NUMB:
970937
VERS:
SUBSTITUTE 2
REF:
XXBY:
THE CHAIR
TITL:
Substitute resolution authorizing the submittal, acceptance and funding of the City of Milwaukee's 1998 consolidated community development entitlement funding for Program Administration from the U. S. Department of Housing and Urban Development through the Community Block Grant Administration (CBGA).
ANLS:
This resolution authorizes the Community Block Grant Administration to submit its Annual Action Plan to the U.S. Department of Housing and Urban Development (HUD) for the City of Milwaukee's 1998 Community Development entitlement estimated at $29,370,000. In addition, this resolution designates the Mayor as the authorized representative for the consolidated community development entitlement, approves the certifications required by the Department of Housing and Urban Development, and authorizes the Community Block Grant Administration to execute and implement the projects to be designated in the Annual Action Plan.
BODY:
Whereas, The City of Milwaukee appears to be eligible for a Community Development entitlement funding for 1998 estimated at $29,370,000 which includes CDBG funding at $21,700,000, HOME funding at $7,100,000, ESG funding at $570,000; and
Whereas, The 1998 Community Development Program activity for the City of Milwaukee has been proposed by the Mayor and the Neighborhood Planning Areas and approved by the Community Development Policy Committee on September 8, 1997; and
Whereas, CCFN 970385 authorized the submission of a revised Consolidated Plan and Annual Action Plan for 1998 consolidated community development entitlement funding; and
Whereas, CCFN 970782 authorized the allocation of program income from the existing portfolio of CDBG and HOME funded rehabilitation loans to the Neighborhood Improvement Development Corporation (NIDC) as an ongoing revolving loan fund; and
Whereas, CCFN 75-1610-2f authorized the continued allocation of program income from the Milwaukee Economic Development Corporation for economic development activity utilizing a revolving fund; and
Whereas, It has been determined, that operation of this grant program for one year would generate an estimated $1,566,000 in revenue (program income) from authorized revolving fund projects as well as additional program income from other projects (including $144,000 in HOME program income); and
Whereas, It has been determined that operation of the combined entitlement programs for one year would cost approximately $34,281,000 of which $30,936,000 would be provided by the Grantor; and
Whereas, The local share of this grant program, for a portion of the City's indirect costs, can be provided from the following sources:
In-Kind City Share $1,000,000
Out-of-Pocket City Share -0-
Local, Non-City Share $2,345,000*
*100%match for ESG and 25% match for HOME ; and now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Community Block Grant Administration (CBGA) is hereby authorized to submit to the United States Department of Housing and Urban Development a 1998 Annual Action Plan as a part of the application for Community Development Entitlement funding available under Title I of the Housing and Community Development Act of 1974 (as amended), as well as any other related documentation required by the Department of Housing and Urban Development; and, be it
Further Resolved, That the Mayor of the City of Milwaukee is designated as the authorized representative of the City of Milwaukee in connection with all matters relating to the City's 1998 Community Development Program; and, be it
Further Resolved, That the City of Milwaukee assures and certifies that it will comply with the regulations, policies, guidelines and requirements with respect to the acceptance and use of Federal Community Development Entitlement funds as specifically delineated in the Certifications attached to and made part of this File; and, be it
Further Resolved, By the Common Council of the City of Milwaukee that application to HUD is authorized and the Community Block Grant Administration shall accept this grant without further approval unless the terms of the grant change as indicated in Common Council File 940843 (Grant Ordinance); and, be it
Further Resolved, That the City Comptroller is authorized to:
1. Encumber in the parent accounts of the 1998 Special Revenue Accounts-Grant and Aid Projects, the following amounts for the projects/programs titled Community Development Block Grant, HOME, ESG:
Account Number Account Amount
15-010-0100 Grantor Share 30,936,000*
15-010-0100 In-Kind City Share 3,345,000
$34,281,000
*$29,370,000 1998 estimated new entitlement, estimated CDBG program income of $1,422,000, estimated $144,000 HOME program income;
2. Create a Special Revenue Fund - Grant and Aid Projects and the necessary expenditure and revenue accounts; transfer appropriations from the Grant and Aid Parent Accounts to these accounts in the amount required under the grant agreements and transfer the corresponding offsetting estimated revenue;
3. Establish the necessary grant performance submeasures;
4. Establish a cash advance procedure in order to make funds available to those departments or agencies which are unable to implement the Community Development Program projects on a reimbursable basis; and, be it
Further Resolved, that prior to making any cash advance to any department or agency the City Comptroller shall receive from the Block Grant Director of the Community Block Grant Administration a statement indicating the circumstances that resulted in a decision to provide such cash advance based on a review of the needs of such department or agency; and, be it
Further Resolved, That these funds are appropriated to the Community Block Grant Administration which is authorized to:
1. Expend from the amount appropriated sums for specified purposes as indicated in the grant budget and incur costs consistent with the award date;
2. Expend from the 1998 grant budget funds for updating computer equipment;
3. Expend from 1998 grant budget funds for training and out-of-town travel by departmental staff;
4. Enter into subcontracts and leases as detailed in the grant budget; and, be it
Further Resolved, That the Community Block Grant Administration is hereby authorized to incur costs not to exceed the sum of $973,000** for the administration of the City of Milwaukee's 1998 Community Development Program **including $100,000 from HOME program revenue ; and, be it
Further Resolved, That the Positions Ordinance be amended to extend the positions authority for the Community Block Grant Administration associated with the 100% Grant and Aid funded positions and as identified in the current Position Ordinance:
Position Title Number of Positions
Block Grant Director 1
Grant Monitor Manager 1
Grant Compliance Manager 1
Grant Monitor 5
Management Accountant 1
Administrative Specialist, Senior 2
Program Assistant I 1
Administrative Assistant I 1
Office Assistant II 2
15
; and, be it
Further Resolved, That the following eleven positions be considered eligible for private automobile mileage reimbursement:
Block Grant Director 1
Grant Monitor Manager 1
Grant Compliance Manager 1
Grant Monitor 5
Management Accountant 1
Administrative Specialist, Senior 2
11
; and, be it
Further Resolved, That the City department/agency responsible for each of the 1998 Consolidated Community Development Entitlement Projects implementing Program Administration are hereby authorized as follows: CDBG HOME
Common Council / City Clerk 56,600
Department of City Development
DCD Administration 446,200
RACM Administration 568,350
Historic Preservation Planning 90,400
City Comptroller
Accounting and Auditing Services 458,000 44,000* * HOME program revenue
DOA - Community Block Grant Administration
CBGA Administration 873,000 100,000** ** HOME program revenue
Health Department
CDBG Environmental Planning/Administration 47,450
;and, be it
Further Resolved, That all departments/agencies are required to submit budget and activity reports in amounts and according to any conditions approved by the Common Council and the Mayor in conformance with File Number 74-92-5v to the Community Block Grant Administration and the City Comptroller for their review and approval; and, be it
Further Resolved, That the Position Ordinance be amended to extend position authority for each City department/ agency with 100% Grant and Aid funded positions as identified in the current Position Ordinance; and, be it
Further Resolved, That all Grant and Aid positions currently identified in the Positions Ordinance as eligible to receive mileage reimbursement are approved to the expiration of the CDBG Program Year; and, be it
Further Resolved, That City departments/agencies requesting new positions, new equipment, out-of-town travel and mileage reimbursement, under the CDBG program, will be required to obtain separate Common Council approval as prescribed by normal City procedures; and, be it
Further Resolved, That payments for CDBG costs incurred shall be paid in accordance with approved CDBG reimbursement policy based on the approval by the Community Block Grant Administration and City Comptroller of a Budget Forecast (CDA-51); and, be it
Further Resolved, That close-out procedures previously approved by the Community Development Policy Committee remain in effect should the CDBG funded year be changed; and, be it
Further Resolved, That should HUD impose deficit reduction cuts and sequestrations in the 1998 CDBG Program Year, the Mayor and the Community Development Policy Committee shall have the authority to amend any or all projects proposed in this resolution in order to carry out the 1998 Program Year under the reductions imposed; and, be it
Further Resolved, That should there be a delay in the Funding Approval and Grant Agreement from HUD, the Community Block Grant Administration is authorized under CCFN 901873, adopted on March 5, 1991, to request the use of City funds for 1998 CDBG activities through revenue anticipation note (RAN) authority identified in the annual City budget; and, be it
Further Resolved, That the Community Block Grant Administration is authorized to allocate DPW Site Improvement Contingency funds to appropriate site-specific project accounts upon request of the Commissioner of Public Works in accordance with City procedures and Community Development Program regulations; and, be it
Further Resolved, That CBGA is authorized to allocate the NIP Fund and Housing Production Fund to appropriate projects in accordance with NIP and Housing Production policies and practices as approved by the Community Development Policy Committee; and be it
Further Resolved, That the DBE Micro Loan Fund Guarantee Program and the EOE Performance Bond Fund Program be authorized to carryover any funds remaining from 1997 into 1998; and, be it
Further Resolved, That any Float Loan Projects that may be proposed in 1998 must follow all requirements established under CCFN 910620 approved on July 16, 1991; and, be it
Further Resolved, That any Section 108 Guaranteed Loan Program projects that may be proposed in 1998 must comply all requirements and conditions established pursuant to CCFN 940849 (approved September 27, 1994) and CCFN 941466 (approved April 25, 1995); and, be it
Further Resolved, That the authorization for the projects listed in this resolution are subject to the availability of 1998 Community Development Block Grant funds and the release of funds for this purpose by the Department of Housing and Urban Development; and, be it
Further Resolved, That the Block Grant Director of the Community Block Grant Administration is hereby authorized on behalf of the City and the Community Block Grant Administration, to execute, deliver, publish, file and record such documents, instruments, notices and records and to take such other actions as shall be necessary or desirable to implement the City's 1998 Community Development Program in accordance with the 1998 Annual Action Plan, including but not limited to the Community Block Grant Administration's determinations as to whether funds be awarded in the form of grants or loans, and determinations of payback provisions, interest rates, amortization schedules, collateral security requirements (if any), forgiveness of debt, and release of collateral; and, be it
Further Resolved, That except as modified by this resolution, the guidelines for handling the Community Development Block Grant Program set forth in Common Council File Number 74-92-5v is fully applicable to the 1998 Community Development Entitlement funding Program.
DFTR:
GRTRES8
PS:
11/07/97