City of Milwaukee - File #: 001482

• File #: 001482
• Version: 2
• Type: Motion
• Status: Passed
• File created: 2/6/2001
• In control: STEERING & RULES COMMITTEE
• Final action: 2/27/2001
• Title: Substitute motion relating to the allocation of budgeted funds for aldermanic mailings.
• Sponsors: ALD. PAWLINSKI, ALD. PRATT, ALD. NARDELLI, ALD. D'AMATO, ALD. SCHERBERT, ALD. HINES JR., ALD. JOHNSON-ODOM, Fredrick Gordon, ALD. BOHL, ALD. RICHARDS, ALD. BREIER
• Indexes: BUDGET, COMMON COUNCIL, COMMON COUNCIL RULES

Date	Ver.	Action By	Action	Result	Tally
2/27/2001	1	STEERING & RULES COMMITTEE	HELD TO CALL OF THE CHAIR; Minutes note: The motion failed by the following vote: Ayes: 4 - Ald. Hines, Richards, Henningsen and Gordon Noes: 5 - Ald. Pawlinski, D'Amato, Nardelli, Murphy and Pratt Excused: 1 - Ald. Scherbert	Fail
2/27/2001	2	STEERING & RULES COMMITTEE	RECOMMENDED FOR APPROVAL; Minutes note: Ald. Hines, Johnson-Odom, Bohl and Richards requested to be added as sponsors Ald. Murphy moved to amend to add Ald. Herron's sub. resolution to Ald. Pawlinski's sub. resolution. Prevailed. Ayes: - 8: Ald. Pratt, Ald. Gordon, Ald. Nardelli, Ald. Richards, Ald. D'Amato, Ald. Hines, Ald. Pawlinski and Ald. Murphy Noes: 1 - Ald. Henningsen Excused: 1 Ald. Scherbert	Pass	8:1
2/27/2001	2	CITY CLERK	DRAFT SUBMITTED
2/27/2001	2	COMMON COUNCIL	APPROVED; Minutes note: Ald. Breier requested to be added as sponsor. Ald. Herron moved to refer back to the Steering & Rules Committee. The motion failed by the following vote: Ayes: 7 - Ald. Herron, Ald. Henningsen, Ald. Johnson-Odom, Ald. Gordon, Ald. Donovan, Ald. Cameron-Rollins and Ald. Sanchez Noes: 9 - Ald D'Amato, Ald. bohl, Ald. Richards, Ald. Pawlinski, Ald. Breier, Ald. Nardelli, Ald. Murphy, Ald. Hines and Ald. Pratt	Pass	13:3
2/12/2001	0	STEERING & RULES COMMITTEE	HEARING NOTICES SENT
2/12/2001	0	STEERING & RULES COMMITTEE	HEARING NOTICES SENT
2/8/2001	1	CITY CLERK	DRAFT SUBMITTED; Minutes note: 2/8/01 Ald. Pratt, Nardelli and D'Amato added as sponsor per City Clerk. 2/9/01 Per Ald. Scherbert request add as sponsor. 2/23/01 Per Ald. Bohl request add as sponsor.
2/6/2001	0	COMMON COUNCIL	ASSIGNED TO

Number
001482
Version
SUBSTITUTE 2
Reference

Sponsor
ALD. PAWLINSKI, PRATT, NARDELLI, D'AMATO, SCHERBERT, HINES, JOHNSON-ODOM, GORDON, BOHL, RICHARDS AND BREIER
Title
Substitute motion relating to the allocation of budgeted funds for aldermanic mailings.
Analysis
This motion directs the City Clerk to allocate the funds budgeted for aldermanic mailings equally among the 17 aldermanic districts and to quarterly advise each Common Council member of the expenditures for his or her district. It also provides a procedure for Council members to appeal for additional mailing expenditures if they exceed their allocated amounts.

This motion further directs the City Clerk to develop proposed "best management practices" for mailings by Common Council members and to submit these guidelines to the Common Council for its review and approval.
Body
From the funds that are annually budgeted for the Common Council-City Clerk's Office for mailing, printing and postage for aldermanic mailings, including but not limited to newsletters, the City Clerk shall allocate an equal portion to each of the aldermanic districts. Such allocation shall constitute the maximum that each Common Council member may expend for mailings of not more than 25 pieces during that year.

The City Clerk shall quarterly advise each Common Council member of the expenditures from the allocation for mailings for his or her district and the balance remaining in that allocation. If a Council member expends his or her entire allocation, the Council member may appeal to the City Clerk for additional funds for specific mailings of more than 25 pieces. If additional funds are available in the departmental budget, the City Clerk may approve the expenditure with the joint approval of the Government Communications Committee.

In addition, the City Clerk shall develop proposed "best management practices" for mailings by Common Council members. These best management practices may relate to...