NUMB:
980965
VERS:
SUBSTITUTE 3
REF:
XXBY:
THE CHAIR
TITL:
A substitute ordinance relating to expenditure of funds to be reimbursed by greater than anticipated revenues.
SECS:
304-91 cr
ANLS:
- Analysis -
This ordinance codifies the city's procedural guidelines regarding the appropriation and expenditure of funds to be reimbursed by greater than anticipated revenues.
BODY:
The Mayor and Common Council of the City of Milwaukee do ordain as follows:
Part 1. Section 304-91 of the code is created to read:
304-91. Expenditure of Funds to be Reimbursed by Greater than Anticipated Revenues.
1. DEFINITIONS. In this section:
a. "Reimbursable expenditure" means the cost of departmental labor, materials or services not currently appropriated in that department's budget, the provision of which generates greater than anticipated revenue.
b. "Greater than anticipated revenue" means a revenue generated by a reimbursable expenditure which is greater than the revenue anticipated therefrom in the current year's budget.
2. GENERAL POLICY STATEMENT. Section 18-06-2 of the city charter provides that whenever a department is reimbursed for materials or services furnished and the funds so received are not by law credited to some particular fund, the department may spend money so received for the same purpose for which the money was originally appropriated in the budget. Section 925-130a, Wis. Stats. (1919), provides authority for temporarily funding such reimbursable expenditures. In accordance with s. 925-130a, Wis. Stats. (1919), general city funds may be temporarily transferred to a special purpose account, reimbursable services advance fund, in anticipation of estimated revenues to be applied to such fund.
3. APPROPRIATION AND EXPENDITURE OF FUNDS TO BE REIMBURSED BY GREATER THAN ANTICIPATED REVENUE.
a. The expenditure of funds to be reimbursed by greater than anticipated revenue shall occur only after the common council provides the necessary appropriation authorizing budgetary and expenditure authority.
b. The authorizing resolution shall include an estimate of expenditures to be reimbursed by greater than anticipated revenue, and an estimate of greater than anticipated revenue. The estimate of greater than anticipated revenue shall be equal to or greater than the estimate of expenditures to be reimbursed and shall be certified by the comptroller in the authorizing resolution.
c. Upon introduction, the city clerk shall refer the authorizing resolution to the comptroller's office to obtain the original signature of the comptroller which certifies to the greater than anticipated revenue amount. The following language shall be included in any resolution that authorizes reimbursable expenditures that are funded by greater than anticipated revenue pursuant to s. 304-91:
Pursuant to s. 304-91, I hereby certify that the money required for this item is anticipated to be realized on or before 12/31/xx to be expended only for the purpose(s) in this resolution.
_______________________________ _________________
Comptroller Date
d. Upon adoption of a common council resolution authorizing appropriation of funds from the reimbursable services advance fund to a department for expenditure, the comptroller shall advance funds from the general fund consistent with the authorizing resolution.
e. Expenditures are to be in accordance with prescribed city policies and procedures.
4. DOCUMENTATION. Prior to introduction of a resolution referenced in sub. 3, city departments requesting expenditure authority for reimbursable expenditures shall submit documentation in support of estimates for expenditure and greater than anticipated revenues to the budget and management division and provide copies to the comptroller.
LRB:
APPROVED AS TO FORM
____________________________
Legislative Reference Bureau
Date: _____________________
CATT:
IT IS OUR OPINION THAT THE ORDINANCE
IS LEGAL AND ENFORCEABLE
___________________________________
Office of the City Attorney
Date: _____________________
ZDPT:
Budget and Management Division
DFTR:
Budget and Management Division
Ref: 98021;TB
10/5/98
LRB98405.3
lme
10/31/98