Number
081307
Version
ORIGINAL
Reference
080400
Sponsor
THE CHAIR
Title
Resolution authorizing the proper city officials to execute amended Utility Agreements with the State of Wisconsin, Department of Transportation for work on City of Milwaukee facilities in conjunction with the North-South Mitchell Interchange (South 27th Street; West Grange Avenue; West College Avenue; Bolivar Avenue Realignment) contracts with a total estimated cost of $1,102,935.93 with an estimated Grantor’s share of $932,392.34 and an estimated City of Milwaukee share of $170,543.59.
Analysis
This resolution authorizes the Commissioner of Public Works and the Comptroller to execute the amended Utility Agreements Nos. 65, 66, 68, 69, 71 and 72 for Milwaukee Water Works, Environmental Engineering, and City Cable and Conduit for the utility work in conjunction with the North-South Mitchell Interchange (NSMI), with a total estimated cost of $1,102,935.93 with an estimated Grantor’s share of $932,392.34 and an estimated City of Milwaukee share of $170,543.59.
Body
Whereas, The State of Wisconsin, Department of Transportation (WISDOT) scheduled the rehabilitation of the North-South Mitchell Interchange (NMSI) in the City of Milwaukee; and
Whereas, The Department of Public Works (DPW) has worked with the WISDOT over the past year in planning the design and construction phasing of the project to best meet the needs of the citizens of the City of Milwaukee (CITY) and of the region as a whole; and
Whereas, Work on the NSMI has been phased in four major contracts, being Contract I (South 27th Street; Airport Spur I; West Grange Avenue; West College Avenue) scheduled for 2009, Contract II (North Leg; West Layton Avenue; Walls; Airport Spur II) scheduled for 2010, and Contracts III & IV (Mitchell Interchange) scheduled for 2011 and 2012; and
Whereas, There will be substantial work required on CITY utilities as a result of the design and construction associated with these NSMI contracts; and
Whereas, Wisconsin Statutes 84.295(4m) indicates that the WISDOT will pay 90 percent of the cost alteration, rehabilitation and relocation of municipal utilities with the responsible jurisdiction liable for the remaining 10 percent of the cost; and
Whereas, It has been estimated that for the NSMI project, scheduled for 2009 within the CITY a total of approximately $5 million in CITY utility alterations will be necessary; and
Whereas, Utility Agreements were executed by the WISDOT and the CITY for work on City of Milwaukee facilities in conjunction with NSMI (South 27th Street; West Grange Avenue; West College Avenue) in accordance with Common Council Resolution File Number 080400, adopted on August 14, 2008; and
Whereas, The WISDOT has presented the City of Milwaukee with new estimates reflecting the costs for the necessary work on City of Milwaukee facilities in conjunction with NSMI contracts; and
Whereas, A revision/amendment to the previously approved and executed Utility Agreement is necessary in order to reflect the new estimates presented to the CITY by WISDOT; and
Whereas, It has been estimated that for the 2009 construction project costs of utility amendments for Water will be $1,480,000.00 with a Grantor share of $1,332,000.00 and a CITY share of $148,000.00; Sewer will be $679,064.07 with a Grantor share of $610,657.66 and a CITY share of ($68,406.41); Cable will be $302,000.00 with a Grantor share of $271,800.00 and a CITY share of $30,200.00; and Conduit will be $0.00 with a Grantor share of ($60,750.00) and a CITY share of $60,750.00; and
Whereas, In order for the CITY to be reimbursed for the 90 percent share of the utility alteration cost on the NSMI contract, the WISDOT requires the entering into Municipal Utility Agreements, in accord with relocation assistance policy; and
Whereas, The WISDOT has provided the CITY with the necessary Municipal Utility Agreements to facilitate reimbursement of the CITY costs in the alteration of CITY water, sewer, cable and conduit facilities for the 2009 construction work; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the “Utility Agreements” Nos. 65, 66, 68, 69, 71 and 72 for Milwaukee Water Works, Environmental Engineering, City of Milwaukee Cable and City of Milwaukee Conduit, all attached to this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby authorized and directed to review and/or prepare plans as necessary to accomplish the required utility alterations associated with the NSMI 2009 contract and is authorized to allow the WISDOT to include CITY utility work in the 2009 award contracts for CITY utility work and/or have the necessary utility work associated with the 2009 contract accomplished by CITY forces, whichever is deemed to be in the best interest of the city and NSMI project; and, be it
Further Resolved, That the funding to cover the 10 percent CITY cost of the NSMI contract utility alterations for water, sewer, cable and conduit facilities estimated to be $148,000.000; ($68,406.41); $30,200.00 and $60,750.00 respectively, are and/or will be placed in Department of Public Works Departmental Accounts as part of the CITY budget process in budget years as necessary to accommodate the projects scheduling and the Local Accounts Receivable (LAR) billings; and, be it
Further Resolved, That the CITY Comptroller is hereby authorized and directed to create within the Capital Improvement Fund, Grant and Aid projects, the necessary Project/Grant Chartfield Values for engineering and construction for the projects (expenditure) and transfer to any of these accounts the amounts required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor’s share and local share or $5,000.00, which ever is greater, as follows:
Water Works Department Account Number
NS/I94 - Grange Ave (1030-20-77)
1030-21-46
Grantor Reimbursable Share
ST320081746
Fund 0333
$(197,421.30)
NS/I94 - Grange Relocate (1030-21-71)
1030-21-46
Grantor Reimbursable Share
SP032090100
Fund 0306
$197,421.30
NS/I94 - S 27th Street (1030-20-70)
1030-21-46
WT 410081110
Fund 0420
$127,500.00
Grantor Reimbursable Share
SP032090100
Fund 0306
$288,558.00
Grantor Non-Reimbursable Share
$858,942.00
NS/I94 - Bolivar Ave (1030-21-74)
1030-21-46
WT 410090503
Fund 0420
$20,500.00
Grantor Reimbursable Share
SP032090100
Fund 0306
$77,000.00
Grantor Non-Reimbursable Share
$107,500.00
Total Water Utility
$1,480,000.00
Previously authorized for Water Utility: $2,175,000.00
Current estimated Water Utility including this resolution: $3,655,000.00
Original estimated Water Utility: $2,175,000.00
Environmental Engineering Account Number
NS/I94 - Grange Ave (1030-20-77)
1030-21-47
SM495080018
Fund 0491
$(83,534.48)
Grantor Reimbursable Share
SP032090100
Fund 0306
$5,000.00
Grantor Non-Reimbursable Share
$(751,810.33)
NS/I94 - Bolivar Ave (1030-21-74)
1030-21-47
SM495080071
Fund 0491
$15,128.07
Grantor Reimbursable Share
SP032090100
Fund 0306
$5,000.00
Grantor Non-Reimbursable Share
$131,152.67
Total Estimated Sewer Utility
$(679,064.07)
Previously authorized for Sewer Utility: $1,233,000.00
Current estimated Sewer Utility including this resolution: $553,935.93
Original estimated Sewer Utility: $1,233,000.00
Cable Account Number
NS/I94 - S. 27th Street (1030-20-70)
1030-21-48
ST270080700 (Phase ST270080701)
Fund 0333
$16,850.00
Grantor Reimbursable Share
ST320081548
Fund 0306
$151,650.00
NS/I94 - College Avenue (1030-20-80)
1030-21-48
ST270080700 (Phase ST270080702)
Fund 0333
$13,350.00
Grantor Reimbursable Share
ST320081848
Fund 0306
$120,150.00
Total Estimated Cable Utility
$302,000.00
Previously authorized for Cable Utility: $300,000.00
Current estimated Cable Utility including this resolution: $602,000.00
Original estimated Cable Utility: $300,000.00
Conduit Account Number
NS/I94 - S. 27th Street (1030-20-70)
1030-21-49
ST280080208
Fund 0333
$(24,730.00)
Grantor Reimbursable Share
ST320081549
Fund 0333
$(222,570.00)
NS/I94 - College Avenue (1030-20-80)
1030-21-49
ST280080206
Fund 0333
$24,730.00
Grantor Reimbursable Share
ST320081849
Fund 0333
$222,570.00
NS/I94 - Grange Avenue (1030-20-77)
1030-21-49
ST280080205
Fund 0333
$60,750.00
Grantor Reimbursable Share
ST320081749
Fund 0333
$(60,750.00)
Total Estimated Conduit Utility
$ -
Previously authorized for authorized for Conduit Utility: $735,000.00
Current estimated Conduit Utility including this resolution: $735,000.00
Original estimated Conduit Utility: $735,000.00
Total Estimated Utility Agreements
$1,102,935.93
Previously authorized Utility Agreements: $4,443,000.00
Current estimated Utility Agreements including this resolution: $5,545,935.93
Original estimated Utility Agreements: $4,443,000.00
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to make periodic payments as necessary to accommodate the work required for the NSMI Contract utility alterations as required under the aforementioned Utility Agreements.
Requestor
Department of Public Works
Drafter
Infrastructure Services Division
LCG:amh
January 12, 2009
Reso N-S Mitch Ichang (IH-94) Muni Utils Agreems 011209.rtf
2/2/09 Technical correction made to account #'s. TJM.