NUMB:
981383
VERS:
SUBSTITUTE 1
XXBY:
TITL:
Resolution authorizing attendance at conventions and further authorizing appropriation and expenditure of Common Council Contingent Funds during April - December by employees of city departments.
BODY:
Whereas, Funding of $50,000 for convention travel for city employees and Board and Commission members has been included in the 1999 Budget in the Special Purpose sub-class Convention and Travel Expenses Fund; and
Whereas, This resolution is in accordance with travel regulations and procedures in Section 350-181 of the Milwaukee code of Ordinances; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that attendance at conventions during January -- March, 1999 as listed on Exhibit A attached to Common Council File No. 980994, is hereby authorized; and, be it
Further Resolved, That the funds for attendance at these conventions is provided from the sub-class Convention and Travel Expense Fund (Fund 0001, Sub-class S800, Account 006300); and, be it
Further Resolved, That the dollar amount shown for each authorized convention listed in Exhibit A is an estimate of the convention attendance expenses and is included to facilitate the necessary dollar advances for such purposes; and, be it
Further Resolved, That ACTUAL city payment (or reimbursement) for convention expenses incurred and reported by the convention attendee, reporting requirements, control procedures, etc., shall be in accordance with the Authorized Travel Regulations and Procedures Ordinance (Section 350-181) of the Milwaukee Code of Ordinances; and, be it
Further Resolved, That the Comptroller is hereby authorized and directed to allocate appropriations to the individual departments from Fund 0001, Sub-class S800, Account 006300 in accordance with exhibit A; and, be it
Further Resolved, That the Comptroller is hereby authorized and directed to request Contingent Funds for any real amounts that exceed the estimated amounts in Exhibit A.
DFTR:
Budget and Management Division
Ref: 99007; PMW:nme
January 19, 1999
FINANCE: Resolut/981383r.doc
EXHIBIT A
(Attachment to CC File Number 981383)
1999 CONVENTION REQUESTS FROM THE SPECIAL PURPOSE ACCOUNT - CONVENTION AND TRAVEL EXPENSE FUND
Total Estimated
Dept/No. of Pers/Conv/Loc/Date Amount Required
Department of Administration
Budget & Management Division
Budget & Management Director or designee
GFOA
Nashville, TN May 23 - 26 $1,500
Intergovernmental Relations Division
IRD Director or designee
Annual congress of Cities (NLC)
Los Angeles, CA November 30 - December 4 $1,000
Assessor's Office
Commissioner
International Association of Assessing Officers
Las Vegas, NV September 27 - September 30 $1,500
City Attorney
City Attorney
International Municipal lawyers Association Annual Convention
Toronto, Canada September 26 - 28 $1,500
City Attorney
ABA Annual Meeting
Atlanta, GA August 5 -11 $1,300
Deputy City Attorney
International Municipal lawyers Association Annual Convention
Toronto, Canada September 26 - 28 $1,500
Department of City Development
Commissioner or designee
Urban Land Institute - Fall Conference.
Washington, D.C. October 19 - 24 $1,500
EXHIBIT A
(Attachment to CC File Number 981383)
1999 CONVENTION REQUESTS FROM THE SPECIAL PURPOSE ACCOUNT - CONVENTION AND TRAVEL EXPENSE FUND
Department of City Development
Commissioner or designee
Council of Urban Economic Development Annual Conference
Chicago, IL July 11 - 14 $ 800
Common Council City Clerk
City Clerk
International Institute of Municipal Clerks
Ottawa, Canada May 23 - 27 $1,500
Comptroller
City Comptroller
National League of Cities
Los Angeles, CA December 1 - 5 $ 500
Deputy Comptroller
AICPA - Comptrollers Workshop
Las Vegas, NV July 15 - July 16 $ 300
Election Commission
Executive Director
International Asst. Clerks, Recorders, Election Officials & Treasurers
Scottsdale, AZ July 11 - 15 $1,500
Fire & Police Commission
Supervisor of Examinations
1999 International Personnel Mgmt Assoc. Assessment Council Training Conference
St. Petersburg, FL June 6 - 10 $1,000
Health Department
Environmental Health Manager
American Water Works Assoc. Technical Conference
Tampa, FL October 31 - November 4 $ 800
Mayor's Office
Policy Director
International Council Local Environmental Issues/Cities for Climate Protection
Los Angeles, CA October 29 - November 2 $ 800
EXHIBIT A
(Attachment to CC File Number 981383)
1999 CONVENTION REQUESTS FROM THE SPECIAL PURPOSE ACCOUNT - CONVENTION AND TRAVEL EXPENSE FUND
Port
Municipal Port Director
American Assoc. of Port Authorities Annual Mtg
New York, NY September 27 - October 1 $ 600
Department of Public Works
Administration
Commissioner
Institute of Transportation Engineers
Las Vegas, NV August 1 - 4 $1,500
Commissioner
American Public Works Association
Denver, CO September 18 - 22 $1,400
Buildings and Fleet
Director
APWA International Congress
Denver, CO September 18 - 22 $1,400
Forestry
City Forester
Society of Municipal Arborists
Vancouver, BC September 19 - 22 $1,500
Infrastructure
APWA International Congress
Denver, CO September 18 - 22 $1,400
Sanitation
Superintendent
Solid Waste Assoc. of North America
Reno, NV October 18 - 21 $1,500
EXHIBIT A
(Attachment to CC File Number 981383)
1999 CONVENTION REQUESTS FROM THE SPECIAL PURPOSE ACCOUNT - CONVENTION AND TRAVEL EXPENSE FUND
Department of Public Works
Water Works
Superintendent
Assoc. Metropolitan Water Agencies
Norfolk, VA October 17 - 20 $1,500
City Treasurer
City Treasurer
Treasury Management Association
Los Angeles, CA October 24 - 27 $1,500
Deputy City Treasurer
Municipal Treasurers' Association of the U.S. and Canada
Salt Lake City, UT August 22 - 25 $1,500
Estimated Total (Jan - March): $19,164
Estimated Total (April - December) $30,800
*Estimated Total Expenditure for Conventions $49,964
1999 Fund Appropriation $50,000
Estimated Expenditure for Jan-March - 19,164
Estimated Remaining Balance for April-Dec $30,836
*Estimated Expenditure for April - Dec - 30,800
*Convention Fund Balance $ 36
*Since these numbers only reflect estimates for conventions that may or may or may not actually be attended, a contingent fund request will be made near the end of the year by the Comptroller's Office if actual amounts reflect a real difference from estimated amounts.