Number
260263
Version
SUBSTITUTE 1
Reference
251763
Sponsor
THE CHAIR
Title
Substitute resolution authorizing the Department of Employee Relations to extend its current contract with Ameriflex for administration of the City's Flexible Spending (FSA) and Health Reimbursement Arrangement (HRA) benefits.
Analysis
This substitute resolution authorizes the Department of Employee Relations to extend its current contract with Ameriflex for one year for administration of the City's Flexible Spending (FSA) and Health Reimbursement Arrangement (HRA) benefits. The extension is needed to allow the Department to complete a thorough Request for Proposals process to determine the best-suited administrator for these benefits going forward, while ensuring continuity of service with no disruption to employees.
Body
Whereas, The City of Milwaukee currently contracts with Ameriflex for administration of the City's Flexible Spending Account (FSA) and Health Reimbursement Arrangement (HRA) benefits, and this contract expires on December 31, 2026; and
Whereas, The Department of Employee Relations will engage Gallagher Benefits Services, Inc., the City’s benefits consultant, to lead and support the Request for Proposals process; and
Whereas, A one-year contract extension will allow the City to continue operating at the same level of service with no disruption to employees while the Department completes a thorough Request for Proposals process to determine the best-suited administrator for the City and its employees; and
Whereas, The Department of Employee Relations will engage Gallagher Benefit Services, Inc., the City's benefits consultant, to lead and support the Request for Proposals process; and
Whereas, A City review team will evaluate all submitted proposals, including a financial analysis of proposed terms and an assessment of core competencies such as benefit delivery, customer service, implementation and onboarding processes, and pricing structure; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, That the Department of Employee Relations is authorized to extend its current contract with Ameriflex for one year, for administration of the City's Flexible Spending (FSA) and Health Reimbursement Arrangement (HRA) benefits, to allow time for completion of the Request for Proposals process to select an administrator for these benefits going forward; and, be it
Further Resolved, That the Department of Employee Relations will provide the Finance and Personnel Committee with its recommendation for an administrator for the City's Flexible Spending (FSA) and Health Reimbursement Arrangement (HRA) benefits upon conclusion of the Request for Proposals process.
Drafter
Department of Employee Relations
Molly King
7/27/2026