Number
041396
Version
SUBSTITUTE 3
Reference
Sponsor
THE CHAIR
Title
A substitute ordinance relating to information and technology management.
Sections
309-1-1 am
310-7 rc
320-31-1-0 am
320-31-1-h cr
320-31-1-i cr
320-31-1-j cr
320-31-3-b rn
320-31-3-b cr
320-31-3-c rn
320-31-3-c rc
320-31-3-d rn
320-31-3-e rn
320-31-3-f rn
320-31-3-g rn
320-31-3-h rn
320-31-3-i rn
320-31-3-j rn
320-31-3-k rn
320-31-3-L rn
Analysis
This ordinance amends code provisions to clarify the authority and duties of the chief information officer, the department of administration-information technology management division, and city departments. It provides for establishment of citywide information technology policy making and standards, and coordinating citywide information technology strategic planning, budgeting, project management and performance measurement through the chief information officer. The ordinance also expands the responsibilities of the city information management committee to include review and approval of the citywide information technology strategic plan submitted by the chief information officer pursuant to the ordinance. The information management committee is also expanded by adding 3 members, the commissioner of public works, and the fire and police chiefs.
Body
The Mayor and Common Council of the City of Milwaukee do ordain as follows:
Part 1. Section 309-1-1 of the code is amended to read:
309-1. Department of Public Works.
1. DUTIES. [[a.]] >>a-1.<< The department of public works shall be responsible for all matters relating to the design, construction, maintenance and operation of the physical properties of the city of Milwaukee including the streets, street appurtenances, alleys, pedestrian ways, malls, bridges, public buildings, water works, and storm and sanitary collection facilities, parking, municipal communications and the landscaping of public space.
>>a-2. The department's municipal communications responsibilities shall be coordinated with the department of administration and be consistent with the city's telecommunications policy and information technology strategic plan.<<
Part 2. Section 310-7 of the code is repealed and recreated to read:
310-7. Chief Information Officer.
1. AUTHORITY. The chief information officer shall be responsible for coordinating information and technology management for the city of Milwaukee and is subject to the direction and control of the director of administration.
2. FUNCTIONS. The chief information officer shall:
a. Establish a city of Milwaukee information technology strategic plan in conjunction with the city information management committee.
b. Establish standards and guidelines for information and technology management.
c. Review and evaluate information technology projects.
d. Serve as a resource to departments in developing and managing information technology projects.
e. Coordinate monitoring and reporting of information technology projects.
f. In partnership with departments, develop standards for e-government applications, systems and technology on a citywide basis, including transactions through the internet such as payments, service requests and applications.
g. Maintain and support the city website.
h. Work in collaboration with the department of employe relations to develop a citywide information technology training plan and programs.
i. Coordinate with city departments and agencies on communications issues to promote interoperability and integration of city communication systems.
j. Coordinate with city departments and agencies in developing a draft telecommunications policy for the city, recommending this policy to the mayor and common council, and implementing this policy.
k. Inventory and review outsourcing and use of consultants by city departments and agencies for information technology functions.
L. Determine if additional boards, committees or task forces are needed to effectively manage information technology.
m. Coordinate city network services by developing a citywide plan for network management, operations, and policies in conjunction with the department of public works.
3. COORDINATION AND COOPERATION WITH THE DEPARTMENT OF ADMINISTRATION. All officials and employes of the city shall assist the department of administration and the chief information officer in fulfilling their information and technology responsibilities and shall make available all records, documents and other materials necessary to the performance of the department's functions as provided herein. All city departments and agencies shall:
a. Comply with the information technology plans, standards, policies, guidelines and systems established by the department of administration. The department of administration may grant exceptions based on unique departmental business needs.
b. Cooperate with the department of administration in providing access to data, databases, information and systems as needed for enterprise purposes.
c. Participate in enterprise systems, applications or other technology established by the department of administration, including but not limited to e-government.
d. Involve and cooperate with the department of administration in their communications planning and implementation efforts.
4. INFORMATION TECHNOLOGY PROJECT MANAGEMENT. The department of administration shall implement an information technology project management process.
a. Departments shall submit budget requests for all information technology spending and projects from all funding sources on forms established by the department of administration as part of departmental estimates submitted pursuant to s. 18-03.
b. Departments shall ensure that information technology budget requests are consistent with the information technology strategic plan established by the department of administration.
c. The department of administration shall conduct a comprehensive analysis of information technology requests and recommend projects to the mayor for inclusion in the proposed budget pursuant to s. 18-04-2.
Part 3. Section 320-31-1-0 of the code is amended to read:
320-31. City Information Management Committee.
1. COMPOSITION. There is created a city information management committee consisting of [[7]] >>10<< members:
Part 4. Section 320-31-1-h to j of the code is created to read:
h. The commissioner of public works or a designee who shall be salary grade 10 or above.
i. The fire or his or her designee who shall be a captain or above.
j. The police chief or his or her designee who shall be a captain or above.
Part 5. Section 320-31-3-b to L of the code is renumbered 320-31-3-c to m.
Part 6. Section 320-31-3-b of the code is created to read:
3. DUTIES. b. Assist the chief information officer in the implementation of the department of administration's information technology and management responsibilities:
b-1. Promote a citywide vision for information and technology management through the coordination and effective management of information technology resources.
b-2. Review and recommend approval of the citywide information technology strategic plan submitted by the chief information officer.
b-3. Review the chief information officer's reports on progress toward achieving the goals established in the strategic plan.
b-4. Assist the chief information officer in analysis of and recommendations on information technology issues.
Part 7. Section 320-31-3-c of the code is repealed and recreated to read:
c. Promote intergovernmental sharing of information resources.
LRB
APPROVED AS TO FORM
_________________________
Legislative Reference Bureau
Date:_____________________
Attorney
IT IS OUR OPINION THAT THE ORDINANCE
IS LEGAL AND ENFORCEABLE
________________________
Office of the City Attorney
Date:____________________
Requestor
Department of Administration
Drafter
LRB05026-4
BJZ/cac
2/22/2005