Number
181112
Version
ORIGINAL
Reference
Sponsor
THE CHAIR
Title
Resolution authorizing the Commissioner of Public Works to execute Project Agreements titled ”State Municipal Agreement for a State-Let Local Bridge Project” with the Wisconsin Department of Transportation and to set up design engineering at total estimated cost of $1,010,450 and an estimated City of Milwaukee share of $202,090 and a grantor share of $808,360 for four City owned bridges.
Analysis
This Resolution authorizes the Commissioner of Public Works to execute Project Agreements with the Wisconsin Department of Transportation for the design and reconstruction or rehabilitation of four City owned bridges. This resolution also directs the City of Milwaukee Comptroller to transfer funds and establish project grant chartfield values for the preliminary engineering for these projects. The Project Agreement provides for 80 percent Federal and State aid and 20 percent local funds. The total estimated cost for the projects is $7,809,430 of which $1,717,886 is the City of Milwaukee’s Share and $6,091,544 is the grantor’s share. Construction funds for these projects will be included in future resolutions.
Body
Whereas, The project agreements have been requested and received from the Wisconsin Department of Transportation to be executed by the City of Milwaukee for programming, design and construction of the following projects with Federal and State aid under the Local Bridge Program:
State I.D. 2030-15-00, 70
North Lovers Lane Road B-40-0435
Over Union Pacific Railway
State I.D. 2984-51-00, 70
South Dana Court P-40-0589
Over Land
State I.D. 2984-50-00, 70
West Calumet Road P-40-0537
Over Little Menomonee River
State I.D. 2365-07-00, 70
West Grange Avenue B-40-0500
Over Canadian Pacific Railway
Whereas, The Department of Public Works shall notify the Common Council of the City of Milwaukee of project cost overruns and changes in scope approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100 percent liable for project cost overruns and changes in scope as approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be liable for any costs incurred by the State should the City decide to withdraw from the project; and
Whereas, Construction on these projects is currently scheduled to start in 2020-2022, now therefore, be it
Resolved, By the Common Council of the City of Milwaukee that the Commissioner of Public Works is hereby authorized to execute the Project Agreements for the programming, design and construction of the aforementioned projects with Federal and State aid under the Local Bridge Program, copies of which are attached to this file and incorporated in this resolution by reference as though set forth therein in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby directed to undertake, or engage a consultant to undertake, all or part of the engineering for the improvement of the aforementioned projects and to reimburse the Wisconsin Department of Transportation for design engineering costs as they occur for the improvement; and, be it
Further Resolved, That the Commissioner of Public Works is hereby authorized and directed to enter into an agreement with the Wisconsin Department of Transportation pertaining to the cost participation for the installation and modification of the traffic control facilities in conjunction with the improvements of the aforementioned projects; and, be it
Further Resolved, That the Commission of Public Works is hereby authorized and directed to negotiate and enter into the cost sharing agreements with adjacent municipalities for those projects whose project limits extend beyond the City of Milwaukee boundaries; and, be it
Further Resolved, That minor changes to the agreement which do not change its intent are hereby approved; and, be it
Further Resolved, That the City Comptroller is hereby authorized to create within the Capital Improvement Fund, Grant and Aid Projects, the necessary Project Grant Chartfield Values for design engineering for the projects (Expenditure) and transfer to any of these accounts the amount required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor’s share and local share or $5,000, whichever is greater, as follows:
State I.D. 2030-15-00
North Lovers Lane Road B-40-0435
Over Union Pacific Railway
City Share Non-Assessable Fund Structure
BR300180000
Fund 0303
$21,566
Grantor Reimbursable Fund Structure
SP032180100
Fund 0306
$79,759
Grantor Non-Reimbursable Cash Fund Structure
$6,507
City Share Non-Assessable Fund Paving
ST320180000
Fund 0333
$9,243
Grantor Reimbursable Fund Paving
SP032180100
Fund 0306
$34,182
Grantor Non-Reimbursable Cash Fund Paving
$2,788
Estimated total engineering $154,045.00
Total engineering previously authorized -0-
Current estimated cost of the total project including this resolution $1,225,125.00
Original estimated cost of the total project $1,225,125.00
State I.D. 2984-51-00
South Dana Court P-40-0589
Over Land
City Share Non-Assessable Fund Structure
BR300180000
Fund 0303
$36,592
Grantor Reimbursable Fund Structure
SP032180100
Fund 0306
$139,861
Grantor Non-Reimbursable Cash Fund Structure
$6,507
City Share Non-Assessable Fund Paving
ST320180000
Fund 0333
$15,682
Grantor Reimbursable Fund Paving
SP032180100
Fund 0306
$59,940
Grantor Non-Reimbursable Cash Fund Paving
$2,788
Estimated total engineering $261,370.00
Total engineering previously authorized -0-
Current estimated cost of the total project including this resolution $2,102,820.00
Original estimated cost of the total project $2,102,820.00
State I.D. 2984-50-00
West Calumet Road P-40-0537
Over Little Menomonee River
City Share Non-Assessable Fund Structure
BR300180000
Fund 0303
$38,208
Grantor Reimbursable Fund Structure
SP032180100
Fund 0306
$143,232
Grantor Non-Reimbursable Cash Fund Structure
$9,601
City Share Non-Assessable Fund Paving
ST320180000
Fund 0333
$16,375
Grantor Reimbursable Fund Paving
SP032180100
Fund 0306
$61,385
Grantor Non-Reimbursable Cash Fund Paving
$4,114
Estimated total engineering $272,915.00
Total engineering previously authorized -0-
Current estimated cost of the total project including this resolution $1,897,320.00
Original estimated cost of the total project $1,897,320.00
State I.D. 2365-07-00
West Grange Avenue B-40-0500
Over Canadian Pacific Railway
City Share Non-Assessable Fund Structure
BR300180000
Fund 0303
$45,097
Grantor Reimbursable Fund Structure
SP032180100
Fund 0306
$173,881
Grantor Non-Reimbursable Cash Fund Structure
$6,507
City Share Non-Assessable Fund Paving
ST320180000
Fund 0333
$19,327
Grantor Reimbursable Fund Paving
SP032180100
Fund 0306
$74,520
Grantor Non-Reimbursable Cash Fund Paving
$2,788
Estimated total engineering $322,120.00
Total engineering previously authorized -0-
Current estimated cost of the total project including this resolution $2,584,165.00
Original estimated cost of the total project $2,584,165.00
Totals
City Share Non-Assessable Fund Structure $141,463
Grantor Reimbursable Fund Structure $536,733
Grantor Non-Reimbursable Cash Fund Structure $29,122
City Share Non-Assessable Fund Paving $60,627
Grantor Reimbursable Fund Paving $230,027
Grantor Non-Reimbursable Cash Fund Paving $12,478
Estimated Total $1,010,450; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to approve and make periodic payments to the Wisconsin Department of Transportation upon receipt of invoices for the City’s share of costs of the above projects.
Requestor
Department of Public Works
Drafter
Infrastructure Services Division
JERREL KRUSCHKE/HOLLY RUTENBECK/C. Murphy
October 30, 2018