Number
091457
Version
ORIGINAL
Reference
Sponsor
THE CHAIR
Title
Resolution authorizing the proper city officials to execute amended Utility Agreements with the State of Wisconsin, Department of Transportation for work on City of Milwaukee facilities in conjunction with the North-South Mitchell Interchange and WISDOT Audit Agreement, with a total estimated cost of $2,903,054.77 with an estimated Grantor’s share of $2,532,791.61 and an estimated City of Milwaukee share of $370,263.16.
Analysis
This resolution authorizes the Commissioner of Public Works and the Comptroller to execute the amended Utility Agreement Nos. 79, 80, 81 and the WISDOT Audit Agreement for Milwaukee Water Works, Environmental Engineering, City of Milwaukee cable and City of Milwaukee conduit, for the utility work in conjunction with the North-South Mitchell Interchange (NSMI), with a total estimated cost of $2,903,054.77 with an estimated Grantor’s share of $2,532,791.61 and an estimated City of Milwaukee share of $370,263.16.
Body
Whereas, The State of Wisconsin, Department of Transportation (WISDOT) scheduled the rehabilitation of the North-South Mitchell Interchange (NSMI) in the City of Milwaukee; and
Whereas, The Department of Public Works (DPW) has worked with the WISDOT over the past year in planning the design and construction phasing of the project to best meet the needs of the citizens of the City of Milwaukee (CITY) and of the region as a whole; and
Whereas, Work on the NSMI has been phased in four major phases, being Phase I (South 27th Street; Airport Spur I; West Grange Avenue; West College Avenue) scheduled for 2009, Phase II (North Leg; West Layton Avenue; Airport Spur II) scheduled for 2010, and Phases III & IV (Mitchell Interchange) scheduled for 2011 and 2012; and
Whereas, There will be substantial work required on CITY utilities as a result of the design and construction associated with these NSMI contracts; and
Whereas, Wisconsin Statute 84.295(4m) indicates that the WISDOT will pay 90 percent of the cost alteration, rehabilitation and relocation of municipal utilities with the responsible jurisdiction liable for the remaining 10 percent of the cost and WISDOT will pay 100 percent of compensable costs to the responsible jurisdiction; and
Whereas, It has been estimated that for the NSMI project, scheduled for 2010 within the CITY a total of approximately $2,903,054.77 in CITY utility alterations will be necessary; and
Whereas, Utility Agreements were executed by the WISDOT and the CITY for work on City of Milwaukee facilities in conjunction with NSMI (South 27th Street; West Grange Avenue; West College Avenue; Bolivar Avenue realignment and collector distributor roads/West Layton Avenue; 2009 Advanced Utilities) in accordance with Common Council Resolution File Numbers 080400, 081307, 081420 and 090892, adopted on August 14, 2008, February 10, 2009, March 11, 2009 and December 10, 2009, respectively; and
Whereas, It has been estimated that for the relocation of the South 21st Street and Louisiana Avenue sewers crossing I-894 and relocating, reconstructing and adjusting of CITY OF MILWAUKEE water facilities and cable facilities of South 20th Street contract amendments for Environmental Engineering will be $1,415,806.17 with a Grantor share of $1,274,225.55 and a CITY OF MILWAUKEE share of $141,580.62; Water will be $120,000.00 with Grantor share of $1,080,000.00 and CITY OF MILWAUKEE share of $1,200,000.00; City of Milwaukee cable will be $80,000.00, with Grantor share of $72,000.00 and City of Milwaukee share of $8,000.00; City of Milwaukee Conduit will be $100,682.54 with a Grantor share of $0 and a City of Milwaukee share of $100,682.54; and
Whereas, It has been estimated that for relocation of an existing sanitary sewer, a portion of which is on private land, west of 23rd Street and south of North-South Freeway is a compensable cost for Environmental Engineering, which will be at 100% State cost of $106,566.86; and
Whereas, In order for the CITY to be reimbursed for the 90 percent share of the utility alteration cost and 100 percent of compensable costs on the NSMI contract, the WISDOT requires the entering into the Amended Utility Agreements and the WISDOT Audit Agreement in accord with relocation assistance policy; and
Whereas, The WISDOT has provided the CITY with the necessary Amended Utility Agreements and an Audit Agreement to facilitate reimbursement of the CITY costs in the alteration of CITY water, environmental engineering, cable and conduit facilities for the relocation of the South 21st Street and Louisiana Avenue sewers crossing I-894, relocating, reconstruction and adjusting of CITY OF MILWAUKEE water and cable facilities and for relocation of existing sanitary sewer, a portion of which is on private land, west of South 23rd Street and south of North-South Freeway, which is 100 percent compensable; now, therefore, be it
Resolved, By the Common Council of the City of Milwaukee, that the Commissioner of Public Works is hereby authorized and directed to execute the “Amended Agreements” Nos. 71, 80, 81 and the WISDOT Audit Agreement for Milwaukee Water Works, Environmental Engineering, Cable and Conduit, all attached to this resolution by reference as though set forth in full; and, be it
Further Resolved, That the Commissioner of Public Works is hereby authorized and directed to review and/or prepare plans as necessary to accomplish the required utility alterations associated with the NSMI relocation of the South 21st Street and Louisiana Avenue sewers, crossing I-894, relocating, reconstructing and adjusting of CITY OF MILWAUKEE water and cable facilities and for relocation of existing sanitary sewer, a portion of which is on private land, west of South 23rd Street and south of North-South Freeway, which is 100 percent compensable, and is authorized to allow the WISDOT to include CITY utility work in the 2010 award contracts for CITY utility work and/or have the necessary utility work associated with the 2010 contracts accomplished by CITY forces, whichever is deemed to be in the best interest of the city and NSMI project; and, be it
Further Resolved, That the funding to cover the 10 percent CITY cost of the NSMI contract utility alterations for water, environmental engineering, conduit, and cable facilities estimated to be $120,000.00, $141,580.62, $8,000.00, and $100,682.54, respectively, are and/or will be placed in Department of Public Works Departmental Accounts as part of the CITY budget process in budget years as necessary to accommodate the projects scheduling and the WISDOT invoicing system; and, be it
Further Resolved, That the CITY Comptroller is hereby authorized and directed to create within the Capital Improvement Fund, Grant and Aid projects, the necessary Project/Grant Chartfield Values for engineering and construction for the projects (expenditure) and transfer to any of these accounts the amounts required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the Grantor’s share and local share or $5,000.00, whichever is greater, as follows:
Water Works Department Account Numbers
North-South/I-94 - Mitchell Interchange (College Avenue to Howard Avenue) (1030-20-72)
ID 1030-21-46
City Share
WT410100501
Fund 0420 (department 6410)
$110,000
Fund 0420 (department 5010)
$10,000
Grantor Reimbursable Share
SP032100100 (ST320083446)
Fund 0333
$88,073.31
Grantor Reimbursable Share
$991,926.69
Previously authorized for Water Utility: $6,135,000.00
Current estimated Water Utility, including this resolution: $7,335,000.00
Original estimated Water Utility: $2,175,000.00
Environmental Engineering Account Number
North-South/I-94 - Airport Freeway Sanitary Sewer (1030-10-73)
ID 1030-21-47
City Share
SM495100099
Fund 0491
$141,580.62
Grantor Reimbursable Share
SP032100100 (ST320083447)
Fund 0333
$161,670.11
Grantor Non-Reimbursable Share
$1,112,555.44
North-South - Airport Freeway Sanitary Sewer (Audit Agreement) (1030-10-73)
ID 1030-21-44
Grantor Reimbursable Share
SP032100100 (ST320083447)
Fund 0333
$13,520.80
Grantor Non-Reimbursable Share
$93,045.26
Previously authorized for Sewer Utility: $889,877.21
Current estimated Sewer Utility, including this resolution: $2,412,249.45
Original estimated Sewer Utility: $1,233,000.00
Cable Account Numbers
North-South/I-94 Mitchell Interchange (College Avenue to Howard Avenue) (1030-20-72)
ID 1030-21-48
City Share
ST270080799
Fund 0333
$8,000.00
Grantor Reimbursable Share
SP032100100 (ST320083448)
Fund 0333
$5,023.26
Grantor Non-Reimbursable Share
$66,976.74
Previously authorized for Cable Utility: $ 672,000.00
Current estimated Cable Utility, including this resolution: $752,000.00
Original estimated Cable Utility: $300,000.00
Conduit Account Numbers
North-South Bolivar Avenue Realignment (Betterment) (1030-21-74)
ID 1030-21-49
City Share
ST280080210
Fund 0333
$18,837.00
North-south/I-94 Mitchell Interchange (Betterment) (College Avenue to Howard Avenue) (1030-20-72)
ID 1030-21-49
City Share
ST280080213
Fund 0333
$56,230.00
North-South/I-94 Layton Collector Distributor (Betterment) (1030-20-71)
ID 1030-21-49
City Share
ST280080212
Fund 0333
$25,615.54
Previously authorized for Conduit Utility: $962,100.00
Current estimated Conduit Utility, including this resolution: $1,062,782.54
Original estimated Conduit Utility: $735,000.00
Previously authorized for Utility Agreements: $8,658,977.21
Current estimated Utility Agreements: $11,562,301.99
Original estimated Utility Agreements: $4,443,000.00
; and, be it
Further Resolved, That the City Engineer is hereby authorized and directed to make periodic payments as necessary to accommodate the work requested for the NSMI Contract utility alterations as required under the aforementioned Amended Utility Agreements and WISDOT Audit Agreement.
Requestor
Department of Public Works
Drafter
Infrastructure Services Division
AYH:amh
February 23, 2010
Reso N-S Mitch Ichang Amen Utils Agree & Audt 021110.rtf