NUMB:
981245
VERS:
SUBSTITUTE 1
REF:
XXBY:
ALD. PRATT
TITL:
Substitute resolution relating to expenditure of 1999 capital improvement funds for warranty service and post-implementation support of the City of Milwaukee's Financial Management Information System.
ANLS:
- Analysis -
This substitute resolution specifies certain activities relating to expenditure of 1999 capital improvement funds - $1,750,000 - for warranty service and post-implementation support of the city's Financial Management Information System (FMIS):
1. The Department of Administration - Budget and Management Division shall coordinate a study of on-going FMIS support needs and the appropriate placement of such support with respect to the 2000 budget.
2. A minimum of $100,000 shall be provided from the support budget for training Management Information Services (MIS) staff to support the Oracle database, the Unix operating system and PeopleSoft software products; to train key technical staff in city departments which have databases or systems that will require PeopleSoft interface and to train key business and technical people in city departments outside the Comptroller's Office to enhance department capacity to manage FMIS functional areas.
3. The City Comptroller, prior to expenditure of any training funds, shall present a training plan that identifies critical city training needs and objectives to the Common Council for approval.
4. The City Comptroller shall provide the Common Council with financial and project status reports detailing FMIS implementation progress and key user and system support issues at the first Council meeting in the months of April, July and September 1999.
BODY:
Whereas, The city of Milwaukee has invested $21.6 million in the design and purchase of software and equipment associated with the implementation of a new Financial Management Information System (FMIS); and
Whereas, The new FMIS contains the potential for significantly more functionality than is provided with the current financial system; and
Whereas, The core financial package of the new FMIS will become operational on January 1, 1999, and the human relations function, including payroll and a time/labor system that will reduce the need for paper timecard processing, is scheduled to be implemented on July 1, 1999; and
Whereas, The Common Council recognizes the need to provide support for this system in order to optimize the cost-effectiveness and efficiency of its investment; and
Whereas, An amendment to the 1999 City Budget provides $1,750,000 in capital funding for one year of warranty service and post-implementation support of the city's new FMIS to be managed by the City Comptroller, who served as the implementation manager; and
Whereas, The Common Council recognizes that future user and system support needs for FMIS may be different from the level of support required during implementation of a new system; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Department of Administration - Budget and Management Division shall coordinate a study of on-going FMIS support needs and the appropriate placement of such support for submission to the Common Council at its first regularly scheduled meeting in July 1999, for consideration in the year 2000 Budget; and, be it
Further Resolved, That a minimum of $100,000 from the $1,750,000 capital account be provided to train city information systems staff to support the Oracle database, the Unix operating system and PeopleSoft software products; to train key technical staff in city departments which have databases or systems that will require PeopleSoft interface, and to train key business and technical people in city departments outside the Comptroller's Office to enhance department capacity to manage FMIS functional areas; and, be it
Further Resolved, That prior to expenditure of any training funds, the City Comptroller shall present to the Common Council for approval a training plan that identifies critical city training needs and objectives; and, be it
Further Resolved; That the City Comptroller provide the Common Council with financial and project status reports detailing FMIS implementation progress and key user and system support issues at the first Council meeting in the months of April, July and October 1999.
ZDPT:
DFTR:
LRB98433.3
lme
12/11/98