times are in November. The sooner they can get the work done the better. He feels it would make the budget office happier because they would stay above line. Mr. Garland stated the crew leaders, asphalt workers and City Laborers (aux.) are not new hires. They work when the construction season starts and are laid off when the construction season is over. He asked if they could identify them somewhere in the budget so people realize they are not new hires, but in the budget. Ms. Engan stated where they are in the budget is not a problem with her office. Ald. Murphy asked about the overall DPW reorganization. He is looking at that in this year's budget. He has had some problems, where some DPW employees were not being very cooperative with the developer. Mr. Schifalacqua cautioned that some of their permitting is not a full time assignment for those individuals. Ald. Henningsen talked about barricades and how the lights almost never work. He said he's inquired and he's told they don't have the people to see if they work at night. He stated that not one BSF barricade works. Mr. Schifalacqua stated if they are our barricades we should be checking them on a daily basis. Mr. English stated sewer contractors and inspectors go home at 3:30 PM and it is not dark out. There used to be a program in place where inspectors went out to check them and this program was eliminated three years ago. Ald Henningsen wants an AMENDMENT prepared that we have some positions to go out and check for blinking lights on barricades at night. DEPARTMENT OF PUBLIC WORKS – SEWER MAINTENANCE FUND Mariano Schifalacqua, Jeffery Polenske, Martin Acquino, Clark Wantoch, Eric Pearson & Emma Stamps appeared. Mr. Pearson presented his budget overview, and Ms. Stamps then gave her fiscal analysis. The 2003 Proposed Sewer Maintenance Fund budget provides for $46,248,059, a $3,034,913 or 7.02% increase from $43,213,146 listed in 2002. Mr. Polenske stated they have provided some management efficiencies here. Ald. D'Amato asked Mr. Pearson what are some of the ways we may charge for curb surface area. He stated there will be a rate charged for residential class. For residential they will be using assessor's data. Ald. D'Amato feels we have to give people options. You can actually pave your front yard. Ms. Engan stated one of the reasons we want to look at this, is we feel there is a better way to look at this other than just use. They want something that is more equitable. Ald. Murphy asked about residential consumption and whether we'll be in compliance. Mr. Pearson stated some users have 0 usage in the winter quarter so some don't pay their fair share for the winter usage. So we'll have to make an estimate on the inequities issues. Ms. Engan stated people are using a lot less water. Ald. Henningsen asked about professional services $2.3 million. Mr. Acquino stated they use the money to do studies, flo monitoring of sewers, DNR projects. Inspecting and building in City facilities. Mr. Polenske advised a lot of it is the result of studies that are required by DNR and MMSD. DEPARTMENT OF PUBLIC WORKS – PARKING FUND Mariano Schifalacqua, Dorinda Floyd, Tom Sanders, Cindy Angelos, Thomas Bell & James Carroll appeared. Mr. Bell gave a brief narrative of this budget, and Mr. Carroll followed with his fiscal report. The 2003 Proposed Budget includes $8,391,460 for Professional Services. PAM receives $5.6 million of the Professional Services funding. PAM continues to implement changes to make parking enforcement more efficient and transactions more convenient for citizens. In 2003, the Parking Fund will reimburse the City Attorney's Office for the Parking Citation Review Manager position. (Ald. Henningsen excused at 3:25 P.M.) Ms. Floyd stated you can not make payments with credit cards. They also have a near completion on-line. Most of the activity is in the evening. Both options require a $1 transaction fee. Ald. Henningsen asked about the cash reserve and what it would be next year. They have a balance of about $2.7 million. The treasurer invests this. We get 1.7%. Ald. Henningsen asked if we can do better. Mr. Morics stated your operating cash is what you call hot money, so you are always buying short and that's where your lowest interest rates are. Ald. Henningsen asked about selling our structures. Ms. Floyd stated they have met with Mr. Moric's staff and they are updating that information. They had a bid, which was not as high as everyone anticipated. The net revenue from the structures is 6.6 in operating revenues. Debt service is shown on another line. It is not a money maker. It varies by structure. We owe about $24 million. Ms. Floyd stated some people have expressed an interest in purchasing parking structure. Ald. Henningsen asked if the Council had to authorize them to get a bid. Ms. Floyd stated the structures are worth more like $54 or $55 million. The more we can control our expenses, the excess will flow into revenues. They have had 45 instances of contacts with MPD for parking checkers, ranging from someone throwing rocks to verbal contact. She stated that in the beginning of the year the response time for calls was not good, but now the response time is down to 30 seconds. They are hoping anytime you make it easy for people to pay tickets, they will pay. For night permissions was a goal to increase that response. The average wait time is about 90 seconds. The call volumes are enormous. In 3 and ½ weeks they took 3,100 calls. They start taking them at 2 P.M. It's difficult for the parking checkers. They want to download those on the auto sites. They are working to restructure their assignments so they can get them downloaded before the parking checkers go out. They are having some problems. DPW pays for them to enter them on a data base. They had some incidences were the permits from the police department were not given on a timely manner. Ald. D'Amato asked if it has gotten better. They are always in contact with Deputy Inspector Sucik to remind the districts. They have people that pick up the information on a daily basis. She feels the level of staffing they have now, it would be impossible to take on any of the suburbs. Ald. D'Amato stated he is appreciative of the efforts in his district. Ald. Henningsen stated they will support the rental of the Sewerage District office for the parking checkers. Ms. Floyd stated they are at the central garage is they are used a lot and on the road a lot. Ald. Henningsen stated they want to be proud of what they drive and it would help if they were washed more often. Joe Smith (Allied Service Personnel for the parking checkers) stated they really don't have good facilities to wash the parking checkers autos. He feels their parking checkers are in need of a better facility. It is a question whether sufficient parking is available at this site. He feels sites are already available at the police stations. Ald. Henningsen asked why they couldn't park at the police stations. Ms. Floyd stated if they did that they would need management at each facility. 47th and Vliet station is vacant – Ald. Murphy wants to know what the plans are for this station. He would like to see it get back on the tax rolls. If it isn't going to get back on the tax rolls perhaps it could be used for parking checkers. DEPARTMENT OF PUBLIC WORKS – WATER WORKS Mariano Schifalacqua, Carrie Lewis, Dale Mejaki, John English, Eric Shamburger & Emma Stamps appeared. Mr. Shamburger gave a brief budget narrative, and Ms. Stamps then read from her fiscal summary. The 2003 Proposed total source of funds for the Water Works totals $90,054,484. The Proposed Budget includes plans to eliminate positions through attrition and reclassify others. In 2003 the department will eliminate hiring entry level positions. The Water Works does not anticipate increasing water rates in 2003. Ald. Murphy stated they need a real marketing initiative. He feels we have a great product and we can do a better job in marketing that. Ms. Lewis stated they are negotiating right now with New Berlin. Germantown told them they would get back to them if they are interested. They have not heard back from Brookfield. Mr. Schifalaqua stated they are looking at expanding their base. Ald. Henningsen asked about cash reserves. Ms. Levis stated cash reserves were about $10 million at the end of 2001. The amount of money devoted to the capital plan next year is already pretty tight.	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10/9/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note:  ALSO APPEARED: Laura Engan, Cassandra Patterson, Marianne Walsh, Wally Morics FIRE & POLICE COMMISSION Joseph Czarnezki, David Heard, Jennifer Gonda & Mark Ramion appeared. Ms. Gonda presented her budget highlights, and Mr. Ramion thereupon read from his fiscal report. A formal budget for the Fire and Police Commission as a Budgetary Control Unit was not submitted for 2003. The 2003 proposed budget includes a merger of the Fire & Police Commission with the Department of Employee Relations. 1.2 million is the requested budget. 36% of sworn police personnel are minorities. Ald. Henningsen asked what was the purpose of the merger. Ms. Engan replied this was what they thought was a logical fit because both have similar missions. By bringing these two groups together, it allowed them to eliminate the deputy of DER and allows the City to save over $100,000. Ald. Henningsen asked why this merger would not allow greater savings. Ms. Engan replied that this year they want to bring the two groups together and see how it works. They cut three positions from the DER side. They will be able to share copiers and office space. Ald. Henningsen asked if perhaps the space previously used by Fire & Police could be used by City Plan for a hearing room. Ms. Engan replied that could be a possibility. Mr. Czarnezki stated the Board met with the Police and Fire chiefs and established mutually agreeable performance criteria. As part on the ongoing plan with the Fire department, they worked on plans to increase diversity. The Board created an Ad Hoc committee on cultural diversity. Ald. Henningsen asked if any policy reviews have to deal with how the department uses the computer for more efficient uses for employees. He stated they should make a rule where dispatcher reports could be saved longer on the hard drive. He asked if they could have access to the CAD report. Mr. Czarnezki stated he didn't know if that was technically possible. He asked if the Fire and Police Commission is looking at overtime of the Police Department. They observed when the current chief first came into office he reduced overtime by the police department. Just last year, the commission discussed an increase in overtime with the police chief. Ald. Henningsen wants to know how many people are working on any day in the police department all day long. If 1/3 of the all the officers are working on any one day, he feels that is wrong. He feels the F&P Commission has not efficiently supervised the police department. Mr. Czarnezki stated the day to day operations of the department is the responsibility of the Chief. The procedure when the chief wants to change a rule is, he has to submit it to the F&P Commission, and the Commission has to hold a hearing and many times the Commission modifies the rules of the chief. They had the cease fire operation and the F&P Commission was the pass through organization to accept the money from the state and Ald. Murphy was responsible for getting that grant. Ald. D'Amato stated general frustration in what he believes no accountability of the police chief. He feels aldermen are unable to effect police policy. In the last several years, he feels it is a bad thing because people call him and are frustrated that they are not able to do anything about police policy. Mr. Czarnezki stated the Fire & Police Commission and the City Service Commissions are both separate entities and will remain that way. The position of executive director of the F&P is a cabinet position appointed by the Mayor. Mr. Czarnezki stated he takes his direction from the Mayor and the Fire and Police Commission. He stated if he sends a letter to the chief asking to inspect something, they generally are not refused. He stated in his tenure the F&P Commission has never issued a directive to the chief. Ald. D'Amato asked Mr. Czarnezki for a list of items, which are direct citizen requests of the Chief. Mr. Czarnezki stated he would do his best. The Commission may take a look at the procedure on issuing search warrants. The Commission has not yet decided if they are going to do that. Ald. D'Amato stated he has a problem with not knowing what they deployment of the officers is. Thus it is difficult to find out if they need more officers on the street. He asked Mr. Czarnezki to get that information for him. He asked if he could get deployment on any given day. Mr. Czarnezki stated they have access to that information by State Law. Ald. D'Amato asked about minority hiring. Since 1986 minority hiring has been better, but since 1997 it has gone down. The court order (33% hiring of minority every year) expired in 1997 and they are using a new test established by a hiring consultant. He stated in 2001 the results were much higher. Ald. D'Amato stated part of the problem with the COMPASS program was there was little to no cooperation from the Police Department. He asked if the F&P Commission did anything about it. Mr. Czarnezki stated they were never asked to do anything about it. He stated maybe it was a failure of the F&P Commission. He stated maybe those questions need to be asked of the police chief. Ald. Gordon stated there was a discussion between the Commission and the Police Chief and he asked what were the results of that conversation. If the commission is having these discussions with the chief, what is coming out of these discussions and what did the chief say. Mr. Czarnezki stated some commissioners were satisfied with the chief's response and others were not. He stated you have to ask the chief about overtime in the Police Department. The Commission has been told that they should not micro manage the Police Department. Ald. Gordon stated there was a meeting where Sheriff Clark expressed his willingness to help with cruising problems in the City. The Chief pointed out that one of reasons the overtime was up, was the problem of dealing with cruising. Ald. Murphy stated one of the issues concerning him was technology report of the new police communication section. Mr. Czarnezki stated each department submitted their proposals and their proposals were ranked. The fire and police can each have their own CAD systems as long as those CAD systems talk to each other. Thereby information can be shared as quickly and cost efficiently as possible. Ms. Engan stated that about a year ago the procurement of those two large investments by the City and were put together to look at the process. Their goal was to make sure they had a system that work efficiently and was as cost efficient and would work well for the two entities. They found out through the RP process that if you used the same vendor for both it would cost about $4 million. Ald. Murphy asked if she could assure the council that the system would be able to communicate with both departments. Ms. Engan assured them it would. Gun confiscations have decreased in recent years. Operation Safe Summer was a effort to take guns off the street. The Commission has spoken to the chief on the decreased effort. Ald. Gordon asked where we are in the process of hiring a new fire chief. Mr. Czarnezki stated they have narrowed it down to 8 candidates and they are now conducting an assessment and the Commission will conduct additional interviews. The Commission hopes to conduct interviews in November. Ald. Murphy asked if it has been an issue about curfew violations. Mr. Czarnezki stated the F&P Commission has discussed this with the chief. Ald. Murphy asked if there has been a decrease. Mr. Czarnezki stated there was not. Ald. Murphy expressed his concern and Mr. Czarnezki stated the Commission would agree with him on that. The number of disciplines in both the Fire and Police departments are discussed with the Chief on a quarterly basis. Ald. Murphy stated he has heard concerns that officers are afraid to take any initiatives on the street as they may be taken up on charges. He stated he asked for a list of block grant captains in his area from the chief and he was denied that. He asked Mr. Czarnezki if he could send a letter to the chief and get that information for him under the open record request. Mr. Czarnezki said the F&P Commission could get this information, but wondered whether this is public information (address) and may be a question that should be asked of the City Attorney. Ald. D'Amato stated that information on crime in the area should be submitted to block watch captains and the chief will not do that. He asked if Mr. Czarnezki could bring their concerns to the Commission. Geographically the chief can put the officers wherever he wants. He stated their resource is the F&P Commission. The Commission should indicate to the chief that he should see if policing can be done in cooperation with another policing agency. Ald. D'Amato asked about notification prior to transfer of police personnel. Mr. Czarnezki responded the chief provides notification to F&P Commission and the officer. Ald. D'Amato wants to make sure Mr. Czarnezki takes the committee's concerns on the lack of cooperation of the police chief relative to the Compass grant back to the Commission. The Commission hasn't issued any directives to the chief in the last two years. The Board of Fire and Police Commission is a very diverse board and requires a majority of the Board and the Board hasn't always agreed. Ald. Henningsen asked why Fire and Police Commission couldn't issue a directive to hire some Laotian speaking officers or a civilian to answer the phone. Mr. Czarnezki stated they have at least two Hmong police officers. Ald. Gordon asked if it was possible to compel members of the F&P Commission to appear before them. Mr. Czarnezki stated they would be happy to do that if they were asked. Ald. Henningsen stated when Harold Breier was chief they had the exact same number of officers assigned to every district. He wants to know why we have 1/3 of the officers working on any one day? Ald. Henningsen asked how the lawsuit with the Fire Department testing is going. Mr. Czarnezki replied 23% in the fire department is currently minority. 54% of the fire fighters hired in 2002 were minority. Mr. Czarnezki stated in the Fire department top administration they have an Adm. Captain that is Hispanic; 4 African American Bat. Chiefs, the chief dispatcher of alarm is African American, 2 African American deputy chiefs and one is female. Ald. Henningsen feels to many police officers are assigned to relatively minor calls. Mr. Czarnezki stated the F&P Commission does not assign those standards and does not deploy. DEFERRED COMPENSATION William Thompson, Katie O'Sullivan & James Carroll appeared. Ms. O'Sullivan read from her budget overview, whereupon Mr. Carroll gave his fiscal report stating that the proposed budget increases approximately 2.2% from the 2002 Adopted Budget. This budget has no tax levy impact. The value of the entire plan, as of June 30, 2002, was approximately $358 million. Mr. Thompson stated the amount that can be saved yearly in Deferred Compensation goes from $8,500 to $11,000, if over 50 goes to $12,000 and if in a retirement catch-up, you can do $22,000. Ald. Murphy asked Mr. Morics about the benchmark and Mr. Morics replied, equity markets have been rough except the fixed income market. This is a 457 Deferred Compensation Plan. Ald. Henningsen asked if you can rollover the lump sum after retirement. Mr. Thompson replied yes. Ald. Murphy asked if the people that are managing our money are doing better than the benchmark. Mr. Thompson stated he would get back to Committee with that information. GRANT & AID FUND Eric Pearson & Angelyn Ward appeared. Mr. Pearson gave his budget highlights, and Ms. Ward followed with her fiscal narrative. The 2003 Proposed Budget anticipates grants with a grantor share of $83,572,350 will be awarded to the City in 2003. This includes a grantor share of $11,842,292 for unanticipated grants. That's 14% of the total Grant and Aid Fund. The Health Department receives the most grants. The Police Department is expected to receive the most next year. Ald. Henningsen asked if the Departments are responsible for going after the grants. Ms. Engan stated DOA – Intergovernmental Relations notifies the departments and it is the department's responsibility to go after them. He asked who is looking at the federal register on possible grants. Ms. Engan replied DOA – Intergovernmental Relations. Ald. Henningsen feels this should be charted. How much was available and how much we applied for. Under Fire dept. we anticipate getting $5 million from the County. Ald. D'Amato stated we have goals for everything we do that regards funding. He asked if we have a goal for how much revenue we should count on from grants. Ms. Engan replied Health Department does a great job in getting grants. Ald. D'Amato stated perhaps next year we should challenge the people that are writing/searching for grants to have a certain percentage of our revenue from grants. Ms. Engan stated we have been very effective in bringing more resources to the City, but feels the Fire Department could do a much better job. They requested that the Fire Dept. add a resource person to apply for grants. Ald. D'Amato asked Ms. Engan if she could chart how much cities of comparable size receive from grants. Ald. Murphy stated the health department has seen a decrease in grants. Ms. Engan stated she would have to look at that number and go back and see what that change is. She feels the 2002 number reflected a grant that is a three-year grant, which she feels is the Lead grant. She stated they are clearly not losing ground by bringing money to the health department. We're receiving about 100 million in grants. COMPTROLLER W. Martin Morics, Michael Daun, Sandra Rotar & James Carroll appeared. Ms. Rotar gave a brief overview of her budget report, and Mr. Carroll followed up with his fiscal presentation. The 2003 Proposed Comptroller's Office Budget authorizes 66 positions, 2 fewer that the 68 positions that were authorized in the 2002 budget. It also provides $30,000 for independent study of the functional area of the General Accounting Division. Mr. Morics stated this represents basically a status quo budget. Ald. Gordon asked Mr. Morics about his feeling on the change of name, etc. of the Central Board of Purchases. Mr. Morics stated the changes are positive as long as we maintain the integrity of the purchasing process. He stated they use outside services for audit of the health department and are also using an outside firm to do an audit of 3rd District Police Station. He said it doesn't make sense for the City to hire a fulltime auditor that is skilled in these services and is thus far been much more efficient to use an outside auditor on an as needed basis. The Proposed 2003 budget also includes the completion of 12 audits as an internal management indicator. Ald. D'Amato asked Mr. Morics who prints their reports. Mr. Morics stated they are printed on the outside. Mr. Morics stated he would supply the Committee with his printing budget, how much is City and how much is on the outside. Ald. Henningsen asked about the low interest mortgage program. Mr. Morics replied there is approximately 41 mortgages with a total value of approximately $623,625. No new loans have been made since 1985. He stated he asked for the HUD regulation memos on the Block Grant. Ald. Henningsen stated they have project managers who look at it and say it looks okay and then they send it to the Comptroller. Mr. Morics stated his department is essentially financial oversight. Ald. Henningsen wants to know why it takes 7 and ½ people to review what the block grant office does. Mr. Morics stated his department does an audit function and they do site visits, etc. Audits that are analytical by their nature are labor intensive. Ald. Murphy asked about the 2000 audit they did on Williamsburg heights and asked why their wasn't some follow-up at that time. Mr. Morics stated perhaps they were satisfied with the response or they referred it to the City Attorney's office. Mr. Morics stated he would get back to Ald. Murphy relative to that. Governmental Accounting Standards Board Statement No. 34 probably went on for 10 years and there is no way we can opt out of this. $44,000 is included in this budget to implement the plan. Ald. D'Amato asked Mr. Morics about the health clinic (Milwaukee Health Connection) that went before Judiciary and Legislation Committee several times rel. to rent, etc. Mr. Morics stated it is a work in progress and has been making progress. Ald. Murphy and Ald. Gordon stated Mr. Morics has always been very fair. CITY DEBT W. Martin Morics, John Ledvina & Marianne Walsh appeared. Mr. Ledvina then presented his budget highlights, after which Ms. Walsh recited her fiscal overview. The forecast for City Debt is partly sunny. The City Budget for Debt Service includes Milwaukee Public School Debt and all City government-related purposes. The City may also use its own borrowing authority for school purpose MPS debt service is $131.5 million. As of December 31, 2001, the outstanding debt service requirements for the City totaled $842.7 million, an increase of $47.2 million or 5.9% from 2000 levels. The tax levy for debt service will total $55.8 million. Mr. Morics stated one of things he pushed for many years is to break out the self-supporting debt. They used general obligation debt because it is the cheapest form of debt available. Ald. Henningsen asked about the school debt and whether we must use our authority for any and all they submit to us. Mr. Morics stated we are not. Ms. Engan stated there is a lot of backlog for maintaining those facilities (schools). They are trying to get the district to look at the ongoing maintenance plan. They are trying to work with the district to see if they can get a waiver from the State. We have about $95 million outstanding for school debt. Ald. Henningsen stated that in future budgets we should look at MPS as they don't have but 1/10th of the budget hearings we have and will not vote for anymore borrowing for them until they submit a 5% decrease in their budget. Ms. Engan stated the level of reserves we wanted in that fund was between 15 and 20%. We are about 10% so we are below the level we wanted. Ald. Murphy stated this committee will have to be answering and looking at some tough policy decisions. On the issue of the cash financing, we are one of the few cities that are doing this and this is a good thing. Mr. Morics stated as you look at reserves and look at policies, you have to remember that these things are your savings accounts. These are one timers. You have to understand that you want to maintain it there. Mr. Morics stated the reason you are cash financing these things is because you're doing the same thing every year. He stated we adopted this 20 years ago. Ms. Engan stated it certainly is a policy call. You have to look at the bottom line. She passed out a chart for the Tax Stabilization Fund. In terms of the drop, it was a goal to bring it down to a more manageable level. In 1992 it went up to $55.7 million, down to $29.1 in 2001. Mr. Morics stated the plan is independent of interest rates. It is predicated on the premise that you pay for today's expenses with today's funds. Ms. Engan stated it is a policy call on how much debt you want to place in the budget. Ms. Engan stated her and Mr. Morics will be telling the Committee not to make a change. CITY REVENUES W. Martin Morics, Dennis Yaccarino, James Carroll & Marianne Walsh appeared. Mr. Yaccarino read from his budget report, while Ms. Walsh recited her fiscal narrative. The forecast was City Revenues is partly cloudy. The 2003 general City purpose budget totals $488.8 million, an increase of $6.25 million from the 2002 adopted budget. Intergovernmental revenues and the property tax levy account for nearly ¾ of the total revenues for general City purposes in the 2003 proposed budget. Intergovernmental Revenues have continued to fall. The solid waste fee will increase from $75 to $78. Ald. Henningsen asked the definition of General City purpose. The General City Purpose is generally what we speak of, goes for most general city services (safety, Fire and Police etc.) TAX STABILIZATION FUND W. Martin Morics, Dennis Yaccarino & Mark Ramion appeared. Mr. Yaccarino gave his budget overview, after which Mr. Ramion presented his fiscal review. The Tax Stabilization Fund balance available for 2003 purposes is $29,122,000. The 2003 proposed budget TSF annual withdrawal of $10,000,000 would leave a remaining available balance of $19,122,000 prior to 2003 regeneration. The proposed withdrawal includes $1,000,000 in anticipation of recognition by the Comptroller for changes in various fees. Mr. Morics stated one of the aspects of a good reserve policy is, it does meet something. He feels this should be brought before the Committee and discussed because there are ramifications. Ald. Murphy stated you are increasing my solid waste fee yet you are decreasing the service. This is a question that every constituent is going to ask. Mr. Morics encouraged members to contact his office if they wanted any workups on things they planned to offer for the budget. Ms. Engan stated that if they go to a special pickup fee, they will have to look at decreasing the solid waste fee. Special pickups were considered in that fee. Ald. Murphy stated we are providing free service to absentee landlords. Ald. D'Amato stated this year we are projected to do 400,000 special pickups. Ald. Murphy stated he was looking at possibly the first one is free and after that start documenting and charging for. He feels a crew or sanitation supervisor could mark it down, send it downtown to sanitation and have them submit a bill. Ald. Gordon stated there has to be an education process tied to this. Ms. Engan stated she is not saying we can't do it. They were convinced by the staff of Sanitation that it would be too costly by staff to implement that charge. Ald. D'Amato asked Mr. Morics about the policy for TSFs. Mr. Morics stated there will be times you want to take more out. The difficult thing is you anchor it on a 3-year plan and it will retain its status as something meaningful. PUBLIC DEBT COMMISSION W. Martin Morics, Michael Daun, John Ledvina & James Carroll appeared. Mr. Ledvina gave a recitation of his budget highlights, and then Mr. Carroll presented his fiscal report. The budget of the Public Debt Commission annually provides funding for 2 positions. The 2003 Proposed Budget provides $105,123 for Salaries and Wages. This is approximately a 4% decrease. Ald. Henningsen asked about the service fees. We pay $500,000. Would it be more cost effective if we had on staff a bond counsel and a financial advisor. Mr. Morics stated bond counsel is a very specialized field. He stated it wouldn't make sense to do it in house. Ald. Gordon asked about the 30% goal, which has not been met. Mr. Morics stated on negotiated offers their rating has been better. They have made a point of including a policy statement and everyone does receive a list of MBE and DBE He stated at the end of the day, the low bidder still wins. Ald. Henningsen stated the law says low, qualified bid. Mr. Daun stated they have spent advanced effort and time in contacting MBD, DBE organizations. Well over $40 million will be placed with meaningful, minority firms. .The major firm maintains the underwriting. Our December sewer revenue bond was totally underwritten by a minority firm. They spent a lot of time and attention in developing it. Ald. Gordon asked for an analysis and who these firms are, something in writing that Mr. Daun stated about minority firm participation. Mr. Daun asked for 60 days to put it together a meaningful report. They moved to the competitive side for Internet bidding. He stated they would like to work with the City Attorney to work within the laws. Ald. Henningsen asked how the language would have to be changed in a bond if we wanted more liberal refunding provisions? Would it reflect the rating? Mr. Morics stated it would affect the rating. The Federal government says you can only refund a bond once. A general obligation, state law limits us to 20 years. Ms. Engan stated the Comptroller will only go to market for what we need for one year of spending. COMMON COUNCIL CONTINGENT FUND W. Martin Morics, Dennis Yaccarino & Mark Ramion appeared. Mr. Yaccarino read the budget overview, and Mr. Ramion gave his fiscal recitation. The 2003 proposed budget provides $5,000,000 for the Contingent Fund. As of 2002, 70% of that fund remains. Ms. Engan reminded the committee about the Police overtime issues. Ald. Henningsen asked if we had money from the Wages Supplement Fund. This money is invested. Ald. D'Amato asked if the Council can do anything to stop the Police Department from using all this overtime. Ms. Engan stated you could get into some legal issues over time worked. She stated perhaps in 2003 you could require the department to come before the Committee for the formal release of overtime money. It's hard to control overtime without a strong directive from the Chief. The reduction in overtime will come about with management initiatives to control the cost. Ald. Gordon asked Ms. Engan to provide the top five departments that raid the contingent fund over the last five years.	Pass	4:0
10/8/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/8/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/8/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/8/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/8/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/8/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/4/2002	0	FINANCE & PERSONNEL COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: BUDGET OVERVIEW Laura Engan appeared. The Budget Director introduced her staff and disseminated a copy of the transparencies entitled "2003 Proposed Executive Budget – Building Milwaukee", which included numerous supporting graphs relating to the 2003 Proposed Budget, Initiatives, Past progress, Total budget as a percent of adjusted gross income and gross city product, property tax levies 1988 through 2003, Comparison of City and County Inflation-Adjusted Tax Levies 1992-2003, Comparison of City and County Contributions to Retirement Systems, Comparisons of property tax rates in Milwaukee, Annual Increases in Health Benefits, Health Care Costs as a Percent of the Property Tax Levy, Tackling Health Care Costs, Growth in Residential Properties vs. Growth in All Other Property Categories, Targeted Spending, Authorized Positions, Strategic Budget Reductions, Real Increase in Spending 2003 Proposed – 1996, Per Capita Spending, 2000 Per Capita Total Expenditures, Future Challenges, Structural Issues: An Overview, Projected Revenues and Expenses (2003-2008 )(Preliminary), 2003 Budget Sources of Revenue (Excluding Borrowing Authorization) and Real Growth of Intergovt. Revenue (1990-2003) Bottom Line. She outlined the City's strategic objectives in view of major budgetary/revenue changes and the budget reduction of 231 positions and elimination of three high level, deputy positions, efforts of intergovernmental cooperation. Department of public works continuing to work with the county in developing a green house. The goal is to maintain a constant level of funding. The levy does grow by 5.3%. next year. In early 1990 we were the second highest taxpayer and last year we were in the middle. Milwaukee has saw an extremely strong property growth and is a reflection of the fact that people want to be here and relocate in Milwaukee. Looked at City priorities and focused on our goals, we have dedicated more resources to police. We made targeted reductions especially in Administration. We continue to deliver high level services and reduce the costs. State shared revenue is below the rate of inflation. Personnel counts over the last 14 years, we dedicated more resources to police and had a real reduction the cost of administration. We continue to provide high quality services and reduce cost. The governor initially proposed a complete elimination of state shared revenue by 2004, but we saw a 1% increase. In Health Benefits, we are seeing significant increases well above the rate of inflation. The Mayor's Task Force is continuing to look at that. In 2003 the percent of our tax levy for health care is over 40%. We have a one year HMO contract saving for 2003 of about 8 million. Most of the revenue the City receives, 41.8% Shared revenue which is critical to the City of Milwaukee and also to the State of Wisconsin. Despite Past Success, Milwaukee cannot afford current operations with the property tax levy. The tax rate is applied on the value of property. If the City made no changes the taxpayers would have been paying 16% more. We've been able to accomplish a tax levy that is below the rate of inflation. The levy will grow by 5.3% next year. In the early 1990's the County and City tax rate was basically the same and over time Milwaukee has a very solid budgeting and has been able to keep that level below what has been happening at the County. We've had to make tough budget decisions to do that, including fully funding all of our obligations. We must continue to push efficiently. Ald. Hines asked Ms. Engan about pushing for efficiencies while she often talked about development in the downtown area. He wanted to know about housing stock in general. She replied Milwaukee is fortunate to see extreme growth in the entire City. Ald. Gordon thanked the Fiscal staff, Marianne Walsh, Angelyn Ward, Mark Ramion, Jim Carroll, Terri Gabriel and Emma Stamps for their assistance and hard work. MAYOR'S OFFICE Steve Jacquart, Erik Pearson and Emma Stamps appeared. City government will continue to get smaller under this budget, eliminating another 138 positions. Mr. Pearson stated the Compass position (Jim Pingel) is eliminated due to the end of funding of the grant. 99% of the assessment areas grew above inflation. Ms. Stamps noted that there will be eliminating 1 staff assistant, 1 office assistant and an aide. The 2003 budget does not include capital improvement costs. Ald. Hines asked about the elimination of the grant funding for the Compass position. Mr. Jacquart stated they are struggling trying to find funding for this position. With that program they have been able to access much information as quickly as possible. Mr. Pingel works with all members of the Common Council. He used to work in Budget Office as well as the Police Department. They feel it has been very successful. Mr. Jacquart feels that as talented as Mr. Pingel is, he will be able to find some contract work and they are hoping perhaps in March they may be able to find some funding. Ald. Murphy stated that there is some difficulty getting information from the chief of police and perhaps they could get the police department to pay for this position. Mr. Jacquart stated it is a possibility. Ald. D'Amato asked Mr. Jacquart to elaborate on some of the problems they have had and how poorly some of the departments work together and what is the total investment in this project. Mr. Jacquart replied that some of the challenges have been technology and getting data turned around quickly, and dealing with Community groups, police, etc. Mr. Jacquart stated information from the Police is not being released in a timely fashion and isn't sure of the reason for that. He stated investments are Mr. Pingel's salary and two positions in ITMD. Ald. D'Amato stated that when the Police Department comes up, they should be asked why they are withholding information. Ald. Murphy asked Mr. Jacquart to look at the possibility of using Asset Forfeitures to fund this position. Ald. Gordon stated him and Ms. Patterson have attended meeting of the Mayor Healthcare Task force. He asked what the situation is now as we are able to deal with the budget for next year. Mr. Jacquart replied that they are continuing to meet, get new ideas and get the market to work and create competition in the health care industry. Ald. Gordon asked if there are any suggestions/solutions for 2004 and beyond and if there is a forecast they can rely on so that they don't have to rely on last minute things like those that happened this year with the health care plans. Mr. Yaccarino stated they are looking at various plans for the upcoming years, including offering the "narrow network" to all employees. Ald. Murphy mentioned workplace injuries and that there is a substantial increase along with occupational health injuries. He is concerned about how that relates to the increase in those costs and as it relates to a wellness program. We don't have a Wellness program in place with the City. We did implement one policy and that was to eliminate smoking. He asked what thoughts has been put into encouraging employees to be in better shape and take better care of themselves. Mr. Yaccarino stated that the City is looking into joining larger health care wellness programs. They are concerned about how to create that program so that it does not just become a payoff, that it actually makes people healthier. This plan is still in the working stages. Ald. Murphy stated the costs for workplace injuries is about $10,000,000. (Ald. Hines excused) CITY CLERK Ronald D. Leonhardt, Donna Johnson, Eric Pearson & Angelyn Ward appeared. Mr. Pearson presented his overview of the budget report. Ms. Ward read the fiscal highlights. Mr. Leonhardt stated when this budget was submitted in May he put himself on a diet and lost 31 lbs. and at the same time trimmed $250,000 from his budget, making it leaner but not meaner. He stated in the past they always submitted a budget on what they thought was needed, but this year he made a very serious effort to meet the allocation of the Mayor's office. They have made a $100,000 reduction in computer upgrades and reduced travel for council members by 25% and eliminated travel funding for the City Clerk and Deputy City Clerk. They are attempting to do some cross-training of staff and have a more efficient use of staff. Ald. D'Amato asked how we ended up with the police liaison officers? Mr. Leonhardt stated some years ago they were on our payroll. Ms. Engan stated that with the combing of the departments of DER and the Fire and Police Commission, they felt a better place for them was with the Council. Mr. Leonhardt stated this is mainly for payroll purposes. Ald. Murphy asked if these positions are paid from the taxpayers or are they paid for by the unions. These positions are paid for by the City, which was required by the State. Ms. Engan thinks we are reimbursed for one position. Ald. Gordon asked about changes in the license divisions, including permit work and what type of response they received from applicants. Mr. Leonhardt stated they can't reflect savings at this time due to the startup costs. He stated they can not submit them electronically at this time but hope to do so in the future. Council agendas, committee agendas etc. are all available online. We are putting bicycle licenses on line making it easier for the police department to track bikes and making it easier for residents to license their bikes. There are some complications due to some requirements that have thus far inhibited us from doing them online. He stated we are in the startup efforts. Ald. D'Amato stated that any uncontested licenses whether it be a tavern, bartender etc. that we should have them online to save staff costs and make it easier for them. He will make an AMENDMENT that this all be available on line by the end of 2003. Mr. Leonhardt stated to be careful about the all. They are working on these, but there is some problems with credit card payments. Ald. D'Amato also wanted it to be noted that Mr. Wright and Mr. Novak would be able to work for all 17 alderpersons. He feels we cannot give up the responsibility about the checks and balances of Time Warner complaints. He feels that if these two people do not continue to do these, we need to come up with a plan. This is being checked out to see if this is allowed under Block Grant allocations. Mr. Leonhardt stated if this is not allowed by HUD, we will find other staff to deal with these complaints. Ald. Murphy stated there is no need to have these employees deal with these. He feels his office handles more complaints in a month than these two positions handle in this year. Ald. Murphy stated he will be offering an amendment on this issue. He stated if nothing else, we could use this money for the Compass position. He encouraged the City Clerk to use college interns. He also asked the City Clerk if he has given any consideration to reducing high level management in our office. Mr. Leonhardt stated he has and is going to give some serious thought to not filling some of the positions when they are vacant. Ald. Murphy stated some of the positions they are eliminating, do get a great deal of work out of them. He asked Mr. Leonhardt to go to a private vendor for copying and seeing what the costs are and if it is timely. Mr. Leonhardt feels there won't be a problem doing it, but there may be some additional startup costs for in-house equipment that we may need. Fiscal Review took budget amendments to a printer by 2 AM and the amendments were back by 5:30 AM. He stated centralized services can be more cost efficient. Ald. Gordon stated that members should receive balances from the Government Communications Committee and whether we can cut costs there. At the last meeting there was additional requests for funds for these services. Most of newsletter printing is done outside except for the preparation, which is done by our staff. Every member should be receiving a monthly statement of their mailing costs. Ald. Murphy asked to see the lists for aldermanic mailing costs. Ald. D'Amato asked if Mr. Leonhardt could prepare for us how much additional equipment/costs would be needed to do our printing in-house and asked Ms. Walsh to prepare a letter to all departments asking them how much it would cost/effect them to do all their own printing or get it done on the outside. There is an annual contract bid out for printing and Mr. Leonhardt believes it is just for our office. ELECTION COMMISSION Julietta Henry, Victoria Robinson, Eric Shamburger & Angelyn Ward appeared. Mr. Shamburger presented his overview for the budget report. Angelyn Ward state funding is provided for two elections and 16 various positions. This year there were 4 scheduled elections and the City has participated in 4 special elections with one pending due to the recall of various County Supervisors. 12,065 poll workers will be hired in the 2003 budget. Ms. Henry reported that Poll workers will be receiving a 10% ($7.65 for the entire day) increase. ITMD will be working with the election Commission to review the current process. Ms. Henry thanked her staff for a very rough summer with all the special elections. The polling locations did not decrease drastically. Many members of the council asked that they not double up on wards. Ald. D'Amato asked how they handled the five special elections without going over their budget. She stated they are on the F&P agenda asking for an appropriation. The actual costs is about $720 per ward for each election. The County will reimburse the City for the costs of the special elections. He asked who prints their materials. She stated there poll lists are printed by MPR and they print a total of 40,820 pages per election. They send it downstairs directly through their computer system. Currently they pay approximately $7,000 to MPR for the printing of a citywide poll lists. Ballots are printed by the County. He asked how often they purge the poll lists. They are purged every 4 years within 90 days of the presidential election (2000). Ald. Murphy stated perhaps one list we would like to target is retired City of Milwaukee employees. Perhaps when they retire we could send something to them asking if they'd be interested in this part time employment. Ald. Gordon stated we have a special election Oct. 8 and how are they handling it. Ms. Henry replied they are ready, capable and willing and they will be there for any elections that occur. CITY ATTORNEY Grant F. Langley, Barbara Woldt, Katie O'Sullivan, David Schroeder & Mark Ramion appeared. Mr. Schroeder stated that the department hired a parking review citation manager, and is presently underfilling a city attorney position, but in 2003 will be paid out of the parking fund. This position is housed in the Police Administration Building. It allows the Assistant City Attorneys to handle other responsibilities. There is a 20% increase in the damages and claims fund. A receivership fund for 2003, is simply for funds that the City Attorney spends from this special purpose account. The City Attorney continues to protect the legal interest of the City. Mr. Ramion read from the fiscal review report. Mr. Ramion stated two assistant city attorneys are eliminated in the proposed budget and replaced with one part-time and one Auxiliary Assistant position. The vacant positions of Legal Office Assistant II and two Graduate Intern positions are eliminated. City Attorney Langley stated their operating budget is salaries and fringe benefits. He wants to use the legal resources they have more efficiently and move more of the lawyers from the branch with the understanding that he would leave at least 3 lawyers in the branch. He intends to construct offices for lawyers in the interiors rather than the outside walls. They have already moved one position into City Hall. He stated he had some retirements including Beverly Matthews and Tom Hayes, who will retire in December. The Parking Review Citation Manager position is now in effect. The person hired is doing an excellent job. This position makes it more efficient for his office to handle these disputes Mr. Langley stated they are remodeling some of the offices. He stated he mentioned last year that he was very concerned about the backlog of cases before the Board of Review. He now has an attorney working with that Board and the backlog is not that great. Nuisance Abatement Efforts – some new initiatives are Lead Abatement warrants. They can go into the properties without the approval of the landlord, if necessary, but with the approval of the tenants. The number of warrants they will seek will increase and it has been a very successful effort. In June of 2002, all delinquent tax properties were referred to the Kohn law firm for collection. This is a pilot program which will end in December and will be reported back to the Council. Ald. Henningsen asked how this relates to the treasurer's test program. Mr. Langley stated this is the same thing. The firm has modified their fees. The Firm collects 10% of the fees for that effort. The decision on how they will proceed with the pilot program have not been made and will not be made until the completion of the program. He asked what we do when a property is abandoned? Mr. Langley stated this is an issue we'll have to address. These matters are referred to Kohn for collection efforts prior to initiating a lawsuit. Ald. Henningsen asked for a list of what outside firms we hire, not necessarily just the City Attorney, but all offices, including Milwaukee Economic Development, NIDC, RACM, etc. and as to what we are spending on the outside for attorneys. These lists will come from City Attorney and the Budget Offices. Ald. Gordon asked in 2003 what we are looking at as far as liabilities. In 2003 they are asking for $2.4 million ($600,000 comes off the top this year, next year and the following year for Fire & Police Commission for the firefighters discrimination lawsuit). Mr. Langley stated he sent a letter June 19, 2002, which outlined some of the pending cases. Ald. Murphy asked if his office is providing any educational classes to the recruit classes of Milwaukee Police Department. Mr. Langley stated they do and he is the sponsor of the current class and will spend some time with them. Ald. Murphy asked about the dispute between Milwaukee County and the City about the care of prisoners. Mr. Langley stated this matter is not settled and the City pays what they feel is the appropriate rate determined by the Comptroller and is well documented and hopes to get it resolved when a new corporation counsel is hired by the county. Ald. Murphy asked about public nuisance efforts and the substantial increase and asked if the City attorney could handle the increase in these nuisance efforts by DNS. Mr. Langley said he could. He stated he looked at the resources he has allocated to this effort and feels they could handle it. They now have more laws on the books to help in their efforts. Ald. Murphy asked Mr. Langley about the significance of the retiring of Tom Hayes and all his invaluable knowledge on the City's retirement system and the Deferred Compensation Board. Mr. Langley stated they are looking at restructing and how they are going to handle it internally and externally and insure that same level of representation is there. Ald. Gordon asked how they are informing the public in disseminating the change that you no longer deal with a Assistant City Attorney to deal with parking citations. Mr. Langley feels they now have a much more consistent effort by having these handled by one person. Ald. Gordon stated people expect to see the City Attorney and get a reduction in their parking fines. Mr. Langley stated he will take a look at this situation and stated they will have consistency in handling these disputes. The process has not changed as far scheduling an appointment. A citizen should contact the Violation's Bureau. Ald. D'Amato asked if one person is enough. Mr. Langley stated they will wait 6 months to see if the resources they have now are sufficient. Ald. D'Amato asked if we pay the county when an individual is given a choice of paying a fine or spending some time in jail. He asked if these were all non-violent offenders. He stated perhaps we could have these people under in-house arrest. Is it possible for us to give the individuals a choice about jail or house arrest? He stated house arrest costs 1/5 of what incarceration does. Mr. Langley stated he will research the answer. Mr. Langley stated he does know that many times when someone reaches the jailhouse door they come up with the money. He stated this question should be asked to Municipal Court. Ald. Gordon asked if the assistant city attorneys normally handling parking citations are still housed at the branch. (Ald. Henningsen excused at 11:20 A.M.) The attorneys currently at the police administration building still handle other matters. Attorneys will fill in when the Parking Citation Review Manager is on vacation or out sick. (Ald. Hines returned at 11:25 A.M.) ASSESSOR Mary Reavey, Peter Weissenfluh, John Constant, Sandra Rotar, Dennis Yaccarino, Terri Gabriel & John English appeared. Mr. Yaccarino stated the restructuring of the department allowed them to eliminate 5 positions and will reduce the number of large variations from assessment year to assessment year. Ms. Gabriel stated there will be a reduction of 5 positions, 70 positions to 65 positions. In 2003 the Assessor's Office will begin annual reevaluations. Mr. English (District Council 48) stated that the reorganization may not be going as smoothly as management thinks it is going. He asked if one of two positions that they planned on eliminating could be saved and be looked at next year. Senior Property Appraiser John Constant, Union President of Local 40 stated he found it very informative to appear before this Committee and makes him better understand the operation of this government. Local 40 is not opposed to annual revaluations. This is a service to the public and they get a better idea of the estimate of value of their property. Last year there was a realization that the budget should be increased for this annual revaluation. 4 new assessors were hired all with impressive qualifications and they had to be trained. Currently they are short 2 appraiser positions (one retired and one on extended vacation and will likely retire the beginning of next year). The office dropped one of two full time supervising assessors. The assessor's office is in a transitional period due to a significant reorganization of the office. He feels now is not the time to be cutting back. There are too many uncertainties. They would like to see 36 assessor positions filled and when they become vacant that they are filled in a timely manner. There is much to do. It is not an easy task to do annual revaluations. Ms. Reavey thanked the budget office and LRB for helping with this process. The 2003 budget does provide for the first annual revaluation. They began in 1994 updating their commercial valuation system and then completed the residential valuation system. This created a change from a 5 category system to a 2 category system. Appraisal is appraisal. It's just applying it to different types of properties. She stated they need to create efficiencies. They have made a significant progress of old appeals that were pending before the Board of Review. They're completed all but about 15% of old appeals pending before the Board of Review. Without this barrier, they will have more freed up staff to handle the annual reevaluation process. They can watch the market closer and there should be less appeals. In the 2002 budget they were allowed 3 auxiliary assessor positions to work on the backlog of all the appeals before the Board of Review. The reality always was that once that backlog was taken care of one of those positions would be eliminated. In 1988 they moved to two-year cycles. She has set up assessment programs in other municipalities and was not afraid to talk to the Common Council and the Mayor if she thought they were not ready. She feels they are ready at this time. Ald. Murphy asked how many appeals were submitted to the Assessor's Office. Ms. Reavey replied they received 4700 appeals. They have completed all but the 600 in process and about 177 that have not been started. Ald. D'Amato asked about how we are going to do twice as many assessments with 2 fewer staff and asked for a comparison as to how many other cities had annual revaluations. Ms. Reavey stated she would get that information to the Committee. She feels it is really just one position they are asking to eliminate as the one was only a temporary position. Ald. D'Amato stated the number of tax exempt properties is up 36%. The State is the one that gives exemptions and not the City. St. Lukes is worth $750,000,000. Ald. Murphy stated that hospitals are non-profit, yet many of them make money. Mr. Weissenfluh, Chief Assessor, stated they have worked with Intergovernmental Relations to present a package to the council to recoup some of the fees they take on in issuing an exemption. Ms. Reavey stated they spend a lot of time and money issuing exemptions. She feels the entity that is requesting the exemption should pay the costs of processing it. Ald. Hines asked if any are rejected. Mr. Weissenfluh stated many are denied, but there is an appeal process and they can go to Circuit Court. They currently received about 35 – 50 new requests per year. Ald. Murphy asked if there were any outstanding appeals/budgetary issues where they would be coming before the council for contingent funds. Mr. Yacarrino stated the biggest pending one is a NML, which is about a million dollars. Ald. Murphy asked about the difference in some municipalities being assessed annually and some being assessed once every four years. The distribution of shared taxes is made on an equal level. They have a levy that is distributed among the municipalities. They are looking at the municipality paying their fair share and we are looking at the properties paying their fair share. Mr. Wiessenfluh stated it is for fairness and uniformity of the tax bill. Ald. D'Amato asked who they used for their printing. Ms. Reavey replied they have used a combination of MPR and outside sources for printing. The decision is the timing. They used MPR for bigger jobs because it is convenient. Under the new plan they will have to plan in advance and get a bid out. DEPARTMENT OF ADMINISTRATION (including all ISA's) Michael Soika, Cheryl Oliva, Randy Gschwind, Pat Curley, Katie O'Sullivan & Terri Gabriel appeared. Ms. O'Sullivan read from the budget highlights, which included elimination of deputy director position and transfer of the Equal Rights Commission. Ms. Gabriel presented her fiscal highlights report stating a reduction of 16 positions and total operating expenditures reduced by 2%. Elimination of two duplicating technician positions. Mr. Soika stated in 1988 when Mayor Norquist took office 52% of the block grant dollars went to the neighborhoods. They would be very supportive of CDBG funds for the Compass position. Randy Gschwind stated the billing module is not being used in FMIS. He believes the money was used for licensing costs. DPW thought they could write a module that would serve their needs more efficiently. They have interfaced that program with the FMIS system. They are negotiating with them their ongoing licensing costs. Ald. Murphy stated there is a $1,000,000 technology fund – do we have projects ready to use those dollars that will result in some efficiencies for 2003. Ms. Engan stated they would like to create some room so they can further expand the use and build in more efficiencies for city government. Ald. D'Amato asked about credit card payments. Ms. Gschwind stated that they have most of the technical programs solved and they are hoping to do that before the suggested deadline. There is a credit card fee of 2 to 3%. The DPW system is a vendor operated system and the proposal is to attach a fee for paying a ticket on line. Ald. D'Amato asked if the bank that would handle this would go out to competitive bid. Mr. Gschwind stated they are working out that issue with the City Treasurer. The technical part is the easy part and now they are working with the departments. Ald. D'Amato is concerned that they use the Comptroller's report and banks that contribute most to the City. Ald. Hines asked about the EBE program, objective was to increase participation on state projects and what we are doing to increase this participation. Ms. Kelsey replied this project has not yet been completed. The fee was decreased to a flat $50 fee. Ald. Murphy asked if we had the City Attorney's opinion of whether we can charge the 2% (credit card fee) to the customer. Ms. Oliva stated that we can not charge a fee specifically for using the credit card. Mr. Soika stated the technology fund could be an option. Ald. Murphy asked about a grant program that was offered by the American Energies Program that gave awards to cities for programs that generate energy and revenue. We pay WE energies over $11,000,000 just for our streetlights. Chicago won the award this year. They will be building several windmills. He stated we have to be creative on this. What is the possibility of us generating our own energy. He challenged their department to start looking at that. Milwaukee did not even apply. He stated we sent back a response "sorry but we are not interested". Ald. Murphy wants to make certain we apply for that next year. Mr. Soika stated they would apply. Ald. Henningsen asked what they can do to increase the amount of federal funding. Mr. Curley replied their division years ago, prior the Norquist administration, was responsible for being more than a clearinghouse. They no longer do that. They send out notifications to departments. DCD and Health are responsible for applying for them. They all get noticed. Ald. Henningsen asked if we should consolidate again. Ms. Engan stated that since they put it back into the departments that are using the money we have been very successful. However some departments have not been using this. He asked for a list. Mr. Egan stated this is published every year as a result of the Comptroller's office single audit. Mr. Soika stated we do a great job but we don't do a good job in announcing how well we have done. Ms. Oliva stated in the year 2002 the EBE program became part of the Business Operations Division. It has enhanced the division to work directly one on one with the EBE staff and get a good participation rate. Working closer with the staff of EBE has significantly increased their participation. They have lots of the information online. They are proposing the Central Board of Purchases be renamed the Central Board of Appeals. There were concerns about the procurement process in general and departments complained it took too long to make their purchase. The central board was brought back and was instrumental in bringing back and improving the efficiency and down sized staff and increased competition. Quarterly reports would be submitted to the Board on purchases and if there were questions they would answer them. The Board of Purchasing as it stands now, is really more of a rubber stamp. The State law and the ordinance states that the low complying bidder is the one that gets the bid. Ald. D'Amato asked about the EBE? Ms. Kelsey stated the projects that are funded with Federal Transportation aids the City will have to accept. Any business that is certified with WISDOT, the city will have to accept for a project that is financed with Federal transportation aids. Ald. D'Amato asked what the County and State didn't do that we wanted them to do? Ms. Kelsey stated the laws are different. In the County's program you are disadvantaged if you are a minority. The City is not allowed to do that. The City's program is race and gender neutral. The last challenge the City had was in early 1990 and we were successful. Ald. Henningsen asked if the CDBG office should go to DCD. Mr. Soika state the CDBG office as it stands has kept us clean and kept us out of arm's way and is cognizant of the federal regulations. He feels the balance we have is a good balance. He feels that overall they have been a supportive organization. Mr. English (District Council 48) stated that two weeks ago he knows where MPR was but didn't know what they did. These two positions in MPR each make less than $34,000 a year. The print shop does not operate at a loss. The option has been out there for awhile to either go in-house or outside. For whatever reason, most go to MPR, so it must be done to the customer's satisfaction because the departments keep going there. Right now there is an internal competitor with a privateer. Right now those dollars go to City of Milwaukee residents. He finds that highly unlikely that would be the case if the print shop was eliminated. Ald. D'Amato stated that the majority of savings come from the lease of the City equipment. Ms. Oliva stated the history of why we have a print shop is that year's ago it was a necessity. Now departments are watching how they are using they dollars and they are going out and getting competitive bids. It costs 5 cents per page for a copy from MPR and some of the equipment is very old. It would be about a half million dollar investment to update which they couldn't justify because they can not guarantee a return. To get a copy from Kinko's is 3 cents per page for large volume. She stated this is a way that we can make government smaller without directing effecting the taxpayer. Ald. D'Amato stated that the amount of money we might save by getting rid of these two positions would have a ripple effect putting costs on other departments. Ms. Oliva stated they do not have a 24 hour department and they can not get the product to the customer in the way private industry can. She stated there may be some differences and difficulties at first, but after they get bids they will have several competitive vendors which hopefully will even give us a better price. She stated this was a business decision and no one did anything wrong. Ald. D'Amato asked Ms. Oliva if she could get figures from perhaps the last 5 years were MPR was successful in getting the bid. He asked if they received reports from departments on how much it would cost the individual departments if they had to get outside printers or add additional equipment to do their own. Ald. Henningsen asked who would print the labels for their mailings. Ms. Oliva stated this is something that would have to be bid out.	Pass	4:0
10/2/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/2/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/2/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
10/2/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
9/25/2002		FINANCE & PERSONNEL COMMITTEE	REFERRED TO
9/24/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
9/24/2002	0	FINANCE & PERSONNEL COMMITTEE	HEARING NOTICES SENT
9/24/2002	0	COMMON COUNCIL	ASSIGNED TO

Number
020851
Version
Original
Reference

Sponsor
THE CHAIR
Title
Communication from the Mayor transmitting the 2003 City Budget.
Drafter
CC-CC
AJZ:dkf
9/23/02

ALD. GORDON offered the following amendments approved by the Finance and Personnel Committee to the 2003 proposed budget.


AMENDMENT NO. 1

ADMINISTRATION

Restore funding for two full-time positions and one auxiliary position in MPR and to restore funding in operating departments for printing services.

APPROVE

AMENDMENT NO. 2

CITY CLERK

Restore funding for two Community Service positions (one through tax levy dollars and one through CDBG reprogramming dollars).

APPROVE

AMENDMENT NO. 3

CITY CLERK

Add position authority for 2 additional auxiliary legislative assistant positions.

APPROVE

AMENDMENT NO. 4

CITY CLERK

Transfer the Police Union Liaison positions from the City Clerk's Office to an SPA under the control of the Common Council

Ald. Murphy asked for separate action.

Roll Call:
Ayes: 0.
Noes: Herron, D'Amato, Henningsen, Bohl, Johnson-Odom, Gordon, Donovan, Richards, Dudzik, Sanchez, Pawlinski, Breier, Nardelli, Murphy, Hines and Pratt.
Excused: 0

FAILED

AMENDMENT NO. 5

CITY CLERK (SPA)

Footnote the Economic Development Committee Fund to indicate that funds are to be expended for Common Council initiatives related to economic development and for economic development related travel by Council members.

APPROVE

AMENDMENT NO. 6

DEPARTMENT OF EMPLOYEE RELATIONS (SPA)

Add footnote to Health Care SPA to utilize $25,000 for an employee wellness program.

APPROVE (Ald. Nardelli voting no.)

AMENDMENT NO. 7

DEPARTMENT OF EMPLOYEE RELATIONS

Eliminate $25,000 of funding for the Police Chief search and selection.

APPROVE

AMENDMENT NO. 8

DEPARTMENT OF NEIGHBORHOOD SERVICES (CAPITAL)

Add funding for site improvements at the Anderson Municipal Building and offset the addition with a reducti...