City of Milwaukee - File #: 230414

• File #: 230414
• Version: 1
• Type: Resolution
• Status: Passed
• File created: 7/11/2023
• In control: COMMON COUNCIL
• Final action: 7/31/2023
• Title: Substitute resolution directing the Commissioner of Public Works to execute State/Municipal Agreement for a Carbon Reduction Program Project with the Wisconsin Department of Transportation for the conversion of street lighting fixtures to LED from Center Street to Juneau Avenue and 60th Street to Lake Michigan, and to set up funds for design engineering review and procurement at a total estimated total cost of $1,635,000 with an estimated grantor share of $1,296,000 and City share of $339,000.
• Sponsors: THE CHAIR
• Indexes: INTERGOVERNMENTAL AGREEMENTS, STREET LIGHTING, WISCONSIN DEPARTMENT OF TRANSPORTATION

Date	Ver.	Action By	Action	Result	Tally
8/2/2023	1	MAYOR	SIGNED
7/31/2023	1	COMMON COUNCIL	ADOPTED	Pass	15:0
7/19/2023	1	PUBLIC WORKS COMMITTEE	Minutes note: Eng King Lee - DPW - said that the replacement will start early next year and that they will do as much as they can (replacing to headlights). Ald. Zamarripa asked how it was determined to start with this huge chunk on the north side. Mr. King Lee said that the decision was based on outage history.
7/11/2023	0	COMMON COUNCIL	ASSIGNED TO

Number

230414

Version

SUBSTITUTE A

Reference

Sponsor

THE CHAIR

Title                     

Substitute resolution directing the Commissioner of Public Works to execute State/Municipal Agreement  for a Carbon Reduction Program Project with the Wisconsin Department of Transportation for the conversion of street lighting fixtures to LED from Center Street to Juneau Avenue and 60^th Street to Lake Michigan, and to set up funds for design engineering review and procurement at a total estimated total cost of $1,635,000 with an estimated grantor share of $1,296,000 and City share of $339,000.

Analysis

This resolution directs the Commissioner of Public Works to execute State/Municipal Agreement  with the Wisconsin Department of Transportation for the conversion of street lighting fixtures to LED from Center Street to Juneau Avenue and 60^th Street to Lake Michigan. The State/Municipal Agreements provide for 80 percent Federal and State aid and 20 percent local cost sharing of the construction; The total estimated cost of this project is $4,024,625 with a grantor share of $3,207,700 and a City share of $816,925. This resolution also directs the City Comptroller to transfer funds for preliminary engineering at an estimated cost of $15,000 with an estimated City Share of $15,000 and a grantor share of $0. This resolution also directs the City Comptroller to transfer funds for Procurement at an estimated cost of $1,620,000 with an estimated City share of $324,000 and a grantor share of $1,296,000. Construction funds for this project will be included in future resolutions.

Body

Whereas, A project agreement has been requested and received from the Wisconsin Department of Transportation (WisDOT) to be executed by the City of Milwaukee for the conversion of street lighting fixtures to LED from Center Street to Juneau Avenue and 60^th Street to Lake Michigan, with Federal and State aid; and

Whereas, The Department of Public Works shall notify the Common Council of the City of Milwaukee of project cost overruns and changes in scope approved by the Department of Public Works; and

Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100 percent liable for project cost overruns and changes in scope as approved by the Department of Public Works; and

Whereas, The Common Council of the City of Milwaukee recognizes that the City may be 100 percent liable for project cost overruns and changes in scope as approved by the Department of Public Works; and

Whereas, The Common Council of the City of Milwaukee recognizes that the City may be liable for any cost incurred by the State should the City decide to withdraw from the project; and

Whereas, Construction funds for the project will be included in a separate resolution; now,

therefore, be it

Resolved, By the Common Council of the City of Milwaukee that the Commissioner of Public Works is hereby authorized to execute the agreement for the programming and construction of the aforementioned project with Federal and/or State aid, copies of which are attached to Common Council Resolution File Number 230414, and are incorporated into this resolution by reference as though set forth in full; and, be it

Further Resolved, That the City Comptroller is hereby authorized to create within the Capital Improvement Fund, Grant and Aid Projects, the necessary Project Grant Chartfield Values for construction for the project (Expenditure) and transfer to any of these accounts the amount required under the grant agreement and City Accounting Policy but not to exceed a 10 percent increase of the total amounts reserved for the grantor’s share and local share or $5,000, whichever is greater, as follows:

State I.D. 2984-17-02

Carbon Reduction Program

Center Street to Juneau Avenue

60^th Street to Lake Michigan

Preliminary Engineering

City Share Non-Assessible Fund Paving

ST320230000

Fund 0333

$15,000

Grantor Reimbursable Funds

SP032230100

Fund 0306

$0

Grantor Non-Reimbursable Funds

$0                     

State I.D. 2984-17-82

Carbon Reduction Program

Center Street to Juneau Avenue

60^th Street to Lake Michigan

Procurement

City Share Non-Assessible Fund Paving

ST320230000

Fund 0333

$324,000

Grantor Reimbursable Funds

SP032230100

Fund 0306

$1,296,000

Grantor Non-Reimbursable Funds

$0

Estimated Total Engineering $15,000

Total Engineering Previously Authorized $0

Estimated Total Procurement $1,620,000

Total Procurement Previously Authorized $0

Current Estimated Cost of Total Project Including this Resolution $4,024,625

Original Estimate Cost of Total Project $4,024,625

Further Resolved, That the City Engineer is hereby authorized to approve and make periodic payments to the WisDOT upon receipt of invoices for the City’s share of the project costs.

Requestor

Department of Public Works

Drafter

Infrastructure Services Division

Eng-Kie Lee:C. Murphy

July 13, 2023