Number
040618
Version
SUBSTITUTE
Reference
040409
Sponsor
THE CHAIR
Title
Substitute resolution authorizing the proper City officials to execute Utility Agreements with the State of Wisconsin, Department of Transportation for work on City of Milwaukee facilities in conjunction with the Marquette Interchange West Leg contract.
Analysis
This resolution approves the three (3) agreements entitled, "MUNICIPAL AGREEMENT AMENDMENT NO. 2" one each for Milwaukee Water Works, Environmental Engineering, and Communications and Electrical Services and authorizes the Commissioner of Public Works to execute same on behalf of the City of Milwaukee. These agreements all relate to Utility work on City facilities necessitated by the rehabilitation of the Marquette Interchange project being undertaken by the Wisconsin Department of Transportation in the 2004 through 2008 timeframe. These agreements provide generally for payment of 90% of the costs of all work on City facilities necessitated by the Freeway rehabilitation project in accord with Wisconsin State Statute §84.295 (4m). This resolution also authorizes the Commissioner of Public Works to prepare and/or review plans and estimates for the Marquette Interchange utility work as necessary to accomplish the project. This resolution also authorizes the Comptroller to establish accounts as necessary to track the work and to make periodic payments to the State for work undertaken on this project as approved by the City Engineer.
Body
Whereas, The State of Wisconsin, Department of Transportation (WISDOT) has scheduled the rehabilitation of the Marquette Interchange (MQI) in the Central Business District of the City of Milwaukee (CBD); and
Whereas, The Department of Public Works (DPW) has worked with the WISDOT over the past 3 years in planning the design and construction phasing of the project to best meet the needs of the citizens of the City of Milwaukee (CITY) and of the region as a whole; and
Whereas, Work on the MQI has been phased in 5 major contracts, being the Clybourn Advance Contract (CLAC), North Leg Contract (NL), West Leg Contract (WL), South Leg Contract (SL) and the Core Contract (CORE); and
Whereas, There will be substantial work required on CITY utilities as a result of the design and construction associated with these MQI contracts; and
Whereas, Wisconsin State Statutes §84.295(4m) indicates that the WISDOT will pay 90% of the cost of alteration, rehabilitation and relocation of Municipal utilities with the responsible jurisdiction liable for the remaining 10% of the cost; and
Whereas, It has been estimated that for the MQI project a total of approximately $12 to $14 million dollars in City utility alterations will be necessary over the 4 plus year long construction time frame; and
Whereas, The agreements for the CLAC and North Leg are the subject of a separate file Common Council Resolution File Number 040409; and
Whereas, It has been estimated that for the West Leg, the cost of utility alterations for Water, Sewer, Conduit and Cable facilities will be $24,000.00, $325,883.48, $8,625.00 and $10,000.00, respectively with the City 10% share being $2,400.00 for Water, $32,588.35 for Sewer, $862.50 for Conduit and $1,000.00 for Cable facilities; and
Whereas, In order for the CITY to be reimbursed for the 90% share of the utility alteration cost on the MQI West Leg contract, the WISDOT requires the entering into a Municipal Utility Agreements, in accord with relocation assistance policy; and
Whereas, The WISDOT has provided the City with the necessary Municipal Utility Agreements to facilitate reimbursement of City costs in the alteration of City Water, Sewer, and Communication facilities for the West Leg; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the "Utility Agreements Amendment No. 2" one each for Milwaukee Water Works, Environmental Engineering, and Communications and Electrical Services, all attached to this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby authorized and directed to review and/or prepare plans as necessary to accomplish the required utility alterations associated with the MQI West Leg Contract and is authorized to allow the WISDOT to include City utility work in the West Leg and/or award contracts for CITY utility work associated with the West Leg and/or have the necessary utility work associated with the West Leg accomplished by City forces, whichever is deemed to be in the best interest of the City and MQI project; and, be it
Further Resolved, That the funding to cover the 10% CITY cost of the MQI West Leg Contract utility alterations for Water, Sewer, Conduit and Cable facilities estimated to be $2,400.00, $32,588.35, $862.50, and $1,000.00 respectively, are and/or will be placed in DPW Departmental Accounts as part of the City Budget process in budget years as necessary to accommodate the projects scheduling and the Local Accounts Receivable (LAR) billings; and, be it
Further Resolved, That the City Comptroller is hereby authorized and directed to create within the Capital Improvement Fund, Grant and Aid Projects, the necessary Project/Grant Chartfield Values for engineering and construction for the projects (expenditure) and transfer to any of these accounts the amounts required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor's share and local share or $5,000, whichever is greater, as follows:
Infrastructure Services Division Accounts
Sewer Account Number
SM495050000
Fund 0491
$32,558.35
Transportation Street Conduit Account Number
ST28004000
Fund 0333
$862.50
Grantor Share Account Number
SP032040100
Fund 0306
$7,762.50
Water Works Department Account Number
WT410040000
Fund 0420
$2,400.00
DPW Administration Services Account Number
ST270040700
Fund 0333
$1,000.00
Grantor Share Account Number
SP032040100
Fund 0306
$9,000.00
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to make periodic payments as necessary to accommodate the work required for the MQI West Leg Contract utility alterations as required under the aforementioned Utility Agreements.
Requestor
Department of Public Works
Drafter
Infrastructure Services Division
CAW:dle
September 2, 2004
040618 RES-AH