NUMB:
971280
VERS:
SUBSTITUTE 2
XXBY:
The Chair
TITL:
Resolution authorizing an appropriation of up to $305,000 from the Common Council Contingent Fund to pay for 1997 DOA-MIS services for the Comptroller's Office.
BODY:
Whereas, The adopted 1997 City Budget provided $1,250,000 in the Comptroller's Office O&M Budget - Services Account (Account Number 01-211-6397) for the purpose of paying for Department of Administration-Milwaukee Information Systems (DOA-MIS) costs and services for budget year 1997; and
Whereas, When the 1997 budget figure was estimated and discussed with DOA-MIS and Comptroller's Office staff in 1996, it was the Comptroller's Office understanding that 1997 costs would be "capped" at $1,250,000, that is, when all MIS charges in 1997 reached a total of $1,250,000 no further costs would be passed on to the Comptroller's O&M budget, consistent with past practice in 1995 and 1996; and
Whereas, DOA-MIS was not of this same understanding, and continued to charge the Comptroller's Office for all their costs incurred for all of 1997; and
Whereas, In 1995 and 1996 the Comptroller's Office O&M Budget paid $1,419,265 and $1,322,175 respectively for DOA-MIS costs; and
Whereas, No additional services were requested by the Comptroller's Office O&M budget; and
Whereas, DOA-MIS estimates the total cost for all 1997 services at approximately $1,629,000, prompting a deficit in the Comptroller's Office O&M budget of approximately $305,000; and
Whereas, Discussions regarding DOA-MIS' ability to assist the Comptroller's Office monetarily in reducing the deficit concluded that no excess funds in retained earnings were available; and
Whereas, The Comptroller's Office O&M 1997 budget has certain unused funds to contribute but does not have up to $305,000 in excess funds to cover the deficit; and
Whereas, Services related to payroll, accounts payable and receivable, etc. must be performed on a regular and timely basis, and suc...
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