NUMB:
980103
VERS:
ORIGINAL
REF:
XXBY:
THE CHAIR
TITL:
An ordinance relating to city practices for handling of overpayments and underpayments to the city.
SECS:
304-3-1-b rn
304-3-1-b cr
ANLS:
- Analysis -
This ordinance adjusts city practices with respect to handling of overpayments and underpayments to the city in light of the city's installation of a new financial management information system: the city attorney, with the advice of the city comptroller, will from time to time establish a deminimus amount whereby the balance remaining on an invoice after payment, or an amount received on an invoice greater than the amount due, will be automatically adjusted without further approval or review through either an automated or manual process.
BODY:
Whereas, The city of Milwaukee is in the process of designing and installing a new financial management information system, and the city desires to avail itself of the automated functionality embodied in the PeopleSoft software; and
Whereas, Therefore, it would be desirable to adjust city practices with respect to the handling of overpayments and underpayments to the city, to conform with the best practices as embodied in the software; now, therefore
The Mayor and Common Council of the City of Milwaukee do ordain as follows:
Part 1. Section 304-3-1-b of the code is renumbered 304-3-1-c.
Part 2. Section 304-3-1-b of the code is created to read:
304-3. Adjustment of City Claims.
1. CANCELLATION, ETC.
b. Notwithstanding the provisions of par. a, the city attorney, with the advice of the city comptroller, may, from time to time, establish a deminimus amount whereby the balance remaining on an invoice after payment, or an amount received on an invoice greater than the amount due, or amounts remaining uncollected as a result of an approved settlement, may be automatically adjusted without further approval or review through either an automated or manual process. The related short or over adjustment will be applied to a city account as deemed appropriate by the city comptroller.
LRB:
APPROVED AS TO FORM
____________________________
Legislative Reference Bureau
Date: ______________________
CATT:
IT IS OUR OPINION THAT THE ORDINANCE
IS LEGAL AND ENFORCEABLE
____________________________
Office of the City Attorney
Date: ______________________
ZDPT:
DFTR:
LRB98117.1
BJZ/bsw
4/7/98
-2-