Number
070423
Version
SUBSTITUTE 3
Reference
061443
Sponsor
ALD. MURPHY
Title
Substitute motion amending the Common Council Procedure and Rules relating to files authorizing grant and aid funded-capital projects submitted by “The Chair”.
Analysis
Under this motion amending Common Council Procedure and Rules, a file authorizing grant and aid-funded capital projects whose components total at least $2 million shall not be accepted for introduction by “The Chair” unless the file includes a completed capital grant project documentation check list from the Comptroller that the file contains a standard project title and account number; the project manager and contact information; a conceptual cost estimate of the entire project, including all infrastructure components and phases; a sources and uses sheet identifying city and non-city funding sources, using a standardized chart of accounts; an estimated project timeline; a statement of assumptions used to develop the project estimate; and a statement of risks to the timely completion of the project and on-budget completion of the project.
In addition, under this motion, upon completion of a project’s preliminary engineering, a file authorizing funding for grant and aid funded capital projects whose components total at least $2 million shall not be accepted for introduction by “The Chair” unless the file includes a completed capital grant project documentation check list from the Comptroller that the file contains a standard project title and account number; the project manager and contact information; a construction engineering cost estimate of the entire project, including all infrastructure components and phases; a sources and uses sheet identifying city and non-city funding sources, using a standardized chart of accounts; an updated project timeline; an updated statement of assumptions used to develop the project estimate; an updated statement of risks to the timely completion of the project and on-budget completion of the project; and an analysis of material increases and decreases in costs and changes in construction timelines. The analysis shall provide the reasons for material increases and decreases in costs and changes in time lines, such as scope changes, or material and labor cost changes.
Body
It is moved by the Common Council of the City of Milwaukee, that Article IV, Section 1, Subsection 3, Paragraph a of the Common Council Procedure and Rules is amended to read:
ARTICLE IV: COUNCIL FILES
Section 1. Introduction of Files.
3. Files Introduced By “The Chair”. a. Only matters sponsored by a common council member and identified as to sponsorship may be introduced to the common council, except those files submitted by “The Chair”. Except as provided in par. [[c]] >>d<<, files submitted by “The Chair” shall be submitted to the city clerk no later than the close of business on the fourth business day before the common council meeting on which they are to be introduced. Files submitted by “The Chair” shall be referred to the president and to the chairs of the committees to which they would be assigned. If both the president and the appropriate chair consent to the introduction of a file, it shall be deemed introduced and referred to committee. If either the president or the appropriate chair does not consent to the introduction of a file, it shall not be introduced.
; and
It is further moved, that Article IV, Section 1, Subsection 3, Paragraph c of the Common Council Procedure and Rules is renumbered Paragraph d.
; and
It is further moved, that Article IV, Section 1, Subsection 3, Paragraph c of the Common Council Procedure and Rules is created to read:
c-1. In addition to items specified in par. b, files authorizing grant and aid-funded capital projects whose components total at least $2 million shall not be accepted for introduction by “The Chair” unless the file includes a completed capital grant project documentation check list from the Comptroller that the file contains a standard project title and account number; the project manager and contact information; a conceptual cost estimate of the entire project, including all infrastructure components and phases; a sources and uses sheet identifying city and non-city funding sources, using a standardized chart of accounts; an estimated project timeline; a statement of assumptions used to develop the project estimate; and a statement of risks to the timely completion of the project and on-budget completion of the project.
c-2. Upon completion of a project’s preliminary engineering, files authorizing funding for grant and aid-funded capital projects whose components total at least $2 million shall not be accepted for introduction by “The Chair” unless the file includes items specified in par. b and unless the file includes a completed capital grant project documentation check list from the Comptroller that the file contains a standard project title and account number; the project manager and contact information; a construction engineering cost estimate of the entire project, including all infrastructure components and phases; a sources and uses sheet identifying city and non-city funding sources, using a standardized chart of accounts; an updated project timeline; an updated statement of assumptions used to develop the project estimate; an updated statement of risks to the timely completion of the project and on-budget completion of the project; and an analysis of material increases and decreases in costs and changes in construction timelines. The analysis shall provide the reasons for material increases and decreases in costs and changes in time lines, such as scope changes, or material and labor cost changes.
; and
It is further moved that this motion shall take effect October 7, 2008.
Drafter
LRB07255-8
JWC
1/31/08