Number
081511
Version
ORIGINAL
Reference
060346
Sponsor
THE CHAIR
Title
Resolution relative to the cost participation under The Congestion Mitigation and Air Quality program for the installation of bicycle lanes by City forces throughout the City of Milwaukee, at an estimated cost of $480,000, with an estimated grantor share of $384,000 and an estimated City share of $96,000.
Analysis
This resolution authorizes the Commissioner of Public Works and Comptroller to enter into a funding agreement with the Wisconsin Department of Transportation (WISDOT) under the (CMAQ) program for the installation of bicycle lanes by City forces throughout the City of Milwaukee. This resolution also authorizes the Department of Public Works to purchase a new pavement marking machine using funds to be transferred from the Division’s Major Streets Capital Improvement account to the 2009 Major Capital Equipment - Fleet Account. This new pavement marking machine is necessary to allow City forces to undertake the bicycle lane installation using the CMAQ funds. The total estimated cost is $480,000, with the grantor share being $384,000 and the City share being $96,000 for the painting and $220,000 for the pavement marking machine.
Body
Whereas, The Common Council of the City of Milwaukee adopted resolution file number 060346 on July 12, 2006, which authorizes the Commissioner of Public Works to execute the Project Agreement for the The Congestion Mitigation and Air Quality (CMAQ) project known as Bicycle Lane Delineation; and
Whereas, It has been determined that it is much more cost effective for City forces to install pavement markings, compared to competitively bid costs; and
Whereas, In order for City forces to undertake the bicycle lane installations, a new pavement marking machine must be purchased; and
Whereas, Major Street Improvement funds are available to purchase a new pavement marking machine that would be used for this grant, a second CMAQ grant, and for the maintenance of all the long lane pavement markings for the entire street system; and
Whereas, The total estimated cost for this project is $700,000 including the cost of the pavement marking machine; and
Whereas, Twenty (20) percent of the participating costs ($96,000) are included in the Division’s 2009 Capital Purpose Project/Grant Number ST320090000 and 100 percent of the non-participating costs ($220,000) for the pavement marking machine will be transferred from the Division’s Major Streets Capital Account to the 2009 Major Capital Equipment - Fleet Account; and
Whereas, Eighty (80) percent of the participating costs ($384,000) is reimbursable from the WISDOT, and should be earmarked for this project in the 2009 Capital Grant and Aids Projects Fund Project/Grant Number SP032090100; and
Whereas, The State cannot proceed with any project cost overruns and/or changes in scope of more than 5% without prior Department of Public Works approval; and
Whereas, The Department of Public Works shall notify the Common Council of the City of Milwaukee at the next scheduled meeting of any such project cost overruns and/or changes in scope approval by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100% liable for any such project cost overruns and/or changes in scope as approved by the Department of Public Works; and
Whereas, The Common Council of the City of Milwaukee recognizes that the City may be liable for any costs incurred by the State should the City decide to withdraw from the project; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works and the Comptroller are authorized to enter into a funding agreement and are directed to execute the contract with the WISDOT for the installation of bicycle lanes throughout the City of Milwaukee with unit prices based on a predetermined estimate prepared under the Federal/State aided highway program, a copy of which is attached to this resolution, and is incorporated into this resolution as though set forth in full; and, be it
Further Resolved, That the City Engineer is authorized to purchase a new pavement marking machine once funds are transferred for this purpose by a separate common council action; and, be it
Further Resolved, That upon approval of this contract, the Commissioner of Public Works is directed to install the bicycle lanes; and, be it
Further Resolved, That upon approval of this contract, the City Comptroller is hereby authorized to create within the Capital Grant and Aid Projects Fund the appropriate Project/Grant Chartfield Value for this project; and transfer to these accounts the amount required under the agreement and City accounting policy, but not to exceed a ten percent increase of the total amounts reserved for the grantor’s share and local share or $5,000; whichever is greater as follows:
Project I.D.2984-41-70
Bicycle Lane Delineation Project
City of Milwaukee Share
Fund 0333
Project/Grant Number ST320090000
$96,000
Grantor Reimbursable Cash
Fund 0306
Project/Grant Number SP032090100
$384,000
Total $480,000
Previously Authorized for Preliminary Engineering - $20,000
Current estimated cost of the total project, including this resolution - $500,000
Original estimated cost of the total project (Resolution #060346) - $500,000
Requestor
Department of Public works
Drafter
Infrastructure Services Division
MDL: ns
February 23, 2009